The process of establishing the file of medical equipment in hospitals:
1, the filing of the contract
Purchase file is the first item of the large medical equipment file, including the hospital's consideration of the item, the inspection records, tenders, bids, purchase contracts and other preliminary work formed in the textual information. Purchase contract and its ancillary provisions are the purchase of the two sides of the authority, the obligations of the description. In the future the use of products and monitoring, maintenance and other aspects of work, involving many aspects of the contract required for the authority as a guideline, so the archiving of the preliminary contract is essential.
2, the establishment of large medical equipment file management system
In the hospital archives set up a large medical equipment file cabinet, and professional level technicians to manage. File management according to the "classification" management mode, for each piece of equipment valued at more than 100,000 yuan of large medical equipment to establish a "special file", each one, by year, sub-catalog management.
3, monitoring records
All the inspection records will be archived management, and then technical comparison, we can measure the service life of large medical equipment and aging and other indicators, at the same time, the inspection can also supervise the use of equipment in various departments and maintenance, so that the instrumentation is in the best state of technology, to give full play to the function of the instrumentation.
4, end-of-life records
Mainly for those who are seriously damaged and can not be repaired to do the end-of-life processing equipment file management. This instrumentation should have a strict application for scrapping, by the relevant departments to identify the end-of-life treatment can be done. This involves the national fixed assets, can restrict the loss and other unhealthy practices.
5, large medical equipment files of the late management
Hospital large medical equipment files are managed by specialists and is responsible for the late monitoring and maintenance of the files of the organization and archiving work, and by the use of medical equipment (equipment) departments, medical engineering department and other active assistance and coordination work. In terms of borrowing, the hospital has formulated a strict file lending system, which stipulates the scope of borrowing files, time, return system and many other contents.
6, maintenance records
The failure of maintenance of the detailed records to the file, can be convenient for future work in the query, but also to ensure that the parts of the replenishment, to avoid idle, backlog and waste. Hospitals will be each maintenance records are divided into routine maintenance records, large-scale maintenance records and scrapping records were organized and filed.
7, routine maintenance records
Routine maintenance work is mainly some of the value and lower technological content of medical equipment or some large medical equipment, low-level failure. In the maintenance file detailed records of the time of the failure, the name of the maintenance personnel, the parts repaired, the use of replacement parts, whether the failure is excluded, acceptance of the personnel.
8, large-scale maintenance records
In this kind of maintenance files should be recorded in detail the time of failure, the cause of the after-sales service department assigned the name of the maintenance personnel, the parts repaired, the use of replacement parts and their manufacturers, troubleshooting time, the acceptance of the personnel, the use of the situation after the repair and so on the contents of the content. This not only can improve our file management work, more importantly, can be for the future of our equipment maintenance work to provide a strong text reference.
Specific format:
The establishment of large medical equipment files to "table pieces" filed. Since the beginning of the project procurement, bidding, procurement, arrival, acceptance, large medical equipment, manuals, working drawings, wiring diagrams, monitoring records, maintenance records, etc. are sub-cataloged to the same large medical equipment files.