Location of the file room: the file room should be far away from flammable, explosive, air pollution area.
(a) bungalow for the file room, the location should be near the office, to be higher than the surrounding terrain.
(b) building for the archives, generally not arranged on the top floor or both sides of the building. The archive room should be far away from the bathroom, washroom, hot water room, etc..
Three, the archive room room generally require archive storage, office, reading room separate.
Four, the archive room storage bearing: building for the archives, floor bearing must reach the archives floor should be 5KN / m2 uniform live load; using a dense shelf type, should not be less than 12KN / m2.
Five, the archive room storage cabinets and clubs layout: it is recommended that the use of iron archive cabinets (shelves).
Archive storage room in the layout of the cabinet club, should take into account the staff management and placement of archives protection, testing equipment space. The net width of the main channel is not less than 1m.
The net width between the two rows of equipment is not less than 0.8m, the end of the equipment and the wall between the net width of the aisle is not less than 0.6m. The back of the equipment and the wall of the interval is not less than 0.1m, the top of the equipment and the canopy interval is not less than 0.5m. Sixth, archive protection facilities
Archive room should have a fireproof, waterproof (moisture), high-temperature, burglary, pest control, Anti-rodent, anti-hazardous gases, anti-light, anti-magnetic requirements. (A) fire
Archive room is strictly prohibited fire, prohibit the use of open-flame lighting, to be marked in a conspicuous place, "no fire" warning signs. 1, the archives power load using 380V three-phase power supply, lighting load using 220V single-phase power supply. 2, the line must be laid for the dark line, and according to the requirements of the choice of wire; switches, sockets must meet the safety requirements. 3, independent archives building to have lightning facilities.
4, lighting fixtures should choose 40W or 60W milky white incandescent lamps, and install explosion-proof cover.
5, fire extinguishing equipment to use gas or dry powder fire extinguishing agent, fire extinguishing equipment storage location should be easy to access, should not be placed in the archives, has reached the shelf life should be replaced in a timely manner.
6, the archives should be equipped with a flashlight, in case of power outages, open flame lighting is strictly prohibited. (B) moisture (water), high temperature
Archive room temperature is generally controlled at 14 - 24 ℃, relative humidity of 50-65%. 1, archive storage room should be equipped with a certain number of temperature and humidity meter according to the area. 2, archive storage room in the cottage or the first floor, should be equipped with dehumidifier.
3, archive storage room should not be installed water (gas) heating; water and sewage pipes are prohibited through the archive storage room. 4, the conditions of the archive storage room should be installed air conditioning. (C) anti-theft
Archive rooms should be installed anti-theft windows, anti-theft doors, safekeeping keys. It is recommended to install anti-theft alarm devices. (D) pest control, rodent prevention
1, the archive storage room should be put in a timely manner to prevent insects and drugs, recommended the use of electronic insecticide.
2, the archive room is prohibited to store food, to place a certain number of anti-rodent box, timely placement of anti-rodent drugs. (E) anti-hazardous gases
Archive room should be away from the polluted area, around the air pollution, archive storage room doors and windows should be sealed. (F) anti-light
1, the archives cabinet should be placed perpendicular to the window.
2, archive storage room windows should have red and black curtains to avoid direct sunlight archives. (G) anti-ultraviolet
Archive storage room to use incandescent lamps, prohibit the use of fluorescent lamps. (H) anti-magnetic radiation
To recordings, videos, records, CD-ROMs, floppy disks and other magnetic recording archives, it is recommended to be equipped with anti-magnetic cabinets, to be regularly checked for safety and quality.
VII, archives reading room to mark the file management, utilization, confidentiality, appraisal, destruction, statistics and other systems. Eight, the use of computerized archives management unit, the computer should be placed in the archives staff office