Chapter I General Provisions
Article 1 In order to do a good job of materials management, combined with the actual production of the company, the development of this system.
The second material management must follow the unified plan, unified ordering, unified scheduling, unified management principle.
Article 3 Materiel management by the Ministry of Supply is responsible for the procurement of materials by the Ministry of Finance unified management of funds.
Chapter II Program Management
Article 4 The principle of material supply planning is: market-oriented, ordering contracts as the basis, taking into full account the funds, production capacity, supporting conditions, operating technology and other factors, a comprehensive balance to ensure that the production needs, do not cause a backlog of the principle.
Article V Methods of Preparation of Plans:
(1) Each department shall report on schedule according to the plans issued by the company for production, technological reform, infrastructure, maintenance, etc., and go through the procedures of declaration of fixed assets if they constitute fixed assets.
(ii) the company's material procurement plan, by the supply department according to the inventory and carry-over ordering resources to summarize the balance, reported to the company's competent leadership. The planning center must have the preparation instructions, the summary of funds required.
(3) individual temporary urgent need for materials, according to the need to prepare a temporary application plan.
Article VI Market Procurement of materials, market procurement by the Supply Department.
Article VII Where the product materials, must be clearly specified in the contract date and validity of the factory, indicating that must be accompanied by the product with a certificate of conformity or quality certification documents.
Article VIII of the letter of the contract, must print a copy to stay in the supply department for inspection.
Article IX of the order contract in triplicate, a copy to the Ministry of Supply, a copy to the Ministry of Finance, the original file.
Article X special and urgent materials approved by the company's competent leaders can be first contacted by the Supply Department, and other procedures by the material unit to make up for.
Article XI commissioned the processing of materials, must sign the outsourcing contract. Before signing the contract, do a good job of quality and price survey, to ensure that the quality of qualified, reasonable price, integrity and reliability, and to take the method of payment for goods inspection.
Article XII Distribution of Materiel
(1) The Supply Department distributes the materials according to the plan, issues the transfer order in time, and notifies the demand unit to collect the materials.
(2) Packaging with a deposit should be warehoused with the goods, and the period and amount of deposit should be indicated on the warehousing list when going through the procedure of allocation.
(c) Where unplanned transfers, foreign support materials, must be approved by the company's competent leadership before processing, special urgent cases, you can first open the transfer order issued by the material, the approval procedures to be supplemented.
(d) valuable materials, toxic, explosive substances should be used by the Minister of Supply unit supervisor, the company's competent leadership after signing, before the opening of the transfer order issued materials.
(E) hardware tools to implement the new and lost compensation system.
Article XIII of the material reserve quota and the development of capital quota
(a) the main products, scientific research and technological transformation, production of auxiliary materials, maintenance and other items required for the material, should develop material consumption quota, infrastructure materials should be developed construction material consumption quota.
(2) The consumption quota shall be provided by the Technical Department, reviewed by the Minister of Supply Department and approved by the competent leaders of the company.
(3) the supply department shall prepare the material reserve plan according to the quota, allocate and distribute, and organize the quota to receive
materials and material write-off work.
(4) When the material is used beyond the consumption quota, the reasons should be analyzed and the material should be issued only after the examination by the Technical Department.
(e) The consumption quota should be comprehensively checked, verified and revised once a year to keep it reasonable and feasible.
Chapter III Contract Management
Article 14 Before signing the contract, the contractors must realize the name of the ordered products, specifications, models, technical requirements, quantity and material, etc., and is responsible for the market survey, comparison, on product price, technical production capacity, business integrity, product quality and other situations for comprehensive analysis and demonstration, put forward preliminary views, and report to the Minister of the Supply Department. Report.
Article 15 According to the preliminary opinion, the contractor is responsible for the drafting of the contract, the Minister of Supply Department and the contractor together with the supplier to negotiate, negotiate and sign the contract to the relevant departments and the company's competent leadership report.
Article XVI of the signed formal contract, retain three copies, the contractor, the Ministry of Supply and the Ministry of Finance were retained.
Article XVII of the contractor is responsible for product delivery, payment, and timely fulfillment of the contract to report to the department head.
Article 18 Any personnel in the process of signing the contract is strictly prohibited fraud, favoritism, accept kickbacks.
Chapter IV Procurement Management
Article 19 Procurement of materials in strict compliance with the plan. Understand and master the use,
performance and characteristics of the purchased materials. In the case of ensuring quality, delivery time and reasonable price, should be near the local organization of goods.
Article 20 The purchasing personnel must be responsible for the quality of the purchased materials.
Article 21 to grasp the market situation, bulk material procurement to implement the price review system to ensure quality and price.
Chapter V Materiel Management
Article 22 Basic Tasks of Materiel Accounting
(1) Reflecting and supervising the implementation of materiel ordering, purchasing plan and purchasing fund plan, correctly calculating the purchasing cost of materiel, ensuring production needs and reducing the cost of materiel purchasing.
(2) Reflect and supervise the material fund dynamics and material storage and utilization, clear the warehouse and check the storage on time, and make the account, material and card consistent.
(3) Participate in the formulation of material reserve quota, and reflect and supervise its implementation, to prevent overstocking, backlog or insufficient reserves, and accelerate the turnover of bonuses.
(d) Correctly reflect the difference between the actual cost of materials and the planned price, and improve the correctness of product costing.
Article 23 of the valuation of supplies, the use of planned prices. The planned unit price will not be changed after the determination.
Article 24 of the principle of the establishment of the planned unit price is: the actual price (invoice price) as the basis and the material should bear a variety of transportation and miscellaneous charges, packaging costs, management fees, taxes, variable prices and other costs are calculated in the cost of goods.
Article 25 of the material procurement funds management.
(1) According to the company's tasks, the technical department issued by the material plan, according to the preparation of each item program plan.
(2) The Supply Department prepares the plan according to the material consumption plan, according to the material category and temporary plan. The plan must have the preparation of the plan description, summary of funds required. Substances (ordering) procurement plan, capital plan approved by the company's competent leadership, the supply department to implement the procurement of financial indicators.
(c) to ensure the normal supply of materials and clear economic responsibility of both supply and demand, should be signed with the ordering unit ordering contract (except for direct procurement of materials from the market).
(4) The Finance Department audits the purchasing vouchers and keeps a good accounting of funds.
1. After receiving the settlement vouchers of collection and payment or the invoice from the supplier, the purchasing staff will strictly examine and check, fill in the warehousing list, and then go to the Finance Department for settlement procedures in time after the approval of the competent leaders of the Supply Department and the domestic company.
2. If the purchasing personnel find that the content of the invoice is not in conformity with the contract or the payment is wrong, etc., they should fill in the letter of reasons for refusal of payment within three days of the commitment period and send it to the Finance Department, which will apply for the refusal of payment procedures to the bank. Procurement personnel should contact the supplier in time to solve the problem.
3, purchased materials acceptance into the warehouse, if found shortages or damage to seriously identify the causes and responsibilities, respectively, to deal with different situations.
Article 26: Management of inventory materials and funds
(1) Setting up and requirements for material accounts:
1. The warehouse is set up with material accounts to reflect and supervise the dynamics of receiving, dispatching and stocking of each kind of materials. The treasurer is responsible for registering the number and amount of receipts and disbursements, and regularly summarize the registration.
2, the Finance Department in accordance with the material categories set up material ledger, reflecting and monitoring the increase, decrease and balance of funds of various types of materials.
3, the material ledger should be checked and verified frequently, any error caused by the price or calculation, the Ministry of Finance is responsible for correcting after verification. Where the number of gains and losses, may not be adjusted within the difference. The treasurer may not adjust the price difference by himself
The treasurer may not adjust the price difference by himself. The Finance Department is responsible for assisting in solving the problems encountered by the treasurer in the work of counting, closing and reporting.
Chapter VI Supplementary Provisions
Article 27 This system shall be interpreted by the Supply Department of the Company.
The above is for reference only!