A good tender can be "sky-high procurement" to play a shielding effect, the tender documents is the operation of the organization's "signature product", strengthen the quality control of tender documents is particularly important. So how to put a good bidding documents quality, standard sister listed six secrets.
Secrets of the first: qualification conditions need to be set carefully
Tendering documents in the qualification conditions can not be tendentious, exclusionary, shall not be discriminatory treatment of potential bidders. Standard sister that, in practice, we should pay attention to five aspects of the "tendency", "exclusionary" to grasp.
First, we should pay attention to the qualification conditions set and small and medium-sized enterprise policy convergence, but the enterprise scale conditions can not be used as qualification conditions, such as registered capital, turnover, etc.; Second, fuzzy, ambiguous requirements should not be used as a qualification condition, such as "in the local has a fixed place of business and permanent maintenance personnel, and can provide good technical support ", because its requirements are not specific and there is a potential danger of challenge; third, the number of qualification conditions should be appropriately controlled to prevent limiting competition and leading to abortive bidding. In addition to the conditions stipulated in Article 22 of the Government Procurement Law, generally limited to industry qualifications, industry-specific production and business licenses and other legally mandatory requirements, and other important requirements can be scored as a scoring factor, and appropriately increase its score; Fourth, the qualification conditions and scoring factors should be differentiated, generally as a qualification condition can no longer be used as a scoring factor, and vice versa; Fifth, the qualification conditions should not be set up to be self-contradictory, such as
Secret Tips 2: Substantive requirements to "mark"
According to the "government procurement of goods and services bidding management methods" Article 18 and "construction project bidding methods for goods" Article 21, the bidder should be stipulated in the bidding documents and mark the substantive requirements and conditions, not mark the requirements and conditions, in the evaluation of the bidding. Requirements and conditions that are not indicated cannot be regarded as substantive requirements or conditions when evaluating tenders. It can be said that the failure to "mark" substantive requirements and conditions and other important terms and conditions is a major flaw in the preparation of the solicitation documents.
A college multi-unit air-conditioning bidding project, the tender documents require two 56Kw high static pressure duct machine, Q&A suppliers suggested to change to eight 14Kw duct machine. The university finally revised the bidding documents and issued a notice of revision of the bidding documents in accordance with the law: "Due to the floor height of nearly 10 meters, it is not appropriate to use 8 sets of 14Kw indoor units" and listed three reasons for the inappropriateness, and requested to change the configuration to 4 sets of 28Kw high static pressure duct units. company D won the bid (the bidding for the duct units was 8 x After Company D won the bid (the bidding air duct machine was 8×14Kw), Company H challenged that: the bidding document modification document has been amended in the technical program, and the modification content should belong to the substantive requirements. However, the product bid by the winning unit was not the 28Kw duct machine required by the bidding documents, so the winning bidder did not make a substantive response, and the bid should be invalid. And the project evaluation committee that: the project is air-conditioning installation works, different from the general procurement of pure goods, bidding products can not be one-to-one correspondence. The questioner's question of the duct inner machine only accounted for less than 2% of the total project price, which is a non-substantive issue and does not constitute a major deviation, and the Bid Evaluation Committee has already deducted points for this when evaluating the bids. In addition, the winning bidder also committed in writing to agree to change the fresh air unit from 8×14Kw to 4×28Kw in the bidding with the price unchanged. company H was dissatisfied with this reply and filed a complaint.
The experts were of the view that when evaluating bids, it was a legal risk for the bid evaluation committee to determine whether a requirement or condition was substantive, which might lead to challenges and complaints. For non-substantive requirements and conditions, for possible bid deviations (minor deviations), the bidding documents should state the measures to deal with them during the evaluation, such as the maximum range of permissible deviations, the maximum number of items to be counted, and the method of deduction of points for the deviated items.
Secret Sauce 3: technical specifications to strictly check
Tender documents in the technical specifications and requirements of the problem, the collection agency is very difficult to "is provided by the purchaser" as an excuse and exemption. Therefore, the technical specifications and requirements provided by the purchaser, the collection agency must be fair and impartial, legal compliance review of the gatekeeper, can not simply copy and paste the matter.
In addition, the "Regulations for the Implementation of the Government Procurement Law" (draft) has a clear provision: the centralized purchasing agency shall review the purchaser's procurement requirements, the purchaser with unreasonable conditions for the implementation of differential treatment of suppliers, discriminatory treatment, or the procurement documents contain other non-compliance with the content of the government procurement policies and regulations, the centralized purchasing agency shall put forward proposals for modification. The purchaser refuses to modify, the centralized purchasing agency shall suspend the procurement activities, and reported to the financial sector at this level in accordance with the law.
Secret Tip 4: bid evaluation methods should be carefully designed
Ensure that the bid evaluation methods are legal, compliant and targeted, and ensure that the specific scoring factors and score settings are scientific, reasonable, detailed and quantitative, is the embodiment of the level of professionalism of the operating agency.
An art venue voice explanation system bidding project scoring rules, the bidder has a well-known domestic venues of similar projects and successful cases of the owner's letter of recommendation, each with a score of 1 point; well-known foreign venues of similar projects and successful cases of the owner's letter of recommendation, each with a score of 2 points. Some bidders questioned the inconsistency of the scoring of successful cases at home and abroad, arguing that the scoring of foreign cases was higher than that of domestic cases, which was a discriminatory clause. The agency replied that the challenger had overlooked a basic fact: the project was open to domestic bidding, and all suppliers participating in the bidding were domestic suppliers. The challenger was not satisfied with the response and filed a complaint. The supervisory authority finally made a decision to deal with the complaint: the project bidding documents differentiate between domestic and foreign cases and provide that foreign cases can get more bonus points, which is obviously tendentious and discriminatory, causing or likely to cause damage to the legitimate rights and interests of the complainant or other suppliers, and in accordance with the relevant provisions, the decision was made to order the modification of the procurement documents, and to carry out the procurement activities in accordance with the modified procurement documents.
Secret five: familiar with the procurement object
The so-called familiar with the procurement object, that is, the collection agency to do a good job of the procurement object, do not layman's procurement. For example, in the preparation of tender documents, to understand, respect and procurement object related to industry regulations, policy requirements, etc.; the state of the procurement object of technology, standards, quality and other special requirements, to be put forward as a special requirement in the bidding documents, and as a substantive requirement and conditions, such as the 3C certification, telecommunication equipment into the network licenses, etc. are part of this category of requirements.
In this regard, the standard sister suggested that the collection agency more use of the power of experts.
Secret six: details determine success or failure
"Tarzan does not reject the fine soil, so it can become high; the river and the sea do not choose the fine stream, so it can be deep. Admonition of the famous sentence to illustrate the importance of details on the preparation of tender documents: focus on the details is to work on the accuracy and rigor of the textual expression; that is, it is necessary to enumerate the content of the complete list, it is difficult to enumerate the exhaustive list of the "underlining" provisions or principles of dealing with. It is important to know that a punctuation mark may trigger a complaint.
A certain agent to prepare a medical equipment procurement bidding documents, for one of the blood sample testing equipment put forward the following requirements: "a device: open; dilution;". Colons, semicolons used in conjunction with the expression triggered a later unsuccessful suppliers of the procurement results of the complaint. The complaint alleged that the solicitation documents stated that the products offered were required to meet both open and diluted conditions, and that the winning supplier had met only one of them. The winning supplier, on the other hand, argued that the ";" was meant to be satisfied separately, and that as long as one of them was satisfied, the conditions would be met. For this reason, the regulator specifically invited a number of experts, including textual experts, to come and argue the case. However, the experts were ultimately unable to reach a consensus. The final result of the complaint was that the bidding documents were not clear and ambiguous, and the procurement was ordered to be re-organized after revising the bidding documents.
More about the engineering/service/procurement category of tender writing production, to enhance the winning rate, you can click on the bottom of the official website customer service free advice:/#/?source=bdzd