Methods of organizing files:
One is to "file" for the unit of organization.
The second is to "pieces" for the unit of organization. 1, to "file" for the unit of organization.
1) to "file" as a unit of organization is the volume, that is, in accordance with the formation of documents and materials in the process of processing the link will be combined into a file.
2) the so-called case file, is a group of closely related to the combination of documents. Volume is a classification, combination, cataloging
Purpose process.
Classification that is, in accordance with the filing unit of the archives classification program,
the entity classification of documentary material; combination of documents and materials that will be classified, according to a certain form of combination; cataloging that will be after the combination of documentary material, systematic arrangement and cataloging.
3) to "file" as a unit of organization of the file, the basic storage unit is the file. The case file reel has a soft reel
and hard reel 2 kinds of leather, hard reel model 1.2, 1.5, 2.0cm three specifications, to soft reel bound archives must be in accordance with the order of the case file into the archive box.
4) to "file" as the unit of file organization is based on the state archives issued in December 1987, "the work of the archives of the organs of the business construction norms" and "paper archives file format"
5) to "file" as the unit of The scope of application of file organization
(1) most units of short-term custody (now
10 years) of the paper files, township financial institutions, central schools and other secondary institutions paper files are generally organized by "volume"
(2) units of specialized business files are generally organized by "volume" or "file format". "Volume" or "box" organization.
(3) scientific and technological files are organized by "volume", and the organization requirements are in accordance with the General Requirements for the Composition of Scientific
Technological Files (GB/T 11822-2000) issued by the State Bureau of Quality and Technical Supervision. Among them, scientific research files can also be implemented in accordance with the
Scientific and Technological Research Subject File Management Specification (DA/T2-92) issued by the State Archives Administration. Infrastructure
Project files in accordance with the State Archives Administration, the State Planning Commission in 1988 issued by the "Interim Provisions for the Management of Capital Project Files and Materials".
(4) Accounting files according to "box (volume)" organized, organized on the basis of the Ministry of Finance, the State Archives Administration in 1998 issued on the "Management of Accounting Files" (Caikai Zi [1998] No. 32)
. (6) According to the "Volume "Organization of documents organized by" the steps are: document classification, identification of custody period, arrangement, page number,
preparation of the volume of the document directory, binding files, fill in the docket, fill in the file cover, prepare the file instructions, compile
the preparation of the case file directory, the preparation of the full citation of the directory, the archives shelving.
or
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