Tender generally require kraft paper packaging, is the tender according to the requirements of the bidding documents are sub-packaged or packaged with kraft paper packaging and paste the seal. The new version of the bidding documents stamped official seal. The old version of the bidding documents in the inner layer of the official seal corporate seal outer seal.
Enterprise specifics you have to be clear, such as: nature, personnel, organizational structure, sales, financial, certification, production equipment, testing equipment, sales performance and so on. Of course, these bids in the previous readily available, you can copy, separate requirements where you have to modify the product technology more or less to understand, I do not know how your bidding room division of labor, if there is no technical staff, you have to transfer to the technical department to assist in the production. Then there is printing, binding and other basic work, to give you a model bidding documents directory, this is a more complex, reference: Technical Volume A1 technical specifications of the response 2 A2 Specific technical program (main program) 4 A3 Bidding Goods Summary Table 46 A3-1 Bidding Goods List 46 A3-2 Spare Parts List 47 A3-3 Special Tools List 48 A4 Production conditions and production capacity 49 A4-1 Production conditions and main machinery and equipment to be invested 49 A5 List of main components/raw materials, their test or inspection reports and information of suppliers of important parts 52 A5-1 Inspection report of raw materials 53 A5-2 Information of suppliers of raw materials 62 A6 Type test and inspection report of the tendered goods and authentication certificates 66 A6-1 Type test report of 110kV power cable equipment 66 A6-2 Identification certificate of 110KV power cable 76 A6-3 Identification certificate of cable accessories 86 A6-4 Test report of cable accessories 99 A7 Instruction of installation, maintenance and overhauling of the tendered goods 108 A8 Agreement on product technology transfer and related documents 112 A9 Quality assurance 113 A9-1 Quality assurance program document 113 A9-2 ISO9000 series certificate of enterprise Copy 119 A10 Project main participants 124 A11 Other 127 A11-1 Patent technology 127 A11-2 Novel practical technology 128
Business Volume B1 Bid 2 B2 Bid bond 3 B3 Bidder qualification documents 4 B3-1: Authorization letter of legal representative 4 B3-2: Shadow (copy) print of the copy of business license of the enterprise 6 B3-3. Enterprise ISO9000 series quality system and or other certificates of photographic (copy) print 7 B4 Bidder's situation 12 B4-1: Bidder's profile 12 B4-2: Bidder's organization block diagram 14 B5 Bank credit, financial status and tax situation 15 B5-1: Bank credit certificate 15 B5-2: Financial status 17 B5-3: Taxation 33 B6 Bidder's litigation history 35 B7 Delivery Performance 36 B7-1:Table of Completed Projects 36 B7-2:Table of Projects in Progress 71 B8 Format of Performance Bond 72 B9 Format of Advance Payment Bond 73 B10 Undertaking for Refund of Bid Security 74 B11 Others 75 B11-1:Project Management and Service Plan 75 Undertaking for Project Management 75 Project Management Staffing Chart 84 Key Project Participants 85 B11-2. After-sales service commitment 88 B11-3: Enterprise Profile 91 B11-4: Tax Registration Certificate, Organization Code Certificate 93 B11-5: Product Production License, State Economic and Trade Commission documents 95 B11-6: National Shou contract and credit certificate, national product quality exemption certificate, China Famous Brand Certificate 100 B12 Bidding for the cable accessories product sub-program-Germany KP Annex Data 103 B12-1 Third-party supplier of the manufacturer of the project signed by the bidder's authorization 103
Price Volume I, the main program-Qingdao Cable Group cables and accessories 2 C1 Bid List 2 C2 Itemized Quotation Table 3 C2-1 Main parts and components of the raw materials Quotation Table 4 C2-2 Spare parts Quotation Table 5 C3 Special tools Quotation Table 7 C4 Service Quotation 8 C5 Warranty after the year Maintenance Quotation 9
I,
Tender and Program The difference between tender and program
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Tender belongs to a special kind of formal program, in terms of the type of requirements, it should also be consistent with the program of the general requirements
Requirements, therefore, the previous section of the tips should be met and attention to the contents of the two, there are also the following differences. l Different purposes: - Tender: to win recognition, winning the bid. - Program: can fulfill the customer's needs. l different objects: - tender: tender evaluators: experts ... (not very well understand the background of the project) the current IT bid evaluation process is generally about 5 experts spend half a day to a day of expert judgment of the tender documents, some evaluation allows Party A to participate in the scoring, some do not allow Party A to participate in the scoring, some do not allow Party A to participate in the scoring, and even do not allow Party A to participate in, even if they can not participate, can not participate in the scoring, and even if they do not allow Party A to participate in the scoring. In some cases, Party A is not allowed to participate and score, and in some cases, Party A is not even allowed to participate, and even if it participates, it is not allowed to express its inclination. In this case, there is no adequate communication environment, all the previous technical preparations are condensed in the bidding documents, and the object is to have experience in evaluating bids but may not know the situation of the experts. - Program: the customer (very good understanding of the project background) l conditions are different: - tender: only one chance. Tender is the last chance to choose a service provider after the user's needs are basically clear, so the user's focus is not only on the excellence of the program, but also with the winning bid, so generally do not give the opportunity to amend.
- Programs: generally open to multiple revisions. The interaction process of the program is actually a user to clarify the needs of the process, the needs of the time to be further considered, the user will usually ask to pick the foot program again. l evaluation of different standards: - tender: rely on the evaluation of expert experience; view, reading sense of comprehensive judgment. Because the evaluation of the tender is a professional evaluation of experts or personnel from all parties, so the evaluation standard is more fair and no objection, the form of formal, professional, clear, in line with the requirements is very important. In addition, the marking of the bids will be carried out in strict accordance with the pre-set marking criteria, and the experts' rights are limited. - Program: the client analyzes and decides according to the actual situation. The program is mainly based on the needs of the party to judge, this time the standard is more vague, sometimes a very rough program, if there is a person's highlights, will also attract users to reconsider. The basic requirements of the tender:
2.
l help to communicate with the reader of your tender. From this point of view, the tender is a paper for the user's needs, the logical structure and language must be clear and readable. Considering the fact that bid evaluation experts generally have good academic experience, and many of them are professors or doctoral scholars, the language of the bid should be tailored to the reading habits of the readers. l Show your organized thoughts and ideas. You can't write a good bid if you don't have a clear idea of the whole program. Before submitting a bid, it is important to clarify the overall idea and the relationship between the various parts of the proposal. Brainstorming and pre-reviewing are also necessary in order to make the proposal clearer. Don't expect to be able to muddle through inconclusive or confusing points of contention, but analyze them honestly or even focus on important points to describe possible difficulties and solutions and the selection process, which will often increase the chances of winning. Respond to the RFP. Pay close attention to the details of the tender requirements, usually the party will not just write out a certain requirement, this is usually the case that the party is in great need or a competitor to persuade the party to put forward such a demand. For special, unconventional requirements, pay particular attention to the bid must be responded to. The response should not be a direct rebuttal, but rather a suggestion, an opinion, a conclusion or a conclusion in a more tactful manner and with a clear conclusion. l Respond to the customer's needs Page 2/6
Respond to the customer's needs. There are a lot of customer's needs are not reflected in the tender documents, this time if the description is very detailed and to the point, it is very persuasive to the evaluation of experts. Second, the main content of the commercial tender:
The tender is divided into commercial part and technical part, some tender requirements are divided into commercial tender and technical tender.
1.
Composition of the commercial tender
l The main body of the tender (according to the format of the invitation to tender). Need to remind is that the evaluation of the tender experts in the field evaluation, need to read a lot of text, this time must be strictly in accordance with the format of the invitation to tender, if necessary, to specialize in the form of different paper or labels for part of the distinction, so as to facilitate the experts in the comparison between different service providers. Tender price and product list. If the invitation to tender provides for a tender quotation, fill it out according to the standard quotation, if not, it needs to be carefully designed. A good quotation will help the experts to compare and select, and will also help the service provider to negotiate the price. For example, a more detailed and reasonable quotation is less likely to be subject to significant price reductions during price negotiations. In addition, if the quotation is complex and long, it is necessary to summarize all parts of the quotation and to have a clear summary of all parts of the quotation. The quotation should be checked for errors, duplications and missing items, especially if the calculation is automated using exle, and must be checked in a different way. Qualifications. Pay close attention to the qualification certificates required by the invitation for bids, in addition, possible competitors may provide user reports, qualifications, case studies and so on; as far as possible to provide qualifications higher than the invitation for bids; for joint bids, you need to provide qualifications of both parties or more than one party, and for the requirement of "local service team", you need to provide evidence of the document; for the design of the product, you need to provide the necessary certificates and documents; for the use of affiliated companies (such as the local service team), you need to provide the necessary certificates and documents. For the use of qualifications of associated companies (e.g. group companies), special attention should be paid to the requirement of legal consistency. Project team presentation. The introduction of the project team should be factual, not necessarily involving company executives in the project process; for the introduction of the team's qualifications, attention should be paid to the division of roles, age and qualification requirements; to highlight the team members of the successful experience of similar projects. l Company Profile. The company profile should be abbreviated or rewritten to highlight the content closely related to the project. The company's after-sales service system and training system. Generally this article is easy to confuse with the corresponding part of the technical statement, pay close attention to which part, if both commercial and technical parts of the need, what is the focus; often the scoring criteria have this article, therefore, should be carefully described in the company's project management, after-sales service and training system, in line with the user's bid requirements, but also in line with the mainstream of international and domestic standards. l equipment introduction. Brief introduction of the equipment should be the case of the equipment, use, certificates, etc. to submit. l industry typical (successful) application cases. Successful cases should pay special attention to similar project experience in the front position. All the information that is favorable to the bidding. Some organizations will submit certificates of awards, patents, intellectual property certificates, horizontal and vertical projects, and other information related to the project.
2.
Composition of the technical tender
l Summary description of the tender. The summary statement is not only a summary of the various parts, but also the first page of Page 3/6
The bidder's thoughts, which should be given great attention and is very important to win over the experts. l Background. Project background should be from the industry, the user's basic situation and other aspects of the project to discuss and explain the necessity and considerations, which is very important to reflect the relevance of the tender. The main design of the tender. Project design is the main part of the bid, taking into account the experts may not be involved in the bidding technology is very clear, this part of the logical relationship is very important, should be from the direction of technology, product direction, product selection, performance and price comparisons and other aspects of the logic of the discussion, standing in a neutral position for the Party to choose the appropriate solution "sign" is very important. l project implementation plan. Project implementation plan should be feasible, in line with the requirements. This is also a frequent scoring point, the implementation plan as much as possible to use professional tools (such as project), project management system structure should be very clear, such as ISO9000, CMM, etc., the qualifications required by the tender and the project implementation of technical systems to match, such as qualifications required specifically CMM, project management plan should be based on the CMM to carry out the program. Risk control and quality control plan. Risk control measures should be concrete, and the quality system should be clear and in accordance with the requirements of the invitation to tender. After-sales service plan. The after-sales service plan is often a scoring point, and should meet the requirements of the invitation to tender as far as possible; for important service commitments and deadlines, they should be highlighted in bold or in table form. Product descriptions. Product description should be placed in a place that does not stand out, such as appendices; the important performance of the product can be advanced or highlighted; if necessary, you can cut down the manufacturer's product description of the color page into the bid binding. Third, how to design a beautiful bid The overall general requirements
1.
l global view - bid each part of the self-contained system and interdependent. l technically feasible, concise description. l Product list correct. l Catalog structure is clear - (on behalf of clear thinking).
l The whole text of the narrative clearly organized, unified style. For example, if a comprehensive solution bid requires many parts, we can draw another chapter of the logical relationship between the various parts of the diagram and a brief discussion, easy for experts to evaluate. The following diagram shows the logical structure of a bid with 6 parts.
2.
Abstract
Abstract is an overall description of the tender, not only to reflect the brief content of the various parts, but also to reflect the overall thinking of the bidder, sometimes called the general manager's summary or a special statement, which contains the following: l - tender objectives: l - strategic proposals: l - notes: l - notes: l - the tender is a very important part of the tender. - Strategic recommendations: l - Notes: l - Strengths of the tender: l - Other things that need to attract the reader's attention 3. Table of contents structure
The table of contents is not only automatically generated on it, but also more importantly to reflect the overall logical structure, the evaluation of tenders, experts also often use the table of contents to get a better understanding of the tender. It is also important to reflect the overall logical structure of the proposal, which is often the basis for the first impression of the proposal. A good table of contents should reflect careful thinking and clear content, the experts also get important features and the tenderer's main knowledge and skills from the basic information. Therefore, if the bidder integrates solutions from several manufacturers, the catalog should be re-integrated and adjusted. Example: before adjustment
After adjustment:
4.
Tender preparation taboos:
l Tenders appear in other projects or other customer names. Many bids use information from other cases and forget to correct the user, which is very Page 4/6
easy to be rejected and regarded as unserious in the bid evaluation site, so you need to be checked. l Topology design errors. Topology and logic diagrams are the main focus of the expert evaluation, do not make structural errors, not to mention the name of the error (for example, many bidders write logic diagrams as topology diagrams). The diagrams should be clearly labeled, preferably drawn, and clearly marked by the validator. Inconsistencies in the description of the tender. Many bids are written by different people and inconsistencies must be corrected. It is advisable to arrange for someone to read the final draft before the tender is submitted, and to organize a special evaluation meeting. l The table of contents is confusing, illogical and fragmented. l Catchphrases, too much nonsense, verbose language, nothing to say. This situation can easily occur when extracting information from the Internet, and should be noted. l Inappropriate word choice and phrasing. Misspellings are trivial, but they can easily cause offense to experts, especially in abstracts, in important places, and when they occur many times. Fourth, the tender design examples
Case 1: a network integration project The following is an example of a network integration project bid, such a bid is much stronger than a direct product pile up. Of course, if the project is bigger and more complex, it can be optimized. Network Planning:
1.
Network Planning Ideas and Methods - Start from the network core and spread to the network edge; - Start from the network access and focus on the network core; - Diversified ideas and methods. The purpose of network planning
- To have a prior guidance to the network construction; - To enable users to have a comprehensive understanding of the construction of the network; - To provide a basis for the future implementation and acceptance of the network. 2. Network design ideas:
User demand analysis; network traffic analysis; network classification design; network hierarchical design; network equipment selection; network address planning. 1) a) Demand Analysis: Purpose of Demand Analysis
- Provide the basis for network planning - Make the solution design personalized and more competitive b) Basic Requirements:
User's investment and network size Understand the type of service and distribution of the analysis of the differences and similarities between the current technology and user needs Existing network analysis to protect the user's investment c) Sources of Requirements:
User investment, network traffic analysis; network classification design; network hierarchical design; network equipment selection; network address planning. c) Sources of Requirements
- Decision makers' construction ideas - Historical and industry information provided by users - Detailed descriptions from users' technical staff - General users' requirements for the network d) Collection Methods
- Interview summary method - Key people's opinions - Meeting minutes method - Key person contact - User interviews e) What you need to know:
l Business demand, capital investment, network size
l Existing network status l Physical area covered by the network, the number and distribution of information points l Business classification, distribution and demand for network functions l Network bandwidth, network capacity, and network performance. Demand for network functions l Demand for network bandwidth and service volume l Demand for network reliability l Demand for network security l Demand for network management f) Summary of demand analysis:
l - Technology is not a problem, the main point is to look at the investment and service l - User investment protection - cost-effective -Compatibility-protecting the user's original investment in the network - Scalability-ensuring that the network will be available for the next 5-8 years without becoming obsolete l - Services - Provide users with excellent service may be more meaningful than just providing a good network l Key investments should be placed in key positions 2) Network traffic analysis:
3)
Bid structure:
Case Study 2: Security Integration Project Bid Ideas: The following case, the main purpose is to illustrate the degree of compliance with the standards of a bid and the overall idea. Ideas. Information security solutions can refer to many Page 5/6
Standards, but the most important thing is to comply with the user's industry and higher standards, expressed in the overall framework of the system. For example, we can from the classified and unclassified to the tender framework design: according to the classified information systems design guidelines, classified system tender ideas are as follows: According to IATF, unclassified information systems integration ideas are as follows: V, several stages of the production of tenders Preparatory stage
1.
l - Carefully read the invitation to tender (tender documents) l - The tender should be made in accordance with the tender documents, the content can be increased, not reduced l - Make a schedule for the preparation of the tender, strictly adhere to it, and pay attention to allow time for review and revision of the tender. A mistake that most companies tend to make is not to follow the project schedule as it should be, always working late into the last night, which makes them prone to errors; more often than not, fatal mistakes are made on the last night when sales collects information from users or competitors and makes hasty adjustments; such mistakes are also prone to the phenomenon of late bids. The best way is to book a good time and bid adjustment strategy, in strict accordance with the strategy to implement, this time, held a project kick-off meeting to reach a **** understanding is very important. Bidding stage
2.
l - In the bid, the most important thing is the price, service and everything that can attract the user's attention (even if the invitation to bid on the content of the request for proposals is not required). l - The biggest taboo in the tender is the presence of such things as typos, wrong pages, omissions, price inconsistencies, incorrect capitalization of prices, outdated content and the presence of content that is not relevant to the project (e.g., the header of the tender for project A is still the name of project B). 3. Finalization:
l How to print the tender
- Printing of key charts and graphs. Printing of key diagrams. A good diagram is very easy to outperform competitors and attract the attention of experts, if necessary you can make a very large diagram to be inserted in the middle of the tender. - Printing of quotations (how to make them easily accessible).
l How to bind the tender
- Design of the cover. The cover of the tender should be professional and elegant, not fancy, and the necessary company, philosophy and logo can be placed appropriately. - Use of tabs. Sometimes bids are very thick and should have tabs on the side, preferably with a brief description printed for ease of reference; additional tabs can be used to differentiate between sections and parts of the document using different colored paper. - Overall appearance. Tender binding should reflect the value of the company, many companies are willing to hire staff but not willing to spend money on the design and binding of the tender, in the economy is very uneconomical. The seal of the bidding bag should read: "xxxx xx xx yyy: zz minutes before not to be opened; - sealing words" or use a small strip of paper with the above words to seal the bag, and seal it with the official seal. l - Original or copies of the tender - Prepare the appropriate number of originals and copies according to the requirements of the Invitation for Bids (one original and many copies); - The cover of the tender must be labeled as the original or copies; - The original must be in the form of an original seal (not a photocopy); - Each page of the original must bear the authorization to tender. - Each page of the original must have the signature of the bid authorizer (full name or surname); - The cover of the copy must be the original seal of the company (platform).