Comprehensive Department Job Setting Job Responsibilities
The Comprehensive Department is responsible for the company's documents handling and management, conference management, trade union affairs, logistics, information technology construction, work progress supervision and supervision of administrative affairs such as the organization and coordination of work. Below is the comprehensive department I brought you job setup job responsibilities, I hope you can help.
Comprehensive Department of Job Setting Responsibilities Part 1
1, General
1.1 Comprehensive Department is responsible for the company's document handling and management, conference management, trade union affairs, logistics, information technology construction, work progress supervision and supervision of administrative affairs organization and coordination work, is a comprehensive management function, the main function of the positioning of the service.
1.2 Departmental work by the minister of coordination and organization, deputy minister to cooperate with and assist the work of the minister.
1.3 Within the department according to the needs of the company and the department, set a number of work groups. Groups in the dynamic division of labor, the premise of daily cooperation, to determine the main duties and responsibilities of specific staff positions, authority.
1.4 Various work, divided into A corner and B corner, daily programmed work, to B corner to carry out the main, A corner and B corner can be fully complementary.
2, work discipline and professionalism
2.1 Compliance with relevant state laws and regulations, and implementation of the company's rules and regulations.
2.2 Comprehensive Department is the company's comprehensive management department, requirements:
2.2.1 love their jobs, work actively, proactively, with a high sense of responsibility.
2.2.2 All work requirements, take the lead, require others to do, they first do.
2.2.3 adhere to the principle of urging and supervising the work, not to reduce the requirements.
2.3 Comprehensive Department is the company's comprehensive service department, requirements:
2.3.1 personality lively, outgoing, affinity, work patience, meticulous.
2.3.2 Fairness in matters, warmth and courtesy to people.
2.3.3 All work, timely feedback, patient explanation.
3, the duties of the Department of General
3.1 Compliance with relevant state laws and regulations, and implementation of the company's rules and regulations.
3.2 Develop the system within the scope of responsibility of the integrated office, improve the relevant provisions, and establish the workflow.
3.3 Seal, license management.
3.4 Document management.
3.4.1 document receipt and dispatch, confidentiality, responsible for the company's administrative document management.
3.4.2 In accordance with the standardized procedures for the management of official documents, to do a good job in the review of the exchange of documents, submit for approval, assist in organizing, urging and supervising the work.
3.4.3 The company's official documents to draft, draft all kinds of comprehensive text materials.
3.5 The company (excluding professional meetings) conference management.
3.6 Daily work of the company's labor union.
3.7 Office environment maintenance, official car, parking lot management, office equipment management, staff canteen management and other daily office logistics.
3.8 Responsible for the company's daily reception, external liaison.
3.9 The company's computer and automated office equipment management, information technology construction.
3.10 Other work assigned by the leadership of the company.
4, the minister's duties
4.1 Minister to preside over the work of the department, and the deputy minister of each other A, B corner, for some reason can not fulfill the work duties, by the deputy minister of the agency.
4.2 Departmental institutionalization and performance management.
4.3 Sub-management of trade union construction.
4.4 In charge of computer and informationization related work.
4.5 The main person in charge of field security work.
4.6 In charge of license management.
4.7 Internet information approval.
4.8 Chairing departmental meetings.
4.9 Responsible for the attendance of employees in the department.
4.10 Organize negotiations on computer and information systems, vehicle maintenance, office building fixed asset maintenance, and other goods and services, and submit them for review or approval by authority after negotiation.
4.11 Sub-management of computers, office automation equipment, information systems, vehicle maintenance, office building fixed asset maintenance of the framework agreement, the approval of the procurement of incidental services.
4.12 Determine the duties and responsibilities of the division of labor and cooperation within the department;
4.13 Leadership of other work assigned.
5, deputy ministers duties
5.1 to assist the minister to organize the work of the department, and the minister of each other as A, B corner.
5.2 Management company executives full-time or part-time assistant.
5.3 Main person in charge of internal security work.
5.4 Manage the cafeteria work.
5.5 Sub-management of document management:
5.5.1 Organize the drafting, review and approval of upward and downward documents issued in the name of the company or the Ministry of General Affairs to the outside world.
5.5.2 Organize the drafting, review of the company or the comprehensive department issued by other documents, documents.
5.5.3 File management of company documents.
5.6 Internet information, other public information audit.
5.7 Seal management, seal audit and authorization.
5.8 Sub-management of the organization of the meeting.
5.9 Leadership (out) meeting logistics.
5.10 responsible for the organization of official reception and official activities.
5.11 subdistribution of affairs to be handed over, approved and investigated, the implementation of the co-ordination, urging and supervision.
5.12 Organization of the framework agreement for the procurement of office supplies, the framework agreement for the purchase of canteens, other goods and services negotiations, negotiations submitted to the audit or approved by authority.
5.13 Sub-management of office supplies, other goods and services procurement, the approval of official reception applications.
5.14 special office supplies (tobacco, alcohol, etc.) procurement approval, distribution approval.
5.15 Organization and implementation of departmental training.
5.16 Leadership of other work assigned.
6, host clerk duties
6.1 to assist the department to organize the company and the department's paperwork, is in charge of the minister's paperwork management work of the B corner, according to the established process of organizing the day-to-day work, and the minister, the minister in charge of active communication and feedback.
6.2 Organization of meeting information, follow the meeting records, draft minutes of the text and content of the first review, according to the minutes of the meeting, submitted to follow up, urge and supervise the plan, submitted to the department for review.
6.3 receipt of documents, sign the views of the operator, submitted to the audit, the work involved in the follow-up arrangements, co-ordination, urging and supervision of the process of tracking management.
6.4 Organizational tracking needs to be regularly submitted to the company by all departments and the Ministry of documents.
6.5 Document standardization, standardized management.
6.6 Organize the development of file classification rules, according to the rules of management of physical and electronic document filing.
6.7 Co-ordinate, urge, supervise information tracking, feedback.
6.8 The company, the departments, this department outgoing document content and format review, policy gatekeeper.
6.9 business license class license management.
6.10 to assist the Minister in the management of attendance:
6.10.1 is responsible for the departmental sabbatical leave account, sabbatical plan development submitted to the audit, the management of leave account.
6.10.2 Manage the development and maintenance of the company's holiday duty roster.
6.11 Clerical training.
6.12 Other work assigned by the leadership.
7, clerk duties
7.1 Departmental clerk to each other as A, B corner, to assist the host clerk to do a good job.
7.2 Prepare meeting information, follow the meeting records, draft minutes, submit for review.
7.3 Draft all kinds of official documents of the company and departments and this department.
7.4 Document printing, copying, collecting and organizing.
7.5 Process management after the registration of incoming documents.
7.6 Document archiving
7.6.1 Including physical and electronic document archiving.
7.7 Supervision, supervision information tracking, feedback.
7.8 Drafting official documents of the company and the department.
7.9 The company and the department outgoing document text and format proofreading.
7.10 Business license type of license processing.
7.11 Attendance entry and account statistics.
7.12 Leadership of other work.
8, trade unions and housekeeping host
8.1 is in charge of the minister of the union affairs of the B corner, according to the established process of organizing the day-to-day work, and in charge of the minister of positive communication and feedback.
8.2 Assist the union president in organizing union meetings, staff council meetings, and union group (head) meetings.
8.3 Assist the union chairman to implement matters related to the union and the staff council.
8.4 Manage the registration of incoming documents, scanning and uploading of original documents to the system.
8.5 Manage front desk affairs and develop front desk shift schedule.
8.6 Management of sending documents (including the company's outgoing mail, parcels) registration, after the issuance of documents flow tracking.
8.7 Organize meeting logistics, company reception.
8.7.1 Conference venue layout, organization, tea, meals within the company, etc.;
8.7.2 Foreign personnel to the company office, tea, stay meals.
8.7.3 Company cafeteria communal dining costs.
8.8 Leadership office logistics management.
8.9 Non-computerized office supplies and services procurement processing, the initial review of official reception applications.
8.10 Management of various cost services management.
8.11 Departmental performance appraisal of basic data statistics management.
8.12 Comprehensive Department Treasury management.
8.13 Non-computerized office materials purchasing, receiving and dispatching, deployment.
8.14 leadership of other work.
9, housekeeping clerks
9.1 Housekeeping clerks for each other A, B corner.
9.2 The front desk is responsible for the registration of the main information on the phone, feedback on the phone to be done.
9.3 Manage company keys.
9.4 Document Management
9.4.1 Registration of receipt and issuance of external documents;
9.4.2 Scanning and uploading system of physical documents received, and handing over of physical documents to clerks.
9.4.3 Receipt and dispatch of newspapers, magazines, mail and courier.
9.5 Reception services at the front desk
9.5.1 Registration and reception of external visitors.
9.5.2 Registration, scanning and uploading of external documents.
9.5.3 Conference services.
9.5.4 Company reception meal service.
9.5.5 Other important visitor services.
9.6 Company outgoing mail, parcel acceptance, registration, and contact courier companies.
9.7 Handling notification of internal and external meetings, logistic services for internal meetings, internal reception.
9.7.1 Conference venue layout, organization, tea, internal meal service;
9.7.2 External personnel to the company office, tea, stay meal service.
9.7.3 Company cafeteria communal dining costs of statistics, organization, recharge and other services.
9.8 Leadership logistics services.
9.9 Departmental various reimbursement documents checking and registration.
9.9.1 Review of reimbursement documents, feedback on abnormal conditions, and submission to the department for review.
9.9.2 Document ledger records;
9.9.3 Docking with finance for reimbursement, cash return after reimbursement, registration.
9.10 Departmental performance appraisal basic data statistics, submitted for review.
9.11 Preparation of the company's monthly journal, drafting the company, the department's monthly summary, submitted for review and filing.
9.12 The company's daily office supplies, hospitality items (bottled water, tea, fruit, candy, napkins, etc.) purchase management.
9.13 Integrated Department Treasury Management:
9.13.1 Equipment, facilities maintenance;
9.13.2 Inventory of items, issuance, and security management of the Treasury.
9.14 Other work assigned by the leadership.
10, field host
10.1 is in charge of the Minister, the B corner of the field service, according to the established process of organizing the daily work, and in charge of the Minister positive communication and feedback.
10.2 is in charge of the minister, the B role of the management of the staff canteen:
10.2.1 Organize the management of the car service for the canteen purchase.
10.2.2 Supervision and management of the process of canteen procurement.
10.3 Vehicle license management.
10.4 Telephone and facsimile equipment, liaison with communication companies and management of related matters.
10.5 Clerical correspondent management.
10.6 Seal management:
10.6.1 Seal new production, distribution and destruction.
10.6.2 Essentials review, seal management.
10.7 bus arrangements, special circumstances arrangements or part-time driving.
10.8 Vehicle routine maintenance, maintenance, repair and regular audit management.
10.9 Vehicle running costs management.
10.10 Parking lot management.
10.11 The company's office space property management matters: including security, environmental greening, cleaning, water, electricity, elevator operation, office space, fixed asset maintenance management, etc. 10.12 The company's daily office expenses arising from the settlement of the management of miscellaneous expenses: telephone, water, electricity, property management, oil cards, etc.
10.13 The company's daily office expenses management: telephone, water, electricity, property management, oil cards.
10.13 leadership of other work.
11, Field Service
11.1 Field Service between each other as A, B corner.
11.1.1 Cafeteria purchasing car, full-time driving.
11.1.2 Cafeteria purchasing process to make recommendations and report with the Field Sponsor when necessary.
11.2 Vehicle licensing.
11.3 Telephone and fax related matters.
11.4 Dispatch of vehicles, daily vehicle inspections, post-collection inspections, and part-time driving as required.
11.5 Maintenance, energy saving, cleaning, safety testing, repair and other work, for the company's vehicle maintenance, repair, annual audit, payment of taxes and insurance premiums, according to the company's development of the management, service norms, good driving, fuel consumption, costs, safety, maintenance and other registrations, reports, statistics and analysis work.
11.6 Parking lot inspection, related procedures.
11.7 Clerical correspondent.
11.8 The company's office security, environmental greening, cleaning, water, elevator operation, office fixed asset inspection and maintenance, repair.
11.9 The company's daily office generated by the settlement of miscellaneous expenses.
11.10 leadership of other work.
12, cafeteria host
12.1 is in charge of the minister, the B corner of the cafeteria affairs.
12.1.1 canteen bulk supplies: (including: fuel, rice, cooking oil, etc.) before the purchase of communication with the sub-minister, to determine the program, reported to the sub-minister.
12.1.2 Specialized equipment for the canteen: (including: stoves, refrigerators, chairs, etc.) Communicate with the sub-minister before purchasing and determine the plan.
12.2 Organize the daily work according to the established process, and actively communicate and feedback with the sub-minister.
12.3 Responsible person for cafeteria safety management, including daily safety, food safety, and health license management for personnel.
12.4 Maintenance, organization, cleaning and disinfection management of the canteen environment, equipment, facilities and utensils.
12.5 Menu management.
12.6 Management of the whole process of purchasing, storing, processing to cooking of daily ingredients in the cafeteria.
12.7 Waste water, waste oil, slop management, can be sold, the organization of the sale.
13 cafeteria staff
13.1 The cafeteria staff to each other as A, B corner.
13.2 Check and operate the operation of water, electricity, oil, exhaust and air-conditioning systems for personal hygiene permits.
13.3 In accordance with procedures, organize, clean and disinfect the environment, equipment, facilities and utensils.
13.4 According to the menu, cook carefully, keep warm, fresh and clean.
13.5 Buying, cleaning, storing, and processing of ingredients.
13.6 Collection and disposal of waste water, oil and slop.
13.7 Registration, storage and issuance of items for daily hospitality use.
14. Computer and Information Systems Sponsor
14.1 Is the sub-minister, the B corner of Computer and Information Systems, organizing the daily work in accordance with the established processes, and actively communicating and providing feedback to the sub-minister.
14.2 The company's internal computer equipment and office automation equipment maintenance, repair and commissioned maintenance, consumables management;
14.3 The company's internal servers, information technology system security management.
14.4 The company's internal installation software management, abnormal installation and use of monitoring management.
14.5 Information system installation, update and maintenance management.
14.6 Management of the allocation of company system resources, user resources and permissions, configured according to the program or leadership requirements.
14.7 Daily maintenance management of the company's internal website.
14.8 Regular backup system and data, communication with the clerk host, check the corresponding management with the substantive documents.
14.9 Organization of training in the use of information systems.
14.10 computer and office automation equipment procurement, deployment management.
15, computer and information systems staff
15.1 Computer and information systems staff to each other A, B corner.
15.2 The company's offices, public **** place computers and office automation equipment operation tour.
15.3 Regularly check the security of hardware and software in accordance with the provisions of the security operation.
15.4 According to the user's request, to assist in the installation of the machine, inspection, warning, direct request to remove the company does not allow the installation of software, the malicious use of the system to submit to the department, according to the procedures of the feedback host.
15.5 Information system loading, updating and maintenance.
15.6 The allocation of the company's system resources, user resources and rights, according to the program or leadership requirements.
15.7 Daily maintenance of the company's internal website, according to the program or will be audited content release, update and delete, archiving.
15.8 According to the rules, regular backup of systems and data, to maintain the consistency of electronic and physical documents.
15.9 Implement training in the use of information systems.
15.10 Purchase, acceptance, deployment and related registration of computer and office automation equipment.
Integrated Department Minister
1, is responsible for the development of the department's work plan, the implementation of the division of responsibilities, to assist in supervising the integrated department. Daily management work to carry out and coordinate the supervision and inspection of the work of all departments;
2, is responsible for organizing the establishment of the establishment and supervision of the implementation of the company's various management systems, and according to the implementation of the situation to be revised and improved;
3, is responsible for the drafting of important company documents (notices, circulars, systems, minutes of meetings, etc.), the work of the audit;
4, is responsible for the company's personnel files, the entry and exit processing, attendance statistics.
5, responsible for staff recruitment, training, assessment, rewards and punishments, adjustments and promotions, transfer, exit interviews, labor relations and other human resources management work;
6, responsible for coordinating the General Manager's Office of the organization of all types of meetings held at the company level, and do a good job of recording the meeting, and supervise the implementation of the meeting's decisions; according to the company's leadership instructions, the spirit of the meeting. Company leadership instructions, the spirit of the meeting, etc., to coordinate the relevant departments within the company *** with the completion of the work;
7, is responsible for the company's labor safety and production, fire safety, such as supervision, inspection, implementation;
8, is responsible for the company's corporate culture, publicity, the company level of all kinds of activities in the planning, organization;
9, is responsible for supervising and checking the company's office and production and management Order, found detrimental to the office and production and business activities of the phenomenon immediately be corrected and assessed;
10, on behalf of the company and the labor inspection, production safety management, environmental management, street economic and development section of the external related outreach work;
11, responsible for the daily work of the company's trade unions;
12, to assist in the day-to-day work of the General Manager's Office, including, but not limited to, trademark registration, project declaration, etc.;
11, to assist the General Manager's Office of the day-to-day work, including but not limited to. Trademark registration, project declaration, etc.;
13, the company leadership of other affairs.
Personnel Administration Specialist
1, responsible for personnel recruitment, interviews, selection and other specific work of the implementation, and do a good job of recruitment of monthly, annual and other relevant reports;
2, to assist departmental leaders to do a good job of human resources compensation system establishment, maintenance and improvement;
3, responsible for the performance of the departmental statistics Work, the employee's work performance assessment, and the statistical results to inform the Ministry of Finance as the basis for the approval of wages and bonuses.
3, responsible for the company's plant health management, and do a good job of daily plant health inspection and supervision;
4, responsible for the company's security management, and do a good job of daily supervision and inspection;
5, responsible for the company's safety production management accounts to establish and improve and to assist in the company's safety production supervision and inspection;
6, is responsible for the company's environmental protection statistics report filling in the work and the hazardous waste storage daily
7, to assist the leadership of the department to do a good job related to labor unions, do a good job of uploading and promoting the work of labor unions;
8, to assist the company level of all kinds of activities in the logistical support work and the company leadership of the other affairs assigned.
Administrative Specialist
1, responsible for the company's documents, documents and archives collection, categorization, sorting, issuance, registration, safekeeping, borrowing and destruction of archives management, the company's various types of minutes of meetings, company training and other documents to establish, organize, categorization, and to assist in the specification of the documents of the various departments, the issuance of documents and photocopying and other office work.
2, responsible for the company's attendance registration, withdrawal, summary, statistics and other management work;
3, responsible for the company's personnel data (labor contracts, employee rosters, entry, exit documents, etc.), the organization of the archives, the establishment and improvement of the basic management of human resources;
4, to assist departmental leadership to develop the company's annual training program, responsible for the company's new employees, induction, in-service training and other different types of training.
5, to assist departmental leaders to do a good job of staff hiring, transfer, exit procedures and interviews, to ensure a timely understanding of the personnel dynamics of the company's personnel planning to provide the basis for the maintenance of employee relations, alleviate the conflict;
6, responsible for the company's official documents (notices, circulars, systems, minutes of meetings, etc.),
7, responsible for the company's employees five insurance and gold (pension, medical, unemployment, industrial injury and maternity insurance and housing fund) for and daily management;
8, is responsible for the daily management of the cafeteria staff, the cafeteria tableware as well as the dining environment for the daily inspection and supervision.
9, responsible for the company's fixed assets, office supplies, low-value consumables and other statistical management;
10, to assist the company level of all kinds of activities in the logistical support work and the company's leadership of other affairs.
Executive Driver
1, responsible for staff commuting to and from work shuttle bus and the company's official car management, scheduling, use, supervision, inspection;
2, responsible for the company's vehicle daily maintenance, repair;
3, the leadership of the company's other affairs.
Cafeteria Purchasing and Maintenance Supervisor
1, responsible for the company's employees working meals supply, procurement and other cafeteria management work;
2, responsible for the company's plant infrastructure, plant water and electricity facilities, plant landscaping, such as maintenance, maintenance work;
3, responsible for the daily maintenance of the office facilities, maintenance work.
4, responsible for plant facilities maintenance;
5, the company leadership of other affairs
canteen working group
1, responsible for the supply of working meals
2, responsible for canteen health
cleaning
1, responsible for the supply of working meals
2, responsible for the canteen health
cleaning
1, responsible for the seventh floor office area health
2, responsible for the factory and public **** area guard access control management
1, access control management, the company and foreign personnel, foreign vehicles in and out of the management work;
2, janitorial duty work;
3, is responsible for the company's functions of foreign mail, courier, parcels and other mail Receiving.
;