Conference Reception Program Model 1
I. Reception time: 2021 _ month _ day - _ month _ day
Second, the reception location:
Pick up and drop off place: Xining Airport
Lodging Hotel: ___ Hotel (Silver Dragon Hotel, Shenwang Hotel, Qinghai Hotel, etc.)
Meeting place: ___ Hotel Conference Hall (Silver Dragon Hotel Conference Hall, Shenwang Hotel Conference Hall, Qinghai Hotel Conference Hall, etc.)
Third, the object of reception:
guests and other people and their accompanying personnel
Fourth, the reception of the personnel responsible for: the overall responsible for: Reception Office
Interdepartmental reception team: the relevant leadership, secretarial team, administrative team, publicity team, security team
The reception team: the relevant leadership, secretarial team, administrative team, publicity team. Security team
V. Reception preparations:
1. Produce and issue invitation letters, invite guests, coordination time 2. Food and lodging arrangements, booked in advance 3. Meet the vehicle arrangements
4. Welcome (20 minutes before the guest's arrival, the relevant personnel need to do a good job of welcoming the guest) 5. Relevant hospitality staff responsible for the relevant hospitality
VI. p>
1. The first floor of the airport arrivals hall set up reception staff, according to the arrival of the guest flights with "Warmly welcome ___ VIP" card, waiting at the first floor arrivals elevator entrance, after receiving the guest is responsible for guiding to the reception (check-in desk table specifications 1.8 × 0.5 × 0.75). The reception team will thus bring the guests out centrally by car. 2. In the corridor bridge exit, the terminal on the second floor to arrive at the elevator entrance and the reception placed simple welcome placard (80 × 180cm below the easy to pull the treasure).
3. Reception by the Service Section in accordance with normal reception procedures.
4. For important leaders and other special guests, the provincial party committee put forward the request, the airport committee is responsible for applying for the reception of personnel passes, and arrange for relevant personnel to assist in the corridor bridge exit to meet.
Hardware Note: 2 easy to pull the treasure (one of the 2 meters), the reception desk and table, a number of pens, welcome sign, award belt 10?
VII. Hotel check-in
1. Determine the guest check-in time, notify the hotel reception staff in advance to make relevant preparations to determine the room accommodation arrangements. 2. Guests arrive at the hotel, the hall reception team waiting in the hotel lobby, the camera recording team to arrange the camera to take pictures. 3. After entering the hotel, the receptionist will lead the guests to stay in the rooms arranged in advance.
4. If you need to arrange personnel to lead the guests back to their rooms after the meal break. After the meal to arrange room service staff to bring into the room to rest, and ask if you need to wake up service.
VIII. Dining (breakfast, Chinese food, dinner)
1. The reception staff will lead the guests to dine in the hotel. Room service staff to carry out related services.
2. After the meal, arrange for room service staff to bring into the room to rest, and ask if you need to wake up service.
IX. Preparation before the meeting
1. Select the conference hall. According to the number of participants in the meeting to determine the size of the conference hall.
2. Venue layout. According to the content of the meeting, hanging banners in the field. Doorway posting welcome and celebrate the slogan. Can be placed in the venue appropriate relaxation bonsai, potted flowers; in order to make the venue more solemn, the podium can be hung on the national flag, the party's flag or hanging the national emblem, emblem. Desktop needs to be placed on paper and pens, fruit, drinks, scrub clean, placed beautifully, uniform
3. Reception etiquette before the meeting. Prepare in advance the etiquette staff to do a good job related to the reception. 4. Pre-meeting inspection. Check in advance whether the audio and video, documents, banners, etc. are ready.
X. Conference reception
1. Welcome (electronic screen) 15 minutes in advance to play "Warmly welcome all ___ VIP to visit our company to investigate and guide"
2. venue organization and setup
1) 30 minutes in advance to clean and set up the venue to keep the venue Neat and orderly, fresh air
2) Place the venue items, desktop fruits, drinks, scrub clean, beautiful, uniform, cigarettes can be handed over to the highest level of accompanying personnel on behalf of the distribution, debugging the projector, audio and other equipment, screening of relevant information.
3. Contact the accompanying personnel, explainer. According to the purpose of the customer visit and the need to determine the accompanying personnel and timely informed of the preparation of the matter, in order to smooth communication: 1 hour before the start of the talks, and again to remind the relevant personnel 4. Leaders and guests to arrive at the conference hall, the introduction of the venue by the etiquette of the venue to be seated.
XI, talks
1. corporate presentations (group, industry promotional videos, corporate presentation PPT) 2. technical exchanges (technical staff PPT presentations, interactive)
3. venue services (every 20-30 minutes to add tea or as the case may be) 4. photography (according to the importance of the degree of photographic archives) 5. video recording (according to the importance of the degree of video recording)
4. Video (according to the importance of the camera to stay on file)
Twelve, after the meeting service preparation
Do after the meeting service preparation. In advance of the venue, chairs and other arrangements, photographers ready for photography. Post-meeting car properly arranged before the end of the meeting.
Thirteen, post-meeting services
The end of the meeting, the photographer finished photography, the reception staff is responsible for the leadership of the guests will be sent back to stay in the hotel
Meeting reception program model 2
First, the meeting overview:
(a) meeting time: ___
(b) meeting place: ___
Address: ___
Tel: _______
Contact: ___
(C) Participants
Nine cities in the Northeast Public Security Bureau in charge of the political work of the Director General, the Director of the Department of Politics, the Political Department Secretariat Director, Director of Cadres, specially invited Jiamusi Municipal Public Security Bureau related leaders to participate in the meeting, about 50 people.
Second, the schedule of activities (see schedule)
Third, the division of work
The establishment of the Conference Preparatory Leading Group
Leader: ___
Deputy Leader: ___
The leading group set up an office, responsible for the person in charge of ___, specifically responsible for the entire work during the meeting.
Member units: Political Department of the various departments, organs of the Party Committee, Command Propaganda Office, Administration Division, Logistics Support Center, Chaoyang Branch, Jingyue Branch, Jincheng Branch, Patrol Police Detachment, Traffic Police Detachment leaders of one person.
The office set up under the material group, meeting group.
(a) material group
Responsible for: ___
Members: Secretariat staff
Duties:
1. Leadership speeches, presiding over the draft, the Proceedings of the paper
2. Delegates to check in, registration, the development of the roster, the directory
3. Notes on the meeting, the schedule
4, Staff accommodation, catering allocation table
5. making document bags, with notepads, pens, photo albums
6. materials bagging, printing delegate cards, staff cards, table signs
7. ride numbering and allocation of delegates, staff to ride in the vehicle
(2) Conference Affairs Group
Responsible for: ___
Members: Traffic police detachment, patrol detachment, political departments, administrative division, logistics support center, command propaganda office, organ party committee.
Responsibilities: specifically responsible for inviting leaders to participate in the opening ceremony, contact the opening and closing ceremony conference room, meeting pick-up, accommodation, banquet, the activities of the overall arrangements, the purchase and distribution of souvenirs, logistical support and coordination of work.
1. Vehicles
Responsible for: ___
(1) the meeting drew the Secretariat of the Department of Political Affairs, 3 cars, cadres, 2, 2 organization, 2, 2 old cadres are mainly used to meet the delegation. Administrative Office 2 cars mainly for conference services.
(2) the meeting drew the Administrative Office, after the security center, the patrol detachment of Toyota van each 1, the traffic police detachment of the pilot car 1. Mainly for visits, tours.
(3) each unit to draw the official car on August 9 at 8:30 am to the meeting of the Famous Gate Hotel reported to the task; traffic police pilot car, 3 in the passenger on August 10 at 11:30 to the meeting of the Famous Gate Hotel reported to the group.
(4) contact the traffic police detachment to determine the tour route with Changchun characteristics. During the tour, the main streets along the route by the traffic police to arrange the duty.
(5) The vehicles drawn from each unit should be neat and clean, trouble-free and dust-free.
(6) Vehicle city oil by the units out of their own solution.
(7) Contact the delegation of the railroad fixed tickets for the delegates to bring their own vehicle refueling and delivery station work.
2. Pick-up
Person in charge: ___
On August 9, the day the delegations reported for duty, the relevant leaders of the Department of Political Affairs and the chiefs of the various divisions of the Department of Political Affairs were responsible for welcoming them. For delegates coming by car, send a car to meet them at the exit of the highway; for delegates coming by train, send a car to meet them at the station (the responsible unit will make its own pick-up sign).
Specific division of labor: the Secretariat is responsible for welcoming Shenyang, Harbin, Jiamusi representatives; cadres are responsible for welcoming Anshan, Dalian representatives; organization is responsible for welcoming Jilin, Fushun representatives; old cadres are responsible for welcoming Daqing, Qiqihar representatives.
3. Souvenirs
Responsible for: ___
(1) used to climb Changbai Mountain to prepare 60 pieces of raincoats, the Secretariat is responsible for the statistics of the conference delegates clothing number, on August 10th sent to the conference delegates and staff hands.
(2) Audi A6 car model 60, purchased by the Secretariat and sent to the room when the conference delegates stay.
(3) Prepare 10 souvenirs to Baishan City Bureau as a token of appreciation.
4. Accommodation
Person in charge:____
(1) Accommodation. Conference delegates are unified to live in the Famous Gate Hotel. Municipal Bureau in charge of political director, party committee members, the director of the political department to arrange a standard room, other representatives of two people live in a standard room, the representatives of the room placed fruit, cigarettes and major local newspapers.
(2) Banquet. 9 delegations reported to the City Council after the welcome dinner held at the Famous Door Hotel, to be invited to ___ seat accompanied by (set the card).
(3) requirements. Conference dining according to signboard fixed meal, the first floor of the main hall hanging welcome banner; conference room hanging signs, flowers, on behalf of the seat sign, etc., to reflect the grand, dignified, neat.
5. Visits, recreational activities
(1) tour of Changbai Mountain and the city's pseudo-palace, FAW-Volkswagen.
Responsible person: ___
Responsible for the tour period accommodation, meals, play and other activities (Jingyue Branch, Jincheng Branch is responsible for contacting and sending guards 4, and arranging for the narrator).
Requirements: tour of Changbai Mountain to ensure safety, each vehicle should be equipped with 350 megawatt walkie-talkie I (***5), before and after echoing to strengthen the contact (contact the Command Communication Office); in view of the long distance and the actual situation of the western slopes of the Changbai Mountain closed to communicate with the Public Security Bureau of Baishan City to assist in doing a good job of guaranteeing the work; vehicle into the city boundary of the city of Baishan, to be greeted by the Baishan Traffic police guide car and guide to be requested Baishan City Bureau to contact three tour guides, accompanied by representatives on the mountain along the way to introduce the Changbai Mountain Ran scenery; responsible for the training of three men and three women both six tour guides with the car (to be selected from within the Department of Political Affairs).
(2) the evening of August 11, held a gala dinner.
Responsible person: ___
Responsible for contacting the venue of the gala, inviting bands, hosts, selecting 5 singers within the Bureau, and making plans for performances to be attended by the delegations (please contact the Chaoyang Branch).
6. Publicity and Reporting
Responsible person: ___
(1) Responsible for the meeting photography and video work.
(2) send photography, video reporter each 1 person, the whole tracking service (meet, meetings, tours).
(3) the representative of the photo album, video CD-ROM, before the delegates return to the delegates in the hands.
7. medical protection
Responsible person: ___
The outpatient department sent a doctor to the whole protection. Every day to the representatives of the room regular rounds, consultation, to be divided into consideration to go to Changbai Mountain, a long way to easy motion sickness, high mountain oxygen, climbing difficult reality, the preparation of relevant medicines and medical equipment.
Conference reception program model 3
In order to successfully receive the "____", according to the requirements of your company, Henan Kanghui International Travel Agency has drawn up the following program, please correct, modify.
Principle: Henan Kanghui International Travel Agency in line with the "warm, thoughtful, safe, healthy, fast" purpose to ensure the successful completion of the task.
First, the reception before the preparation:
1, familiar with the reception plan schedule, the reception of the guest list, the arrival time and transportation (train / plane), the implementation of the pick-up vehicle trips, pick-up personnel.
2, grasp the guests' catering, accommodation special requirements and precautions, make good accommodation and catering arrangements.
3, in advance, according to the requirements of tourism and travel plans, arrangements for travel vehicles, drivers, tour guides, tourist attractions, travel on the way to the meal.
Second, pick up:
According to the specific arrival time of the guests, half an hour ahead of arrival (train station / airport). Hold up the sign to receive the guests safely and quickly after the guests and luggage safely sent to the designated hotel. For the guests to check in, and let the guests in a timely manner to understand the basic situation of the hotel and the precautions.
Third, travel and itinerary arrangements:
1, the tour guide requirements:
Knowledge, skills and techniques proficient, vivid language, with a high level of tour guide business knowledge and explanation, service level, practice Experience.
2, vehicle requirements:
Arrangement of professional tourist fleet of air-conditioned coaches, good condition, clean, well-equipped. Arrangements for professional drivers with many years of driving experience to ensure the safety of guests.
Fourth, travel insurance:
To ensure the safety and smoothness of the tour, we can do each travel insurance 100,000 yuan travel personal accident insurance.
Fifth, the meeting schedule:
month day: machine (08:00-18:00), in advance of the flight number of each guest to learn the flight time to arrange pick-up time, personnel to pick up, lead the guests on the car, the driver to send the guests arrived at the hotel to rest.
A: Place the reception desk and welcome banner in the lobby
B: Place your company sign-in card, give business cards on the lobby reception table, and arrange three professionals at the reception desk to assist the conference team, sign in for guests to check in and provide quality service for VIP customers to check-in procedures. When guests arrive at the hotel, guide guests to the check-in desk for check-in.
C: on behalf of the guests to and from the transportation
D: the theme of the dinner (according to customer requirements); if there is a performance, please ask the customer to put forward the theme of the performance of the language class, songs, sketches, drama, etc.
E: the reception desk to assist the guests to check in registration, and to guide the guests to the check-in desk when they arrive at the hotel.
E: to assist the organizers to arrange to participate in the meeting
19:00-21:00 evening ballroom welcome party
___ month ___ day: to participate in the meeting.
The hotel to participate in the meeting: morning: 8:00-10:00 first half 10:00-10:30 tea break
10:30-12:00 second half 12:00-13:00 Chinese food
afternoon: 14:00-16:00 first half 16:00-16:30 tea break
16:30-18: 00 The second half of the 19:00-21:00 dinner
__ month __ day: (according to the actual situation of the time)
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