1, the procurement file
Purchase file is the first large medical equipment files, including the hospital's deliberations, inspection records, tenders, bids, purchase contracts, and other pre-work in the formation of textual information. Purchase contract and its subsidiary terms are the description of the authority and obligations of both sides of the purchase. In the future, the use of products and monitoring, maintenance and other aspects of the work, involving many aspects of the contract required for the authority as a guideline, so the pre-contract archiving is essential.
2, the basic part of the situation
The basic part of the situation is an important part of the file. Generally include the use of large medical equipment manuals, wiring diagrams, etc., the hospital according to the actual situation of large medical equipment site map, site of water, electricity, heating and other wiring diagrams are also established to the file, and the monitoring of large medical equipment, maintenance and other processes need to access, you can use the back-up information, and carefully do a good job of accessing the records. This not only extends the service life of the original file, but also facilitates the use of access.
With the development of the socialist market economy and the increase in social demand, the continuous development of medical and health care, hospital archives categories also continue to increase, the scope of hospital archives work is constantly expanding. Science and technology files are the carrier of knowledge, information, a potential productivity, is a very valuable scientific and technological resources. In the case of the hospital's medical quality and service quality continue to improve, and the hospital's scientific and technological construction continues to develop, strengthening the hospital's scientific and technological file management work becomes more important. It is necessary to establish a standardized medical device file management system. The author's hospital on the management of medical equipment in the past few years, especially medical equipment file management made some attempts to discuss with you.
China's rapid development of health, large medical equipment in modern hospitals occupy an increasingly heavy weight. Large medical equipment has not only become a measure of the comprehensive level of a hospital mark, but also for medical diagnosis to provide a large number of reference data, becoming an important basis for modern medical diagnosis. The increase in the number of large medical equipment and the frequency of use, its management, maintenance, overhaul and other aspects of the problem also comes. The hospital has established a large medical equipment file management system. In the hospital archive room to set up large medical equipment file special cabinet, and have professional level technicians to manage. File management by "classification" management mode, for each piece of equipment valued at more than 100,000 yuan of large medical equipment to establish a "special file", each one, sub-year, sub-catalog management.
3, monitoring records
With the increase in the use of large medical devices, large medical devices for regular monitoring and maintenance is very necessary, which is also an important means to extend its life. In recent years, China's management of large medical devices has become more and more stringent, the technical supervision department and the health department in charge of large medical devices will be regularly inspected every year, the inspection can be a true reflection of the actual working condition of the large medical devices, to help users more clearly understand the performance of the device. All the inspection records will be archived management, and then technical comparison, we can measure the service life of large medical equipment and aging degree and other aspects of the indicators, at the same time, the inspection can also supervise the use of equipment in various departments and maintenance, so that the instrumentation is in the best technical state, give full play to the function of the instrumentation.
4, end-of-life records
Mainly for those who are seriously damaged and can not be repaired to do the end-of-life processing equipment file management. This instrumentation should have a strict end-of-life application, identified by the relevant departments before the end-of-life treatment. This involves the national fixed assets, can restrain the loss and other unethical.
The late management of large medical equipment files is mainly on the file after the establishment of the perfect archiving management and borrowing query management. The hospital's large medical equipment file by a person to manage and responsible for the late monitoring and maintenance of the file collation and archiving work, and by the use of medical equipment (equipment) departments, medical engineering department to actively assist and coordinate work. In terms of borrowing, the hospital has formulated a strict archive borrowing system, which stipulates the scope, time, return system and other contents for borrowing archives. When the borrowed files need to be taken out of the archive room, generally only the backup copy is borrowed. More than the borrowing time limit, by the archives management staff to remind, and according to the needs of the actual work of the appropriate extension.
The hospital to establish a large medical device file management system, will be with the development of time, and constantly improve and supplement it. The development and use of large medical device file information resources has become an important and indispensable part of the hospital modernization process. Continuously improve the understanding of the significance of large medical device file management, improve the file management system, and establish an integrated hospital information management model. Through multi-channel and multi-channel development of archival information resources to meet the needs of medical, teaching and research work, to achieve the archival information resources **** enjoy, so that the archival information resources in the process of modernization and development of the hospital has played a great role.
5, maintenance records
Due to the increase in the use of large medical equipment and human factors and other aspects of the operation of the reasons, equipment inevitably appear a variety of failures. And with the increase in the number of years of use, the frequency of failure is also more and more high, part of the failure of the development of the "persistent disease". Timely maintenance of large medical equipment failure is to ensure its normal use of the premise. Detailed records of the failure of the maintenance of the situation in the archives, can be convenient for future work in the query, but also to ensure that the parts of the replenishment, to avoid idling, backlog and waste. Hospitals will be each maintenance records are divided into routine maintenance records, large-scale maintenance records and scrapping records were organized and filed.
6, routine maintenance records
Routine maintenance work is generally carried out by the comrades of the hospital's medical engineering department, mainly some of the value and lower technological content of medical equipment or some large-scale medical equipment, low-level failure. In the maintenance file detailed records of the time of the failure, the name of the maintenance personnel, the parts repaired, the use of replacement parts, whether the failure is excluded, acceptance of the personnel.
7, large maintenance records
Some large medical device companies have their professional after-sales service department to track the sale of medical equipment. In the medical equipment appear some big failure and our technical strength is not enough to solve the problem, in order to help them to carry out after-sales maintenance services. In this kind of maintenance file, we should record in detail the time and reason of the failure, the name of the maintenance personnel assigned by the after-sales service department, the parts repaired, the replacement parts and their manufacturers, the time of troubleshooting, the acceptance of the personnel, and the use of the maintenance and other contents. This not only can improve our file management work, more importantly, can be for the future of our equipment maintenance work to provide a strong text reference material.
I hope you can help. Hope to adopt thank you!