A hospital bidding process
1, the preparation of tender documents and bids;
2, the development of bid evaluation, bidding methods;
3, issued a tender notice or invitation to tender, or to ask the relevant higher authorities to recommend, designate the bidding unit;
4, review of bidding unit qualifications;
5, to the qualified bidding unit Distribute bidding documents and their necessary attachments;
6. Organize bidding units to visit the site and preside over the Q&A session of the bidding documents;
7. Accept the bids according to the agreed time, place and manner;
8. Preside over the opening of the bids and examine the bids and their bonds;
9. Organize the activities of evaluating and deciding the bids;
10. Issue the notice of successful and unsuccessful bids, and communicate with the successful units to the bidder;
11. Notification and negotiation with the winning bidder to finalize the contract.
Second, the hospital tender notes
1. Clear scope and content of procurement, to be described in the tender documents complete. This is the basis for verification of bids and unified bid evaluation. If there are more shopping content, it is best to make it clear in the bidding documents: a separate offer, not included in the total bid price.
2. For clarification of the bidding documents, it is necessary to allow bidders to submit in writing, the procuring organization in consultation with the end user, to answer in writing. Avoid verbal questions and answers and clarifications. This is an important way to avoid future disputes.
3. If the bid opening location changes, and the location of the sale of tenders does not coincide with, for example, outside the rental of the bid opening conference room, must be used in a written notice, and require the bidder to reply to the receipt of the preferred method of fax. For out-of-town bidders, considering that they may not be familiar with the geographical location, it should be made clear, preferably with a sketch map. If there are one-way streets and other transportation restrictions, should also be explained.
4. Not only are the evaluators and all staff required to keep the details of the bid evaluation process confidential, but other leaders and staff of the procuring agency, and ultimately the appropriate leaders of the procuring unit, need to be reminded of the need for confidentiality. Leakage of confidentiality, irresponsible part of the leakage of relevant information or let the bidder hearsay to get the gossip, easy to cause unnecessary disputes and complaints.
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