The following will introduce how to create an archive directory, and what is an archive directory? This can be achieved using the "Insert/Reference/Index and Table of Contents" command.
Note: 2113
Before using the above function, you must first set the style of the subtitle used as the 5261 directory.
Style setting method:
Select the title as the table of contents in turn, click "Title 1", "Title" in the "Style" list on the left side of the "Format" toolbar 2", "Title 3".
If you just want to find the document collection status, just set the title of the collected documents to "Title 1".
The archive catalog is compiled by the archives (office) and is composed of numerous bibliographic entries and arranged in a certain order. It is a tool for revealing, reporting and searching for archives. It is an important part of the archive retrieval system. According to the means of processing documents and processing information, archive catalogs can be divided into two categories: manual inspection catalogs and machine inspection catalogs. Basic introduction
A tool compiled by the archives (office), consisting of numerous bibliographic entries and arranged in a certain order, to reveal, report and search for archives. It is an important part of the archive retrieval system.
According to the means of processing documents and processing information, archive catalogs can be divided into two categories: manual inspection catalogs and machine inspection catalogs. The manual inspection catalog is a search tool that is manually produced and can directly search for files. There are two common forms: card type and book type. A card-type catalog records the content and formal characteristics of files or case files on cards and arranges them according to certain rules. It is a discrete catalog carrier; a book-type catalog records the content and formal characteristics of files or case files into entries. , arranged according to certain rules and written or copied on blank pages, bound into a volume, which is an aggregate catalog carrier. The machine inspection catalog is a retrieval tool that uses mechanical equipment such as electronic computers to store catalog information and search for files. It is generally available in two forms: organic reading and microform. The machine-readable catalog converts the text, graphics, numbers and symbols that record the characteristics of documents or files into codes that can be recognized by the machine and input them into the computer. They are stored on computer tapes, drums or disks in a specific format and are converted by specific programs during retrieval. into text and compiled into various catalogs, displayed on the screen, or directly printed into various catalogs; the microfilm catalog is to photograph the hand-checked catalog on microfilm, and use a reader to enlarge it and display it on the screen during retrieval.
Classification introduction
In China’s archives (offices), hand-checked catalogs are still the main method. Among them, the commonly used ones include case file catalogs, classified catalogs, topic catalogs, subject catalogs, and comprehensive catalogs. Family file directory, name directory, etc.