I. Scope of application
Purchase all raw materials, packaging, welfare supplies, office equipment and other materials needed for the production of the group headquarters and its subsidiaries.
Second, the procurement principles
All materials to be purchased are purchased by all purchasing departments. Whoever uses it is forbidden to buy it.
Third, the material plan declaration procedures
1, declaration procedure diagram
2. Application procedures for special materials such as equipment and infrastructure: After the project is completed according to the procedures specified in the project management, the special materials will be reported according to the signing and approval process, and the results will be transferred to the purchasing department for procurement.
3. Procedures for reporting unexpected materials plan: in addition to reporting according to the above procedures, it must be approved within the scope of authority and then reported to the purchasing department; Emergency production materials can be purchased by leaders first, and then reported to the plan.
4, each unit material declaration plan; Drugs and vaccines, labor insurance, welfare and office supplies, materials needed for normal production, etc. should be classified and declared in the material plan.
5. Each unit shall declare the material purchasing plan according to the production and operation plan, and submit the material demand plan to the warehouse for nuclear inventory and sign it before the 20th of each month. The purchasing plan shall be summarized by the buyer, approved by the purchasing manager, signed by the general manager (or authorized person), and then purchased and implemented.
6. The material declaration plan shall include the material name, specification, model, quantity, estimated unit price, suggested manufacturer, delivery period, special requirements and descriptions, etc. The delivery time limit is generally not less than 7 days (7 working days for general materials procurement), and long-distance and special materials can be postponed as appropriate (and the user department will be notified at the first time). The procurement cycle of materials involving typesetting, printing, packaging and customized molds is generally (65438+).
7. The quality control department shall review, approve and sign the new or changed specifications and layout technical standards of inner packaging and outer packaging, as well as the declaration plan of other large-scale projects (or according to the development process of new products, new manufacturers and new technologies) that need quality inspection by the quality control department.
8. The production of small parts and accessories is generally declared monthly according to normal materials, and can be declared temporarily after special circumstances are approved by the deputy general manager in charge. For the newly established company, the early sales are unstable, and the weekly purchasing plan can be used as the standard for purchasing. For the unsalable inventory of raw materials, packaging and other raw materials caused by market demand or customer changes, the planning department will declare the purchase plan according to the sales plan amount, which will be linked to the assessment of the sales supervisor; If the planning reporting department exceeds the sales reporting, it will be linked to the assessment of the person in charge of the reporting planning department.
9. In addition to reporting the monthly plan to the purchasing department, all units should also report the daily report of material use (the contents of the report should indicate the name, procurement, delivery, consumption and purchasing time) and the daily purchasing list of self-purchased materials (the name, specification, model, quantity, price, settlement method, supplier and quality inspection results should be indicated).
10. The purchasing department has the right to return the material plan that has not been declared according to the declaration procedure or the material plan that should be specially explained but not explained for the purchased goods, and declare it again.
1 1. If the purchased materials are of the same kind or the same supplier as other departments of the group, joint price comparison procurement can be implemented.
Four. Procurement procedure
1, unified shopping information procurement flow chart
2. Establishment of dynamic early warning system: Before 24th of each month, the material engineer shall establish the early warning line of main materials according to the production and operation of the next month and submit it to the purchasing department. For imported materials, the warehouse shall keep at least 65,438+05 days' consumption (special materials or materials with long shopping time shall be determined separately), and other production materials shall keep at least 7 days' consumption; If the inventory is lower than the specified inventory, the storekeeper shall immediately report to the user and the purchasing department, and the user shall enter the plan declaration procedure on the day of receiving the alarm.
3. The plan is made in quadruplicate, one for the reference of the purchasing department, one for the approval of the purchasing plan by the financial department, one for the acceptance of the keeper and one for the use of the production unit.
4. The quality control department or the chief engineer's office should participate in the procurement and related demonstration of materials with strong technology and high technology content. For bulk commodities purchased in cash, the quality inspection department will go to the factory for inspection when necessary.
5. The purchasing department shall conduct inquiry and price comparison procedures for materials with large quantity and amount (more than 5,000 yuan for bulk purchase) and frequently used (such as internal and external packaging materials, raw materials for production, medicines, fillers, coal, etc.) as required. ), the purchasing department should establish a price comparison system to keep abreast of price information.
6. The procurement process should follow the principle of "shopping around" and purchase with the same quality and price and the same price and quality service.
7. All bulk purchases exceeding 5,000 yuan (special circumstances need to be reported to the general manager for approval) shall be subject to contract supply system, and shall be examined and approved according to responsibilities. The supply contract is made in quadruplicate, one for the company, one for the customer, one for the purchasing department and one for the finance department.
8 drugs, vaccines and raw materials for production procurement, by the quality control department according to the actual use to determine the manufacturer or distribution unit, procurement personnel to purchase; When purchasing in large quantities, the quality control department needs to send people to the factory for quality inspection and inspection.
9. When the purchased materials need to be transported, the purchaser shall sign a freight contract. If the freight contract is not signed as required, the parties shall bear the responsibility for the loss of the goods.
10. If the purchased materials are the same or the same supplier as other departments of the group, joint price comparison procurement can be implemented.
Verb (abbreviation for verb) Acceptance and storage procedures
1. If the purchased materials belong to bulk materials after arrival, such as raw and auxiliary materials, cartons, packaging bags, cleaning agents, packing belts, coal, etc. The purchasing personnel shall, together with the warehouse keeper, strictly carry out quality inspection, quantity inspection and warehousing acceptance according to the approved purchasing plan or supply contract.
2. Parts, accessories, office supplies, welfare supplies, etc. General production commonly used, by the keeper according to the approved procurement plan or supply contract for acceptance, for unplanned shopping, the keeper has the right to refuse acceptance.
3. For large and bulky items such as special electrical appliances, large equipment and building materials, after the purchaser arrives at the factory, he/she shall notify the technical professionals such as the storekeeper for handover and acceptance.
4. After drugs, vaccines, food raw materials, packaging and various additives are purchased in the factory, the purchaser shall promptly notify the quality control personnel and the storekeeper to go through the procurement procedures as soon as possible and keep them properly.
5. After the materials pass the inspection, the keeper shall issue a receipt at any time; Goods that have not received the invoice should be recorded first, and the words "invoice has not arrived" should be marked on the receipt.
6. The quality control personnel shall issue a quality inspection report from time to time for the materials that have passed the quality inspection and are put into storage, so that the purchasing personnel can report the tickets in time.
7. For nonconforming products, the quality control department shall inform the purchaser to contact the supplier for return or concession acceptance (the leaders of the quality control department and the user department and the purchaser shall participate in the review to ensure that the product quality will not be affected).
Other matters of intransitive verbs
1. In the process of purchasing, the purchasing personnel are not allowed to invite customers to dinner, ask for kickbacks or accept gifts, otherwise they will be dealt with seriously once they are found out.
3. The purchasing department of major raw material suppliers should establish customer files, explore various supply channels and truly shop around.
4. Establish a scientific price comparison system, and truly realize the price comparison system in which homogeneity compares price and the same price compares quality. All procurement contracts must include anti-commercial bribery clauses, and suppliers will be fined 20 times for bribery.
5. The quantity of bulk materials supplied by each unit and the same supplier at the same time shall not exceed 40%-50% of the total consumption of the company (except for research and development of designated varieties), so as to prevent suppliers from manipulating prices.
6. The purchaser is responsible for returning or exchanging the purchased inferior and unqualified products.
7. In the process of purchasing, if the goods are lost or in short supply due to the buyer's irresponsibility, the buyer shall bear the losses.
Seven. The right to interpret these provisions belongs to the Group Operation Management Department.
Eight, the provisions shall be implemented as of the date of issuance.