Document file transfer process
Document file is the organs, organizations, enterprises and institutions in the administrative and management of business activities generated by the conversion of general instruments from that part of the file of the customary title. Including orders, instructions, decisions, bulletins, instructions, reports, approvals, notices, letters, briefings, minutes, plans and summaries. Below I have organized the details of the document file transfer process for you, I hope it will help you!
Document file transfer process 1
First, to distinguish between archived and non-archived files
The scope of archiving and non-archiving is clearly defined, in the daily archive management work, to non-archived, only remain in the body of the group for work reference files and should be archived files to distinguish between the archived files should be handed over to the higher archives department. To the higher archives.
Second, to prepare the transfer of the catalog
The so-called preparation of the transfer of the catalog, that is, the archived documents catalog or file directory printed or copied into three copies, respectively, to the transfer of the department, the receiving department a copy of the other to be retained in the archive box. In the transfer of directories, should also be attached to the "transfer of the docket", including: the total number of boxes, the transfer of people, receivers, handover time and other items. These catalogs, docket can be filled out using the spreadsheet template and print, in order to manage more efficient, it is recommended that the use of archive management software for the management of files, such as the author has been using the universal archive software developed by the Studio Mouyi, print catalogs, docket is very convenient.
Third, check the archived files
In the transfer of files, archives management should be a strict inspection of the file, on the one hand, to check the quality of the file to see whether it is in line with the principle of filing documents, requirements, whether or not to reflect the characteristics of the documents in the volume, whether or not the box of documents is damaged, whether or not the binding is neat and so on. On the other hand, but also check the number of documents in the file, and the transfer of the number of directories listed in whether or not to coincide with the number of documents in the box or the number of pages of documents in the volume and the cover of the case file filled in the 'number of consistent.
Fourth, the transfer of formalities.
Archived documents file inspection is completed, the file to meet the requirements of the specific transfer procedures can be handled. Specific handover, the handover of the two sides to take a handover directory, after checking, both sides should be handed over to the three directories and handover of the docket on the signature.
In order to avoid rework, waste of time and increase the workload, improve the efficiency of the management of the file, in the increasing popularity of computers today, it is recommended that the conditions of the unit would be best to use the archives software management files, so that the number of files in the daily work of the number of documents can be checked at any time, there is a problem in time to detect and correct. The better this step is done, the less probability of rework in the transfer of inspection, the higher the efficiency of the work. As for the choice of what kind of file software, in addition to my text mentioned the universal file, there are many excellent file software can be selected, in the choice of attention to the software features and their own file management business the more match the better.
File transfer process 2
File is the direct formation of historical records. "Direct formation" shows that the archives inherited the original nature of the document, "historical record" shows that the archives in the inheritance of the original nature of the document at the same time, but also inherited the document's recordability, is to reproduce the true face of the history of the original documents. The following is the process of archive migration that I have organized for you, and I hope it will be helpful to you!
File migration process
1, to the receiving place of talent service center to open the "personnel relations and file acceptance letter", and stamped with the official seal;
2, to transfer out of the talent service center of the Office of Comprehensive Affairs, with the "Letter of Acceptance" to fill out two copies of the "commercial transfer of personnel information registration form";
3, To transfer out of the Talent Service Center Personnel Records Office, with the "Letter of Acceptance" access to personnel relations computer data, confirmed in the case of the payment of personnel agency fees owed to 20 yuan / month cumulative; paid in two copies of the "Registration Form" in the competent department's opinion column stamp;
4, Personnel Records Office will then transfer your file bag to the Office of Comprehensive Services;
5, to the The original employment unit, in the two "registration form" transferred out of the unit's opinion column stamp; (the step may be able to dispense with);
6, with the "Letter of Acceptance" and the two "registration form" to the Office of Comprehensive Services to issue a letter of introduction; at this time, the staff will ask you to bring their own or by mail, if you bring your own, it will be the bag of files along with the introduction of the letter sealed, and in the seal at the seal of the dozen stamps, the office at the same time Retain a copy of the Registration Form, the other one by you to take away;
7, to the current employment unit in the Registration Form on the transfer of the department's opinion column stamp; (the step may be able to dispense with)
8, will be sealed file bag properly transferred to the acceptance of the Talent Service Center, and the transfer of the form of the competent authorities in the transfer of the column of the official seal;
9, complete.
File role:
1, enterprises and institutions to recruit employees, national civil servants 'selection, etc. to review the file, and its records of relevant information as an important evidence of selection.
2, for social insurance, title evaluation, issued a variety of related certificates, etc. also need your personnel file.
3, the main function of the personnel file: for the transfer of work need files; to participate in the civil service recruitment exams, the need for files to determine the identity; for personal retirement procedures, to check the file records; professional title promotion reference basis; go abroad when the political review and notarization, the need to consult the personal file.
From New Year's Day 2016, the whole country will abolish the file management fee, the financial allocation to solve the problem of file management.
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