Equipment file is the identification and evaluation of the technical status of the (instrument) scientific information, is to ensure that the (instrument) equipment for the normal operation of the equipment and in good condition is an important basis. Should be filed and preserved random technical documents and direct reception, use, maintenance and improvement of the work of the formation of a variety of documentary materials.
I. Equipment file filing range
Receiving the archives of the University of more than five thousand dollars of various types of equipment
1. Application for the order of documents, contracts, order form (card)
2. Randomly all the technical documents (packing certificate, certificate of conformity, the use of operation and maintenance manuals, structural drawings and wiring diagrams, specifications for spare parts, acceptance lists, etc.).
3. Installation and commissioning records and acceptance report.
4. In the course of use, regular maintenance records and records of replacement parts, major failures and processing records.
5. Equipment transfer agreement, scrapping of the technical appraisal materials, reports and documents approved by the competent authorities.
Two, equipment file collection and organization, classification, volume
1. Collection: the offices used by the university purchased more than five thousand yuan of equipment and instruments of the random full set of information, the person in charge of the unpacking of the collection is complete, and timely transfer to the archives, unified accumulation and centralized storage.
2. Classification, organizing, organizing volumes: by name, organizing volumes, a group of organic links in the content of the material combined into a custodial unit. Volume of documents arranged in accordance with the natural formation of equipment and materials arranged.
3. Cataloging, volume: a custodial unit of a running number, a piece of a piece number, and then prepare a volume of directories, docket and volume, volume filing filing number in accordance with the categories of running number.
Third, the use of equipment files
1. Preparation of classified file directory search tool.
2. All the need to use (loan) must fulfill the registration procedures.
Four, the destruction of equipment files
There is no preservation value of the equipment files, listed in the destruction of the inventory, approved by the competent leadership, by the destruction of the destruction of the person, the supervisor of the destruction of the person, and sign the cancellation.
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