In the case of short time, limited conditions on time, according to the quality of the preparation of technical bids, in the investment of sufficient manpower, material resources at the same time, according to the characteristics of the bidding work, we must follow the following procedures:
A detailed reading of the bidding documents
The bidding documents, including the invitation to tender, the bidding instructions [including the information sheet and the modification of the table and the annexes (engineering description and) Quantity of Major Works)], General and Special Terms and Conditions of Contract (applicable to this project), technical specifications, drawings, tender requirements and format, and reference materials.
The bidding documents are the basis for the preparation of bids, each staff member participating in the preparation of bids must read the bidding documents and related bidding information in detail, fully understand the contents and requirements of the bidding documents, understand the location of the project, the scale, structural form and characteristics, the environmental conditions of the construction as well as the construction of the key points and difficulties, and carefully comprehend the spirit of the owner and the designers design intent, in order to prepare the bidding process completely, Respond to the requirements of the bidding documents and the owner and the designer without compromise.
The bidding documents should be read comprehensively and in detail, and record the existence of questions, key points and difficulties, as well as the need for further implementation and clarification of the issue.
Two, visit the site and participate in the pre-bid meeting
Owner in the sale of tender documents after a certain period of time, will generally organize the bidders on the site and its surroundings for an inspection, in order to enable the bidders to ascertain or verify by themselves all the information necessary for the preparation of tender documents.
Examination of the site, fully grasp the location of the project and the surrounding environmental conditions is an important part of the preparation of a good bid. By inspecting the site must understand, grasp the situation include: the construction location of the topography, geomorphological features, rivers and hydrology, climatic conditions, water, electricity, access roads, transportation conditions, health services, communications, ground and other construction materials, local folkways, folk, socio-economic conditions and the environment, and so on.
Summarize and summarize the questions and problems in the process of reading the bidding documents and inspecting the site, as well as the problems that need to be clarified and clarified by the owner or the design unit, and submit them to the owner in writing in accordance with the specified time to seek clarification and reply from the owner in order to prepare the bid in a better way.
Participate in the pre-bid meeting held under the auspices of the owner. The purpose of the pre-bid conference (i.e., the pre-bid conference) is to clarify and answer questions about any aspect of the project that the bidders may have raised after reading the bidding documents and during the site visit. Owner in the pre-bid meeting will make some additional explanation of the bidding documents, error correction or bidding documents have further, specific requirements, and will be with the design unit or the unit concerned to the bidding unit to make a preliminary response to the questions raised by the problem. After the meeting, the owner will send the contents of the pre-bid meeting to the bidding units in the form of addenda and question and answer letters. Addendum, Q&A and other formal valid letters, are an integral part of the bidding documents, and the other contents of the bidding documents have the same status, its content, the requirements must be completely and practically implement the process of preparation of the bid.
Three, the construction organization design will be held
Practical, reasonable and feasible construction organization design is the basis of the bid quality and reasonable price, it often reflects the overall strength of our company and construction level, directly affecting the quality of the tender, whether the bid plays a key role, should be given sufficient attention.
Construction organization design program should be presided over by the Minister of Engineering and Technology or the company's deputy chief engineer or more, the Ministry of Engineering and Technology, development and operation of the center coordinates and related personnel must participate.
At the meeting, the person in charge of the construction group should first introduce the project overview, the requirements of the bidding documents, site investigation and pre-bid meeting, and then put forward the preliminary construction organization design scheme, and point out its key points, difficulties, and the need to discuss and determine or the need to further optimize the program, for the participants to discuss, compare, analyze, study, and finally form a unified, the most reasonable construction organization design scheme. The program should be reasonable, optimized, and fully responsive to the requirements of the bidding documents and closely follow the intention of the designer or owner.
After the program is determined, we should let each bidder clearly understand, and implement to the whole bidding process.
According to the construction organization design plan to calculate the amount of temporary facilities, including temporary works, materials, dosage, use of time and turnover times, etc., by the construction group in charge of or minister of the review and provide to the development of the center to do the budget offer.
The amount of temporary facilities should be in full compliance with the requirements of the construction organization plan, and accurate, detailed, no omission, in order to facilitate accurate project budget and provide reference for the later cost analysis, noise reduction, etc., which often plays an important role in the final bidding price determination and whether the offer is competitive.
Four, the preparation of bids
1, the bid directory determination
Before the start of the preparation of bids, the determination of the directory is also an important part. Generally speaking, the owner in the bidding documents on the content and format of the bidding documents have certain requirements, to determine the directory, should be detailed, repeatedly read the bidding documents in the relevant content, in order to compile a comprehensive, fully responsive to the requirements of the bid to the directory.
If the bidding documents do not have a clear requirement, according to the past of the same type of project or the same area, the same owner of the past requirements and habits to determine the catalog of tender documents.
2, division of labor
Tender directory out, the content of the requirements of the preparation into the division of labor, each person is responsible for the corresponding content, and the completion of the time, generally 2 to 3 days in advance in order to summarize the completion of the review and review. Bid construction organization design part of the content is more and complicated, both text description, construction program map, site layout, and a variety of forms and network plans, etc., generally specific sections set in strict accordance with the bidding documents, "Comprehensive Score Sheet" for the adoption of points!
The bidding work is a systematic project, both the division of labor, but also cooperation, coordination and cooperation, in order to make a good bid.
From the content of the tender and workload, it is appropriate to do a tender to arrange 3 to 4 people more appropriate: a person responsible for (1), (3), (4); a person responsible for (2) and the calculation of the amount of temporary works; a person is responsible for (5); a person is responsible for (6), (7). In addition, it is desirable to have one person responsible for the overall coordination of the work and the review of bids.
3, the process of compiling bids
Each project bidding has its designated scope and content of the project, its specific technical specifications, process requirements, material supply methods and quality and acceptance standards, etc., all of which are required to be implemented into the bidding documents in each content.
The process of compiling the tender, the personnel who participate in the compilation of the tender should be in a serious and responsible attitude, can not be sloppy to cope with the matter. Everyone should be familiar with the bidding documents, a clear understanding of the identified construction organization design program, regardless of which part of the content is responsible for, should be solely around the established program, the requirements of the bidding documents to do. Each project bidding has its designated scope and content of the project, there are specific technical specifications, process requirements, material supply and quality and acceptance standards, all of which are required to be implemented into each of the contents of the bidding documents, there shall be no deviation and violation of the phenomenon, otherwise it is not responsive to the owner and the bidding documents, which will have a direct impact on the quality of the bid, and even lead to the abolition of the bid. Serious consequences.
Bidding process, each bidding staff should be together often communicate, exchange, in order to make the preparation of each part of the contents of the overall consistency, to avoid inconsistency or even contradictory phenomenon. If you encounter any questions or difficulties, timely communication with the coordinator (person in charge), the coordinator and each bidder together to discuss, discuss, or reflect upward, after the study to determine the notification of each bidder, in order to seek unity and consistency of the bid.
4, the review of the tender
The tender is completed after the summary, the review of the tender is also essential. Review of the contents of the following aspects:
(1) whether the construction period is reasonable, can meet the requirements of the bidding documents;
(2) whether the mechanical equipment is complete, whether the configuration is reasonable;
(3) organization and professional and technical strength to meet the needs of the construction;
(4) whether the construction organization design is reasonable and feasible;
(5) whether the project quality assurance measures are reliable.
Generally speaking, the preparation of the bid is relatively short, and the content is more, in the process of preparation of the bid there will be this or that error is inevitable, in particular, it is not possible to participate in the preparation of the bid of each personnel are comprehensive, detailed reading and understanding of the bidding documents, and therefore, the unity and consistency of the bid, the bidding documents responsive and compliant with the bidding documents for the review of the main task and content, the bidding. For example, the tender and the bidding documents in the terms and provisions of whether there is a significant deviation or reservation, especially in the scope of the tender for the project, the project quality standards or the implementation of the project whether there is a significant change, or whether there is a substantial deviation from the schedule, or to the contract stipulates that the owner's rights or the bidder's responsibility and liability whether there is a substantial limitation, etc..
The review of bids shall be the responsibility of the Deputy Chief Engineer of the Company, the Head of the Engineering and Technology Department or the coordinator (person in charge). The reviewer should have a deeper understanding of the bidding procedures, and should be the project's bidding documents, drawings, technical specifications and other detailed reading, familiar with the understanding, so as to review the tender.
5, tender modification
Tender review is generally not very careful, the reviewer will only point out the corresponding deficiencies, defects or errors, will not specify how to supplement, improve or modify. After the review of the tender, the coordinator (person in charge) of the tender preparation shall, based on the results and comments of the review, determine the principles, methods and specific requirements for the modification of the tender in the light of the actual situation of the tender, and notify each tender preparer in detail. The bid compilation personnel shall modify the bid in time according to the requirements to form the first draft of the bid, and the overall coordinator shall review the modifications and finalize the bid.
6, the tender of the printout
The tender of the printout is the tender of an important part of the later work, because the tender of the output of the workload, the quality of the output directly affects the tender of the effect of the view of the tender and the overall quality of the tender.
Tenders must be in accordance with the bidding documents, the format, content, to achieve a clean layout, layout uniformity and reasonable, neat and beautiful, in addition to the owner's other requirements, the layout of the tender should have uniform requirements, including title, font, spacing, margins, footer header and drawing lines, font, border, etc., should be specific and uniform standards to ensure that the overall tender neat, beautiful, pleasing to the eye.
Fifth, the bidding information summary, organization
The bidding should be timely after the bidding information on the summary of the contents of each person to do the collection of the contents of the project are put together and marked the main structure of the form, features and major construction programs for the future to find information for convenience.
This work should be designated a person responsible for, and categorized and stored, when necessary, into a CD-ROM, in order to go out to bid for the convenience of carrying.
Do a good job of confidentiality of bidding information. Bidding is a very competitive work, in the bidding process, every other bidder is our competitors, that is, our enemies, it can be said that the bidding is a war of life and death, bidding information is like a war of intelligence, so the confidentiality of the work is particularly important.
Do a good job of confidentiality at the same time, find ways to collect other bidding units bidding information, analyze and study the strength of opponents, characteristics and previous bidding, to make a reasonable, scientific decision-making, in order to ultimately in the bidding in a surprise victory over many rivals, and achieve the final victory.
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