How to prepare a good bid
The bidding work is a comprehensive work, covering a wide range of areas and containing many and complex contents, and the bidding time is often relatively short. Bidding documents, drawings The information is not very complete, which brings great difficulties to the labeling work. However, with the improvement of the construction market and the implementation of the Bidding and Bidding Law, the bidding work will become more and more standardized and institutionalized, which will inevitably help the smooth development of our bidding work. As far as this is concerned, in order to prepare technical tender documents on time and according to the quality under the condition of short time and limited conditions, while investing sufficient manpower and material resources, the following working procedures must be followed according to the characteristics of the bidding work:
1. Read the bidding documents in detail
The bidding documents mainly include the bidding invitation, bidding instructions (including information sheet, modification table and attachments (project description and main project quantity)), general terms of the contract and Special terms (applicable to this project), technical specifications, drawings, tender requirements and formats, reference materials, etc.
The bidding documents are the basis for bid compilation. Each staff member participating in the bid compilation must read the bidding documents and relevant bidding materials in detail, fully understand the content and requirements of the bidding documents, and understand the location, scale, and structure of the project. The form and characteristics, construction environmental conditions, and key points and difficulties of construction, carefully understand the spirit of the owner and the design intention of the designer, so that the bidding documents and the requirements of the owner and designer can be fully and uncompromisingly responded to during the bidding process.
The bidding documents should be read comprehensively and in detail, and existing questions, key points and difficulties, as well as issues that need further implementation and clarification, should be recorded.
2. Inspecting the site and participating in the pre-bid meeting
After a certain period of time after the bidding documents are released, the owner will generally organize the bidders to conduct an inspection of the site and its surrounding environment in order to use The bidder is responsible for ascertaining or verifying all information necessary for the preparation of bid documents.
Inspecting the site and fully understanding the location of the project and the surrounding environmental conditions are important steps in compiling the bid document. The conditions that need to be understood and mastered by inspecting the site include: topography and landform characteristics of the construction location, rivers and hydrology, climate conditions, water and electricity consumption, access roads, transportation conditions, health and medical services, communications, floor materials and other construction Materials, local customs, sentiments, socio-economic conditions and environment, etc.
Summarize and summarize the questions that arise during the process of reading the bidding documents and inspecting the site, and the issues that require clarification and clarification from the owner or design unit, etc., and submit them to the owner in writing within the specified time for seeking Clarifications and responses from owners for better preparation of bids.
Participate in the pre-bid meeting hosted by the owner. The purpose of the pre-bid meeting (i.e. pre-bid meeting) is to clarify and answer any questions that the bidder may have after reading the bidding documents and during the on-site inspection. At the pre-bid meeting, the owner will make some additional explanations, correct errors or have further specific requirements for the bidding documents, and will work with the design unit or relevant units to make preliminary replies to the questions raised by the bidding units. . After the meeting, the owner will review the contents of the pre-bid meeting and send them to each bidder in the form of an addendum and a Q&A letter. Addendums, Q&A letters and other formal and valid letters are all components of the bidding documents and have the same status as other contents of the bidding documents. Their contents and requirements must be fully and effectively implemented into the bid preparation process.
3. Convene a construction organization design plan meeting
A practical, reasonable and feasible construction organization design plan is the basis for high-quality bidding documents and reasonable quotations. It often reflects the overall strength and strength of our company. The level of construction directly affects the quality of the bid and plays a key role in whether the bid is won and should be given sufficient attention.
The construction organization design plan meeting should be chaired by the director of the Engineering Technology Department or the company's deputy chief engineer or above. The engineering technology department, development and operation center bidders and relevant personnel must participate.
At the meeting, the person in charge of the construction team should first introduce the project overview, the requirements of the bidding documents, on-site surveys and pre-bid meetings, and then propose a preliminary construction organization design plan and point out its key points, difficulties and needs. Discuss the plans that are determined or need further optimization for participants to discuss, compare, analyze, and study, and finally form a unified and most reasonable construction organization design plan. The plan should be reasonable and optimized, fully respond to the requirements of the bidding documents and closely follow the intentions of the designer or owner.
After the plan is determined, every bidder must clearly understand it and implement it throughout the entire bidding process.
Calculate the amount of temporary facilities based on the construction organization design plan, including the materials, usage, usage time and turnover times of the temporary projects, and provide it to the development and operation center for budgeting after review by the person in charge of the construction team or the minister. For quotation.
The quantity of temporary facilities should fully comply with the requirements of the construction organization plan, and be accurate, detailed, and without missing items, so as to accurately prepare the project budget and provide a reference basis for later cost analysis, cost reduction, etc. It often plays an important role in determining the final bid price and whether the bid is competitive.
4. Preparation of bid documents
1. Determination of the catalog of the bid documents
Before starting to prepare the bid documents, the determination of the catalog is also an important step. Generally speaking, the owner has certain requirements for the content and format of the bidding documents in the bidding documents. Before determining the catalog, the relevant content in the bidding documents should be read in detail and repeatedly in order to compile a comprehensive catalog that fully responds to the requirements of the bidding document. Come.
If there are no clear requirements in the bidding documents, the contents of the bidding documents will be determined based on the past requirements and habits of projects of the same type or in the same region and owners.
2. Division of work
After the tender catalog comes out, the content required to be prepared will be divided into divisions. Each person will be responsible for the corresponding content, and the time for completion will be specified, usually 2 days in advance. It takes 3 days to complete for summary, review and review. The construction organization design part of the bid contains a lot of content and is complicated, including text descriptions, construction plans, site layout plans, various forms and network plans, etc. It generally has the following parts:
(1) Preparation basis and principles, project overview, and overall construction description;
(2) Site layout and temporary projects, construction plan drawings, land use and power demand plan;
(3) ) Schedule and network plan, material supply and labor use plan;
(4) Configuration of mechanical equipment and measuring and testing instruments;
(5) Construction methods and construction of major engineering projects Technology;
(6) Quality and safety system, civilized construction and construction period guarantee;
(7) Construction process diagram and various forms.
Tendering is a systematic project that requires not only division of labor, but also cooperation, coordination and cooperation in order to make a good tender document.
From the perspective of the content and workload of the tender document, it is more appropriate to arrange 3 to 4 people to make a tender document: one person is responsible for (1), (3), (4); one person is responsible for (2) ) and calculation of temporary engineering quantities; one person is responsible for (5); one person is responsible for (6) and (7). In addition, it is best to have one person responsible for the overall coordination and bid review.
3. Bidding process
Each project bidding has its designated project scope and content, as well as its specific technical specifications, process requirements, material supply methods and quality and acceptance standards, etc., all of which are required to be implemented in every content of the bidding document.
During the bid compilation process, all those participating in the bid compilation should have a serious and responsible attitude and should not be careless. Everyone should be familiar with the bidding documents and clearly understand the determined construction organization design plan. No matter which part is responsible for it, they should only work around the established plan and the requirements of the bidding documents. The bidding of each engineering project has its designated project scope and content, as well as its specific technical specifications, process requirements, material supply methods, quality and acceptance standards, etc., all of which are required to be implemented in every content of the bidding document. , there must be no deviation or violation, otherwise it will not respond to the requirements of the owner and the bidding documents, which will directly affect the quality of the bid document and even cause serious consequences of invalidating the bid.
During the bid compilation process, each bidder should communicate and communicate together frequently so that the content compiled by each person is generally consistent and avoids inconsistencies or even contradictions. Phenomenon. If you encounter any questions or difficulties, communicate with the coordinator (person in charge) in a timely manner. The coordinator will discuss and discuss with each bidder, or report it to the superior. After research and determination, the coordinator will notify each bidder to achieve unification of the bid documents. sex and consistency.
4. Review of tender documents
After the tender documents are compiled, review of the tender documents is also essential.
The main contents of the review include the following aspects:
Whether the construction period is reasonable and whether it can meet the requirements of the bidding documents;
whether the mechanical equipment is complete and whether the configuration is reasonable;
< p>Whether the organizational structure and professional technical forces can meet the construction needs;Whether the construction organization design is reasonable and feasible;
Whether the project quality assurance measures are reliable.
Generally speaking, the time for compiling bids is relatively short and the content is relatively large. It is inevitable that there will be mistakes of one kind or another during the bid compilation process, especially since it is impossible for everyone participating in the compilation process to make the same mistakes. All bidders will read and understand the bidding documents comprehensively and in detail. Therefore, the unity and consistency of the bidding documents, and the responsiveness and compliance with the bidding documents should be the main tasks and contents of the bidding document review, such as the bidding documents and the bidding documents. Whether there are any major deviations or reservations from the terms and provisions in the project, especially whether there are any major changes to the bidding scope of the project, project quality standards or project implementation, or whether there are substantial deviations from the construction schedule, or whether there are any substantial deviations from the owner's rights or provisions stipulated in the contract. Whether there are substantial restrictions on the bidder's responsibilities and obligations, etc.
The review of bids shall be the responsibility of the company's deputy chief engineer, director of the engineering and technology department or coordinator (person in charge). The reviewer should have a deep understanding of the bidding procedures, and should read the bidding documents, drawings, technical specifications, etc. of the project in detail, and be familiar with them, so that they can review the bids well.
5. Modification of tender documents
Generally speaking, the review of tender documents cannot be very careful. The reviewer will only point out the corresponding shortcomings, defects or errors, and will not specify how to supplement or correct them. Improve or modify. After the bid document is reviewed, the bid preparation coordinator (person in charge) shall determine the principles, methods and specific requirements for the modification of the bid document based on the results and opinions of the review and the actual situation of the bid, and notify each bid preparer in detail. The bid compiler will revise the bid document in a timely manner as required to form a first draft of the bid document, and the overall coordinator will review the modifications and finalize the bid document.
6. Printout of the tender document
The printout of the tender document is an important part of the later work of the tender document, because the output of the tender document is a heavy workload and the quality of the output directly affects the quality of the tender document. The look and feel and overall quality of the tender document.
The bid document must be filled out in accordance with the format and content specified in the bidding document. The layout must be clean, unified, reasonable, neat and beautiful. Unless otherwise required by the owner, the layout of the bid document must have unified requirements, including the title. , fonts, spacing, margins, footers, headers, and drawing lines, fonts, borders, etc., should all have specific and unified standards to ensure that the overall bid is neat, beautiful, and pleasing to the eye.
5. Summary and arrangement of bidding materials
After bidding, the bidding materials should be summarized in a timely manner, and everyone's content should be collected and put together, and the project should be marked. The main structural form, characteristics and main construction plans, etc., for the convenience of finding information in the future.
A dedicated person should be designated to be responsible for this work, and it should be stored in categories. When necessary, it should be kept on CD so that it can be easily carried when going out to bid.
Do a good job in keeping the bidding information confidential. Bidding is a very competitive job. During the bidding process, every other bidder is our competitor, that is, our enemy. It can be said that bidding is a life-and-death war. Bidding materials are like information, so confidentiality is particularly important.
While keeping confidentiality, find ways to collect bidding information from other bidding units, analyze and study the opponent's strength, characteristics and past bidding situations, and make reasonable and scientific decisions, so that you can finally win the bidding by surprise. Defeat many opponents and achieve final victory.
VI. Conclusion
Tendering is a highly comprehensive task, which must be equipped with sufficient and sophisticated personnel and equipment, and fully mobilize the enthusiasm and responsibility of the bidders. Only by improving the skills and comprehensive quality of personnel in all aspects, cultivating a hard-working spirit, and doing a good job in management can we complete the bidding work well.