Part 1: Workplace people need to pay attention to the meeting of the six matters
As a workplace, I believe that the meeting is like a regular meal, every month to open a general meeting, every week to open the weekly meeting, and even every day to meet the situation of all have. But about the meeting time matters you know? Before the meeting need to prepare for what things, the following Puyang people talent network workplace experts to briefly share with you.
First, before the meeting, the phone is turned off or mute
Before the meeting, the phone is turned off or mute, I believe that many of the majority of people in the workplace know this, but there are a lot of people can do it? If you do not have anything important during the meeting it is best to turn off the phone, unless there is a very urgent matter, you can set the phone to silent or vibration. If you don't turn off your phone and it suddenly rings during a meeting, there is a chance that it will disturb the atmosphere of this venue and affect the attention of your colleagues.
Second, the meeting with a notebook
Since the meeting is sure to have important things to announce or summarize, so it is best to take a notebook with you, what is important to take notes down, the leader in the meeting of the important words to keep in mind, to do a person with a heart, and these on your future work! The first thing you need to do is to take a look at the actual situation and see if you can find a solution.
Third, after the meeting to implement
After the meeting, you have to implement your work according to the content of the meeting, after familiarizing with the theme of the meeting, you have to develop a small plan for their own, stipulate how to take the next step, how to solve the future problems and things. You will also grow and surpass yourself step by step if you are able to do all these. But you don't have to make any plans if there is nothing substantial in this meeting.
Fourth, listen carefully without interrupting
In fact, there is a lot of etiquette to pay attention to in a meeting, and not interrupting is one of them. When the leader or other people in the speech, you carefully and seriously listen to the speech, can not be rash to interrupt others, this is a very rude behavior. Puyang people talent network workplace experts said, if you really want to make a speech, you can in the free speech time to express their views.
Fifth, learn to applaud
Meetings to learn to praise and applaud, when others put forward a very good construction, or some of the company's decision-making or change in the meeting, this time must not be stingy with your applause, you should be applauded when you have to applaud, not only a respect for others, but also in the colleague to establish a better image. The first thing you need to do is to get your hands dirty and get out of the way of the game.
Sixth, public and private
You may be in the usual work and a colleague's relationship is not cordial, you want to take the opportunity to make the General Assembly to let him lose a person, this idea is very bad, this is not only not able to alleviate the relationship between you and your colleagues, but also will make the contradiction between you aggravate, must remember that the public and private matters separate, do a public and private matters separate, and the public and private matters separate, do a public and private matters separate. The first thing you need to do is to make a clear distinction between the public and the private.
Part II: Tips and Precautions for Taking Good Minutes
Manipulating the meeting affairs is the secretary's job. Any successful meeting, there is no lack of secretary of the creative and service labor. Only around the issue of the meeting, the secretary to do a good job recording the meeting, we have to pay a lot of energy and sweat. Therefore, this article on the secretarial staff to do a good job in the meeting records of the skills and precautions to be explored, from a side to recognize the secretary's role in the meeting.
First, the record before the meeting to prepare
Selected record staff is the key to a good record. Record staff need to have a good quality, to have a serious and responsible attitude, with secretarial knowledge, master the basic skills, if you can learn shorthand is better. At the same time also need practical training to improve the speed of recording. Meetings generally have a relatively fixed record staff. Specialized person in charge, you can be familiar with the attendees, understand the content of the meeting, proficiency in the basic method of recording. If it is temporarily assigned personnel, the person in charge of the work of the meeting must be clearly explained to the record requirements, if necessary, will do some appropriate counseling before.
Record personnel should be prepared to record tools. One should be prepared to prepare enough pens, pencils, notebooks and paper for meeting records. Meeting records can be used uniformly issued by the meeting record book or record paper, the use of pens filled with black, blue-black ink. If you use a ballpoint pen, it must also be identified by the State Archives Administration, the ballpoint pen cartridge marked with "DA" (archives of the pinyin prefix) mark. Second, to prepare a tape recorder and other modern recording tools as a supplement to the manual record. The use of tape recorders should be equipped with enough tape, important meetings should be recorded, so that the organization of the meeting records, "evidence-based", regularly held meetings are generally not recorded. But the recorders can not be superstitious tape recorder, not where the recording will not be recorded on the spot manual records, counting on the end of the meeting according to the recording to organize. In fact, after the meeting according to the recordings to organize, often cost several times the time of the meeting, the record speed is slow, not easy to grasp the key points. To promote the written minutes after the meeting will be proofread against the recording to ensure that the record is accurate. You can also choose a laptop, electronic notepad and other tools to record meeting information.
Record personnel in the meeting before the meeting to arrive at the venue in advance, and the implementation of the location used as a record of the meeting. Arrangement of record seat should pay attention to as close as possible to the host and speakers, or next to the amplification equipment, easy to listen to them accurately and clearly speech content. From a certain point of view of the program, the record staff is more important than the general participants, the arrangement of the record seat to give due consideration to the convenience of their work.
Second, the inter-session record services
The meeting record is the content of the meeting and the process of the real evidence. A complete, concise, well-organized
meeting records can be used as a reference for future review of the business discussed. Records must reflect the actual process of the meeting, the main situation of the meeting, the main content of the speech and the views must be recorded in full, can not be omitted. They should record the proceedings clearly and concisely and should not be confused with detailed reports or transcripts. Records should be clearly organized and the presentation of content should be accurate and truthful, without ambiguity, not to mention any content errors. Record staff should have a high degree of responsibility, with a serious attitude to faithfully record the original intention of the speaker, the important meaning of the original words should be recorded, and shall not be arbitrarily added or deleted.
Records of the meeting generally use a unified standard record book, should record the contents of the following: the name of the meeting, including the full name of the meeting and session; time, the meeting start and end of the specific time; the meeting place; the meeting, including the attendees, attendees, moderator; absentee, including the name of the absentee and the reason for the absence; the recorders; the topic of the meeting; the discussion; the resolution of the matter and so on. Records are generally transcribed, or recorded and other post-meeting organization. From the point of view of the level of detail of the record, the record can be used in two ways: detailed records and excerpts. Important meetings need to be recorded in detail, the requirements of the "words must be recorded", including interjections in the speech. Such records in addition to shorthand methods, but also with the help of recording equipment. Everyday meetings usually use the summary record method, select those related to the theme of the meeting to record. This method involves discarding some of the content and recording the main spirit. Detailed record and excerpts of these two methods sometimes need to be used in conjunction, even if the excerpts, important speeches, resolutions need to be recorded in detail.
Record staff notes to be fluent, easy to understand, while not distorted, it is necessary to master the skills of recording. A "fast", writing pen to fast. The word should be written smaller, lighter, and more writing even words. Two "to", choose and record. On the record of a meeting, to focus on the topic, the host and the main leading comrades of the central idea of the speech, the participants of the different views or controversial issues, concluding observations, decisions or resolutions, etc. for the record. On the record of a person's speech, to record the main points of their speeches, the main arguments and conclusions, you can not remember the process of argumentation. On the record of a sentence, to remember the center of the sentence, modifiers can generally not remember. Three "omission", the correct use of omission in the record. Use abbreviations, simplified words and collective nouns, omit words and additional components in the sentence. Fourth, "instead of", the simpler way of writing instead of the complex way of writing. Such as using the last name instead of the full name, fewer strokes easy to write the homophonic characters instead of more difficult to write the word strokes, numbers and international symbols instead of words, hanyu pinyin instead of difficult words, foreign language symbols instead of some vocabulary, and so on.
Third, after the meeting to organize and improve
The source of the minutes of the meeting is the meeting records. Therefore, it is important to organize the minutes in a timely manner after the meeting. As the field record is very nervous, the handwriting can not be very clear, and everyone has a set of field record method suitable for their own, some common terminology, on the spot record is often simplified, not in time
Collaboration, every other time a long time, some of the problems will not be clear. Organize, on the one hand, to simplify the statement as perfect as possible, on the other hand, to redundant "this", "that" and other verbiage to remove, as far as possible to achieve linguistic standardization, of course, can not change the original meaning. If you don't understand the content of the vacancy, you should ask the speaker to improve it in time, or supplement it against the recording.
Organized minutes, generally should be archived. Some of the minutes of the meeting is crucial to the work of the meeting, for such meetings should quickly establish a special file, in addition to the minutes of the meeting, the list of participants, contact address, the organization of the meeting, the next step in the printing of the minutes of the meeting and other relevant information should be archived together as the case may be. The meeting information will be archived, not only easy to find, but also on the organization of the next similar meeting also has reference value.
Fourth, listen to the notes
Listening is the main channel and way to absorb information from the meeting of recorders, is the main task of its participation in the meeting. When the meeting of the faithful listener, should be a good record of the role of the basic requirements of the role of the meeting.
1. Ear to heart. To achieve the "ear to", regardless of their own sense of interest in the topic, or the speaker is not to their own tastes, the record staff must adjust their own mindset, wholeheartedly into listening. Listening should be listening to the speech, listening to each participant's speech, comprehend the content of the speech, thinking about the `connotation of the speech, to hear the strings outside the voice.
2. Concentration. Record staff listening to concentrate. Concentrate on listening to the meeting, is the respect for the speaker, but also the basic discipline of the meeting. Absent-minded, distracted, left and right, like no one else, can only be self-defeating, damage to the good image of the secretarial staff.
3. Practice sitting. Learn to listen, learn to sit, as the so-called "sitting phase". Record staff to have the right posture, as far as possible in the process of the meeting from the beginning to the end of sitting upright. At the same time also need to sit still, can not easily leave the seat, in and out of the meeting, which will interrupt the record content. Do not smoke, drink tea frequently, which is easy to interrupt the record ideas.
4. Exclude interference. Records of the general staff do not close the cell phone, communications equipment can be set in a mute vibration state, in order to be ready to dial and answer the phone with the meeting, the phone does not pick up. If their neighbors talkative, constantly with their own private conversations, the record staff to try to politely decline, told their own record in the specializing in, have no time to communicate.
Part III: Meeting Chart
The content of the preparatory program (10) The role of the preparatory program (3)
Related knowledge of teleconferencing and videoconferencing knowledge (2)
The characteristics of the preparatory program for teleconferencing (4)
3)
Examples of the analysis
Programming of meeting preparation ? Working procedures (4)
Notes on the use of teleconference language
Notes ? Notes on Seating Arrangement (7)
Basic Requirements for Pre-meeting Preparation (3)
Difference and Connection between Meeting Preparation Program and Planning Program
Related Links ? Methods of seating arrangements for meetings (2)
Arrangement of seating on the podium (3)
Main contents of inspection of preparations for meetings (7)
Related knowledge Forms of results of inspection of preparations for meetings (3)
Methods of inspections of preparations for meetings (2)
Inspection of preparations for meetings Example of analyzing
Work Procedures (Procedure 4 of Meeting Inspection; Procedure 4 of On-site Inspection)
Points to Note Reporting Materials for Inspection of Preparation for Meetings (3)
4)
Related Knowledge Types of Meeting Documents (7)
Preparation for Meetings Review of Meeting Documents (2) and Methods (3)
Example of Analyzing the Preparation for Meetings(4)
Working Procedures (4)
Preparation for Meetings with the Leader (2) and Methods (3)
Examples of Analysis (4)
Meaning of communicating with leaders on matters related to the meeting (4) Related knowledge Principles of communicating with leaders on matters related to the meeting (3)
Methods of communicating with leaders on matters related to the meeting (4) and the timing (3) Example analysis
Communicating with leaders on matters related to the meeting Working procedures (7)
Notes (3)
Related links Factors to be considered in assigning the organization and servicing of a meeting (6) 10)
Elements of a contingency plan for a meeting (2)
Related Knowledge The role of a contingency plan for a meeting (3)
Ways to handle meeting emergencies (6)
Example analysis
Work procedures (4)
Preparing a contingency plan for a meeting Accommodations Arrangements should be made properly (8)
Catering services should be considerate (8)
Precautions Medical and health care should be prepared for emergencies (8)
Transportation security should be put in place (5)
Communication services for the conference should strive for standard, stability, reliability and promptness (3)
3); and the duty system should be sound (8)
Related Links ? Characteristics (3) and principles (3)
Related Knowledge Principles to be followed in advancing the meeting process (5)
Prompting the meeting to proceed according to plan Example analysis
Working procedures (3)
Precautions to be taken (4)
Related Knowledge Types of meeting funds (6)
Main aspects of the use of meeting funds (10) Meeting Methods of monitoring the use of funds (6)
Monitoring the use of conference funds ? Example analysis
In-session services Precautions (6)
Related links Budgeting for network news release publicity (7)
Types of in-session emergencies (3)
Relevant knowledge Principles of implementation of conference contingency plans
Methods of dealing with in-session emergencies (3) Handling in-session emergencies Example analysis
Working Procedures (5)
Precautions ? The division of responsibility for handling meeting emergencies (3) 4)
Related Knowledge Purpose of Meeting Summarization (4)
2) ? Example analysis
The content and requirements of the work of the meeting summary ? Work Procedures
Notes Notes on Writing Meeting Summaries Related Links (3)
Content of Post-meeting Implementation of Meeting Evaluation (2)
Criteria for Meeting Evaluation (6)
Related Knowledge Methods and Requirements for Meeting Evaluation Work
Methods for Designing Forms for Evaluating the Effectiveness of Meetings (4) Analysis of Data on Forms for Meeting Evaluation ? Example analysis of the contents and requirements of the conference evaluation work
Work procedures
Notes (5)
Related links (7)