A complete procurement process includes procurement planning, supplier selection and assessment, contract signing, delivery and acceptance, quality control, financial settlement and so on.
Purchasing plan: the purchaser should make the purchasing plan according to the requisition and the company's production plan and sales plan, and should have a global view.
Supplier selection and assessment: how to select the most appropriate supplier, is one of the most important responsibilities of the procurement department. Generally speaking, the more the number of suppliers, the selection of the most appropriate supplier the greater the opportunity. Therefore, how to expand the source of finding suppliers is quite an important issue for purchasing staff. To find suppliers, you can use the Internet, magazines, and magazines and industry referrals to find.
Contract signing: the buyer and seller through the inquiry, quotation, bargaining, price comparison and other processes, and finally the two sides signed the relevant agreement, the contract is established. The signing of the procurement contract should be based on the requirements of the purchased goods, the supplier's situation, the enterprise's own management requirements, procurement policy and other requirements vary. It is necessary to determine the terms of payment, mode of transportation, after-sales service and so on.
Delivery and acceptance: delivery and acceptance of the most important part of the procurement operation. Purchasers must determine the variety of goods, quantity, quality, delivery date is correct.
Quality inspection: the goods quality inspection is qualified into the warehouse, unqualified, need to arrange for remedies and returns.
Financial settlement: After the goods are warehoused, financial settlement.
Procurement considerations
1, pay attention to the timely release of the inquiry procurement announcement
In the inquiry procurement project to determine, first of all, in the government procurement of the designated media inquiry procurement information bulletin, expand the scope of the inquiry procurement, for all potential suppliers to provide equal competition business opportunities, increase the openness of the inquiry procurement And information release of high transparency, to avoid the limitations and one-sidedness brought about by only the quoter recommended quotations suppliers.
2, pay attention to the legitimacy of the process of determining the deal
Determine the inquiry deal suppliers, in order to avoid supplier quotes leaked, the purchaser should take a mail or hand-delivered way to send the offer documents, do not use the form of fax quotes; Second, we must adhere to the inquiry team members *** with the opening of the offer documents must be in the presence of a notary public, the user's representative, the purchasing center personnel *** with the opening of all the quotes. In the presence of a notary public, user representatives, procurement center personnel *** with the opening of all offer documents.