In the crowded exhibition site, the organization and managers always need to take care of a thousand things, venue layout, equipment setup, guest reception, venue sign-in, process field control, gift distribution, sub-field / regional control, conference security, etc., marketers not only have to struggle to break through in the busy scene of work, but also to cope with the emergency matters that may arise at any time.
This time, the efficient activities of the conference site management is particularly important, to introduce you to the operation of an easy set of site implementation management system:
01 Reception Management
● Identify the identity of the visitor (such as: exhibitors, guests, media reporters, staff, etc.)
● Signing write-off and other admission Assisting in the processing of relevant documents
● Channeling arriving vehicles
● Introducing the basic information of the exhibition activities
●? Formulate a plan to ease the flow of people
● Explain the precautions to be taken at the exhibition site
● Inform the opening and closing times of the exhibition halls
● Other reception-related affairs
02 Business Management
● Verify the formalities, handle the payment of fees, and issue invoices
● Receive the relevant business rental fees
● Collect the relevant business rental fees Rental fees
● Collecting temporary admission ticket fees
● Auditing and issuing on-site expenditures
● Editing and managing agreement documents
● Filling out temporary demand forms created by each party
● Other business-related matters
03Logistics
p>● Management and scheduling of on-site caterers
● Management and scheduling of on-site transportation equipment
● Temporary management and scheduling of on-site mobile displays and models
● Management and retrieval of on-site portable advertising carriers
● Management and retrieval of on-site display rental equipment
● Management and retrieval of on-site greenery
● Management and retrieval of on-site molded publicity materials
● On-site molding promotional materials management
● On-site photography and video equipment management and coordination
● On-site opening and closing items management and recycling
● On-site working documents and clothing and other related items
● On-site personnel management and guidance
● On-site information processing, feedback and collection
● On-site information processing, feedback and collection
● On-site information management, feedback and collection
● On-site information management, feedback and collection
● On-site information management, feedback and collection
● Coordination and distribution of all kinds of on-site organizational relations
04 Exhibit Management
● Measurement and inspection of exhibits in the exhibition area
● Replacement and adjustment of booths
● Noise management of booths
● Coordination of booths' water, electricity, gas and catering
● Assistance in protection of intellectual property rights
● Exhibits Intellectual Property Protection Assistance
● Booth Construction and Equipment Installation Coordination
● Exhibitor Representatives and Exhibits Verification
● Advertisement Content Verification in the Exhibition Area
● Visitor Orientation in the Exhibition Area
● Coordination of Tables, Chairs, and Trash Bins in the Exhibition Area
● Security Prevention in the Exhibition Area
● Other Exhibition Area Related Services
05 On-site Scheduling
● Coordinate the related tasks of each system, especially the assignment of cross-cutting tasks
● Control the procedure of the exhibition activities on-site
● Dispatch the related on-site management personnel and service personnel
● Make the decision of dealing with all kinds of emergencies on site
● Notification of important work content
● Setting up visiting routes for important leaders
● Checking the actual working condition of each system
● Announcing major changes in the exhibition site
06Engineering and equipment management
● Management of transportation, installation, maintenance and dismantling of standard booths
< p>● Management of application, transportation and installation of water and electricity at exhibition venues● Management of construction of special booths
● Management of logistics and installation of large-scale exhibits
● Management of booth movement, removal, overhaul, and management
● Management of installation, overhaul, and dismantling of large-scale equipment used in performances
● Management of the use of construction and transportation equipment
● Coordination of business relations between venues and constructors Coordination of business relations between the venue and the construction company
● Assisting in the processing of engineering personnel documents
● Inspection of materials used at the exhibition site
● Installation and management of personnel management equipment and large-scale on-site advertisement carriers
● Installation and overhauling of backboards, opening platforms, and ribbon-cutting platforms
● Overhauling and installation of ventilation and aeration equipment for the exhibition site
.07 On-site Protection Management
● Maintaining security during the exhibition period to prevent all kinds of incidents
● Patrolling the exhibition area to prevent and control public security and public **** hazards
● Examining fire-fighting equipment and facilities
● Assisting in the verification of identity of persons entering the exhibition area
● Lost and found items and collecting them
● Calling out the lost items and collecting them
● Inspecting and checking the lost items.
● Call intercom system construction
● On-site dispute handling
● On-site medical assistance and treatment
● Installation and overhaul of monitoring equipment in the exhibition area
In addition to the above management work, Whale Events also provides technical support in the entire digital conference management system, which helps organizers to complete the on-site management of all kinds of activities and meetings in an even more efficient and concise manner. The organizer can help the organizer more efficiently and concisely complete the on-site management of all kinds of activities and meetings.