The company's archives work to implement unified leadership, hierarchical management; in accordance with the "who is in charge, who is responsible for", "who formed, who organizes the" principle of archives management work. Any individual shall not take the company's files for himself or refuse to file. File collection work in the whole file management in a special position, through the collection of files of the company's various departments and activities in the work and the formation of a variety of categories and carriers of the files to the archives department focused on the archives department is responsible for the unified management. Responsible for the department should be archived documents and materials collection, organization, to ensure true and accurate, complete and complete, systematic and standardized; and according to the provisions of the archives to the unit archives transfer. Scientific management and effective use of archival information resources for the unit provides a material basis.
Two, scientific volume, good finishing
The company should be unified management of all types of files, the implementation of departmental organization (volume), and the establishment of the full volume. Documents and materials should be filed on time, major construction projects, major investment and financing projects, important research projects and other file management work should be carried out in parallel with the project. Party work, administration, business management, production technology management, finance (non-accounting), audit, personnel and labor management in the management of the formation of documents and materials should be processed in the first quarter of the following year after the completion of the first quarter of the archives, the second quarter of the archives. To "file" as a unit of organization, according to the formation of documents and materials in the formation and processing of interconnectedness, the scientific grouping of volumes, through the company and departmental archives of the whole file is divided into archival entities for classification, numbering and scheduling. Through the file sorting to achieve the orderly management of archival materials.
Three, regular inspection, good custody
Regular inspection of the archives, found that the archives damaged or handwriting changes, timely repair and copying, to ensure the safety and integrity of the archives, and regularly carry out archive data management and library facilities inspection, to ensure that the collection of archives of the safe custody of the archives and the facilities and equipment in good working order; archives should be kept in the store room clean, neat and clean, and has a fireproof, anti-theft, moisture-proof, light-proof, rodent-proof, insect-proof, light-proof
Archives storage room should be kept clean and tidy, and have fire, theft, moisture, light, rodent, insect, dust, pollution ("eight-proof") and other protective functions.
Archive storage room should be equipped with "eight", air purification, automatic fire alarm, automatic fire extinguishing, temperature and humidity control, video monitoring and other facilities and equipment, and the operation of the regular inspection, records, and timely elimination of hidden dangers. Through strict file management and the adoption of relevant protection technology to protect the integrity and security of the archives to prevent or reduce the damage to the archives to extend the life of the archives to maintain the unit's own secrets, to ensure the unit's information security.
Four, improve the management awareness and professional quality of the archives
Practitioners with a high quality of management is conducive to the effective implementation of archive security management. From the level of managers, it can be said that the managers of the archives management awareness and attitude of the archives management work has a great impact: Ideology, business managers should attach great importance to the management of the archives, recognizing that archives management is an important component of enterprise management work, standardized archives management can improve the economic efficiency of the enterprise; action, from the human, financial and material resources to give comprehensive support to the management of the archives, to create favorable conditions for the work of the management personnel, to create favorable conditions for the work of the archives. To create favorable conditions for the work of file managers;
At the same time, business managers should file management work in the enterprise agenda, the development of file management systems and management processes suitable for the enterprise, and the establishment of the corresponding file management team, the reasonable allocation of responsibilities, so as to standardize the management of its archives security.