The main content of the government procurement bidding procedures:
1. Signing of the agreement:
According to the relevant division of the Beijing Municipal Finance Bureau of the approval of the project approval letter, the project unit (the purchaser) and the bidding company to sign the bidding agency agreement.
2. Submission of Requirements:
The project unit (purchaser) submits the bidding requirements to the bidding company.
Goods tenders are generally required to provide the name of the goods tendered, the number of goods, delivery date, the use of goods, technical specifications and parameters required, supply program, training, acceptance criteria and methods, quality assurance and after-sales service requirements, etc.: engineering tenders are generally required to provide the design drawings or detailed project practice instructions.
3. Demand demonstration:
Goods bidding: the bidding company will be based on the specific circumstances of the project to consult with relevant experts or convene a technical demand demonstration meeting of the technical requirements of the project unit (the buyer) to put forward modifications.
Engineering bidding will hold a design meeting to clarify the scope of bidding and bidding requirements, as well as the qualifications of the bidders, the duration of the project, material and equipment requirements, standards and so on.
The above argument also includes bid evaluation methods, bidding method is appropriate. Whether there is a need to change the bidding method.
4 Preparation of tender documents:
After the completion and finalization of the demand demonstration, the bidding company is responsible for the preparation of all tender documents.
5. Publishing the bidding notice:
The bidding company publishes the bidding notice in the designated media. Not less than 20 days from the date of announcement to the date of bid opening.
6. Issuance of Bidding Documents:
Bidders will be qualified to bid by purchasing the bidding documents from the bidding company within the time required in the bidding announcement.
7. Question and Answer:
Bidders can ask questions to the bidding company if they have questions about the bidding documents after obtaining the bidding documents, and the bidding company, the project unit (purchaser) can also arrange for on-site inspections by the bidders as needed. Preparation of Q&A documents, written Q&A.
8. Preparation for the opening of bids:
One week before the opening of bids, the bidding company to prepare an alternative list of experts to evaluate bids, the development of bid evaluation rules.
1-2 days before the opening of bids, the bidding company and the project unit (purchaser) together to the Government Procurement Office to extract the bid evaluation experts.
9. Bidding and opening of bids:
The bidding company accepts bids at the specified time and place, and opens the bids on the spot, publicly sings the bids, records them, and asks the relevant persons to sign them. The project unit (purchaser) or its higher authority government procurement monitoring department should be sent to monitor the bid. If the project of more than 20 million yuan, a single unit of more than 1 million yuan of medical equipment procurement or key government projects must ask the notary public to supervise the bidding.
According to the Beijing Finance Procurement [2007] No. 173 document stipulates that if the following circumstances should be abolished and re-organize the bidding.
(1) a project or a sub-package of less than three bidders
(2) or all the bidders to participate in a project or a sub-package of the bidding price exceeds the budget
(3) or violations of law and regulations affecting the fairness of the procurement. If there is a need to change the procurement method, it should be reported to the Office of Government Procurement for approval before the start of the procurement activities.
10. Organization of bid evaluation:
The bidding company organizes the bid evaluation committee to evaluate the bids in accordance with the ready-made bid evaluation rules, and issues a comprehensive bid evaluation opinion. Recommend the successful bidder and alternative bidder.
11. Confirmation of Bid Evaluation Results:
The bidding company will report the results of bid evaluation to the project unit (purchaser) within 5 working days after the completion of bid evaluation.
If the project unit (purchaser) has no objection to the bid evaluation results, it shall issue a letter of confirmation of the bid evaluation results and send it to the bidding company according to the bid evaluation results of the bid evaluation committee within 5 working days.
12. Publication of the winning results:
The bidding company will publicize the winning results (the winning bidder, the winning amount, the list of the bid evaluation committee, etc.) on the Internet, and the publicity period will be 7 working days.
13. Issuance of notice of award:
If there is no question during the period of publicity, the bidding company will issue a notice of award to the successful bidder at the end of the period of publicity, and issue a notice of unsuccessful bid to the unsuccessful bidder.
14. The bidding company will send the "Beijing Municipal Government Procurement Project Entrusting Agent Agreement", "Procurement Result Report", "Written Confirmation Letter from the Purchaser", "Notification of Winning Bid", and "Announcement Information" to the Beijing Municipal Government Procurement Office for record.
15. Signing the contract:
The project unit (purchaser) and the winning bidder sign the winning economic contract and send two copies to the bidding company.
16. Contract filing:
The bidding company will report a copy of the contract to the Government Procurement Office for the record.
17. End of the project: the bidding company will file the original project-related documents and send a copy to the project unit (purchaser) for filing.
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