1 the current situation of hospital records management
1.1 file management system is not sound, file collection efficiency
In hospital management, hospitals at all levels to develop a hospital applicable to the hospital, a more sound hospital medical, personnel, administrative and logistical management system, but involves less of the system of records management. In the hospital's target management assessment program, generally also did not incorporate file management into the target assessment, resulting in inefficient file collection and incomplete files.
1.2 on the hospital file content is ill-defined, the scope of management is not clear
To date, the management of hospital files has not been a set of scientific and unified management system standards. With the progress of science and technology, social development, the connotation and extension of the file are changing. Hospitals at all levels in the management of archives, because there is no unified management standards and models, hospitals at all levels according to their own understanding and practice of management, so that many should be included in the management of the archives are not included in the management.
1.3 Archives awareness is not strong, the archives utilization rate is low
The understanding of the archives management aspects is still relatively thin, that the archives work is dispensable, and do not recognize the importance and necessity of archives work in hospital management. Due to the lack of attention to the archives, the archives information resources are not developed enough, resulting in the archives utilization rate is not
high.
1.4 decentralized management of archives, not conducive to the integrity and security of the archives
Decentralized management of each department, not convenient for comprehensive utilization, not conducive to the integrity and security of the archives. Each section has to be preserved by someone on the side, repeated preservation, resulting in a waste of manpower, material resources and space.
1.5 Archives management personnel business level is not high,
Archive knowledge is lacking in the hospital personnel training, generally attach importance to the quality of medical and technical personnel to improve and continue education, the quality of archives management personnel to improve the quality of the program is not included in the plan and requirements, archives management personnel usually not enough opportunities for further study and learning, the lack of systematic training in archives knowledge, many archives management personnel. Management level stays on the experience, ideology and management level can not keep up with the development requirements of the times, lack of innovation and vitality.
1.6 Insufficient investment in archive hardware, archive modernization and management level is not high
Some hospitals are strained by the medical room, resulting in a small archive room, not in line with the standard of archive storage. In addition, the archives management equipment is obsolete, backward management techniques, also restricts the development of the archives. In recent years, with the progress of science and technology, computer and network technology in the hospital management in the extensive use of hospital management tools continue to progress. But the use of computer and network technology management of archives is less, some archives work is still stuck in manual collection, retrieval, small amount of information, not conducive to the collection, utilization and development of archives.
2 Countermeasures to strengthen the management of hospital archives
2.1 Strengthen the study of "Archives Law", to improve the conscientiousness of filing according to law
Vigorously publicize the archives work, so that the hospital leadership, staff are fully aware of the importance of the archives, and to recognize the archives and their own day-to-day work and life of the close relationship between the archives and the archives management work to better support the work of archives management, so as to promote the awareness of the whole file The formation of the pattern. Archives
Law: the archives of the implementation of unified leadership, the principle of hierarchical management, to maintain the integrity and security of the archives, to facilitate the use of all aspects of society. In addition, the hospital management cadres and medical, teaching and research staff of the archives of the legal system is weak, and even a considerable part of the people do not know the basic spirit of the Archives Act, the lack of conscientiousness to file according to the law, and therefore study and publicize the Archives Act is very important.
2.2 archives can only be centralized and unified management, can not be decentralized management
Use of administrative and legal means of unified management of archives, which is the establishment of a unified, scientific archives system, the implementation of standardized management of archives work basis. The implementation of unified management of archives, in order to standardize the management of general hospital archives, truly and fully play its credentials and the use of the role.
2.3 Establishment of a scientific file management system, sound file management system
Promote the standardized management of archives work, the establishment of a scientific file management system, sound file management system is to promote the standardized management of archives work is the key. Hospitals should combine the actual work of the unit's archives, according to the "Archives Law", "Medicine and Health Records Management Measures" and other relevant laws and regulations, to develop a set of more scientific, complete, systematic and practical archives management system. Various types of archival materials in each section of the centralized and unified management, unified assessment, so that the archives management and medical business synchronized assessment and evaluation, synchronous development.
2.4 Strengthen training, combined with practice, improve the quality of archives management personnel
The quality of archives management personnel has a direct impact on the level of archives management, the hospital should be included in the training of archives personnel in the hospital personnel training program, to comprehensively improve the quality of archives management personnel. First, through professional training, continuing education, knowledge updating, further study to improve business and knowledge. Second, in-depth clinical front-line investigation and research of medical, teaching and research on the demand for archival information, and constantly summarize and explore the archive management work, to adapt to the development of the archive business, and promote the improvement of the level of archive management.
2.5Increase investment, improve equipment, realize the modern management of archives
Strengthen the capital investment, the introduction of modern technology and equipment is to realize the modern management of archives must be conditions. On the one hand, to improve the file protection equipment and technology modernization of the equipment, such as archives warehouse dehumidification, air conditioning equipment, efficient pest control, fire fighting equipment, the application of these equipment and technology is an important part of the modernization of the management of the archives; on the other hand, to the introduction of computer management, the use of computers to store a variety of business throughout the hospital, administrative files, to facilitate the user to find in a timely manner, reading, both time and manpower savings, Material and financial resources, improve the efficiency of the work, while using computer management can reduce the effective space of the archives, preservation of information is convenient and simple, but also increase the degree of confidentiality. Therefore, the hospital should make full use of computer management application of well-designed software and network and other modern office equipment to achieve automation and modernization of file management.
2.6 the establishment of hospital records three-level network management model for the development and utilization of archives to provide a reliable basis
by the hospital director or vice president of the hospital directly under the management of the formation of an overall leadership of the director in charge of the director of the office or deputy director is responsible for the heads of departments and full-time and part-time archivists as members of the hospital archives of the three-tier network management model. Hospital records management
Should be unified leadership, unified institutions, unified system, unified operation, unified custody, thus conducive to the implementation of the spirit of the higher levels; conducive to the organization and supervision of the archives of the functional departments; conducive to the collection and use of archives; conducive to the solution of comprehensive management of archives, personnel, funding, equipment and other issues; conducive to the safety and integrity of the hospital archives, hospital records to provide a reliable basis for the Development and utilization to provide a reliable basis.
2.7 Emphasis on development, make full use of, give play to the social benefits of the archives
The ultimate goal of archives management is to make full use of the archives, therefore, the hospital archives management staff to establish a sense of service, to develop archival information resources in multiple ways and through multiple channels, so that the hospital archives for clinical, medical, teaching and research services. At the same time, actively carry out a variety of editorial and research activities, deep-level development and processing of information, the preparation of a variety of thematic compilations, to provide multi-layered, multi-faceted, effective information for the user. In addition, it is also necessary to strengthen the management of feedback information on the use of archives, to realize the horizontal linkage of information at all levels of hospitals, and to realize the *** enjoyment of archival information resources to meet the needs of medical care, teaching and scientific research, so as to improve the utilization rate of archives, and give full play to its social benefits.
Wish you success friend