A, pre-bid preparatory meeting
Pre-bid preparatory meeting on the day before the opening of bids, chaired by the director of the relevant departments of the center (if necessary, the director of the center to preside over), representatives of the purchaser and the project manager to participate. Consultations will be held mainly on the following:
(i) Informing the purchaser of the progress of the procurement project and the proposed procedures for opening and evaluating bids (negotiations, request for quotations, single-source).
(ii) Identify the leaders and staff of the procuring entity who will be present at the opening of tenders and at the site of the tender evaluation (negotiations, request for quotations, single-source).
(iii) Determine the composition of the number of people on the bid evaluation committee (members of the negotiation, request for quotations, single-source team), the professional requirements for the experts, the time and place of extraction, and follow the following principles.
Two, the organization of the opening of bids
(a) the preparation and relevant requirements before the opening of bids
1, the opening of bids by the Procurement Center pre-determined by the host is responsible for the organization. The moderator should be implemented before the opening of the bidding staff responsible for organizing the sign-in, acceptance of tender documents, singing, entry and recording.
2, the host is responsible for organizing the staff to pre-produce a good bidder sign-in sheet, open (cut-off) bidding procedures, bidding documents submitted to the record sheet, the sealing of the review form of information, as well as signing pen, sealant, glue, scissors, stapler, pins and other supplies; according to the need to open the bidding hall of the tables and chairs, and double-check the projector, the projection screen and sound equipment and evaluation of the bidding site, computers and printers and so on. The integrity of the projector, turn on the air conditioning.
3, the bid opening host and center staff should be neatly dressed and wear a work card, during the bid opening meeting, the host and staff should stick to their posts, not to leave and walk around the venue, consciously abide by the venue discipline.
(B) the procedure for accepting tender documents and related requirements
1, the organization signed in. Participate in the opening of the bidding supplier representatives, on-site supervisors, representatives of the procurement unit must sign in. After signing in and submitting the bidding documents, the representatives of the bidding suppliers take their seats at the bidding suppliers' seats. After the on-site supervisors and representatives of the purchasing unit have signed in, they will be seated at the supervisors' and purchaser's representatives' seats respectively.
2. Review of the bid bond. After the supplier signs in, the staff is responsible for reviewing the supplier's bid bond payment, the bidding documents that are not in accordance with the provisions of the procurement documents to pay the bid bond shall be rejected on the spot.
3, check the sealing of the bid documents. The sealing of the bidding documents by the supervisory staff in the acceptance of the bidding documents to check. Do not meet the sealing requirements of the procurement documents of the tender documents, should be rejected.
4, acceptance of tender documents. Bidding documents that have been checked to confirm compliance with the sealing requirements of the bidding documents shall be accepted. After the closing time for bidding, the staff shall stop the check-in of suppliers and shall not accept any more bidding documents.
(iii) Organization of Bid Opening Procedures
The moderator must announce the opening of bids in accordance with the bid opening time specified in the procurement documents and preside over the bid opening session in accordance with the established agenda.
1. Announcing the opening of bids. When the bidding deadline arrives, the moderator announces the start of the bid opening session and makes a speech. Publicly announce the on-site supervisors, moderators, singers, recorders and minutes takers who will participate in the bid opening session, and announce the list of suppliers participating in the bidding according to their sign-in.
2. Announcement of the venue discipline and related notes.
3, the center staff in accordance with the contents of the bidder submitted to open the list of bids singing, open the list of bids not signed and stamped or stamped with the name of the bidding unit does not match the registration, the procurement documents do not require the selected program and provide two quotes will not be sung. Singing of bids shall report the name of the bidder, subcontract number, name of the goods, total price, preferential price (conditions) or discounts, delivery date. After the singing of bids is completed, the bidders shall be asked to confirm the contents of the singing of bids, and if there are any objections, they shall be confirmed and announced according to the list of the singing of bids. The disputed quotations must be clarified on the spot, and if there are no objections, they shall be regarded as agreed. Recording personnel shall make a record of the opening of bids, which shall indicate the name of the recording personnel and be examined and signed by the inspector.
4. If there are less than two bidding suppliers by the deadline for bid opening, the bids will not be opened. Evaluation (negotiation, quotation) during the bidding (negotiation, quotation) of the qualification and conformity review failed bids or responsive bids less than three, seek the views of the purchaser's representative, fill in the procurement method change order, approved by the financial sector, may be conducted in the form of competitive negotiation or quotation. Negotiations will not be rewritten in the procurement documents, and the negotiations will be based on the original procurement documents. The negotiations will be conducted in accordance with the principles of competitive negotiation and the procurement documents as stipulated in the relevant regulations and regulations, and the evaluation rules will be formulated and signed by the negotiation team after discussion and approval, and the request for quotations will be conducted on the basis of the original procurement documents. This will be explained in the evaluation report.
Three, the organization of bid evaluation (negotiation, request for quotations, single-source)
(a) bid evaluation (negotiation, request for quotations, single-source) prior to the preparation and related requirements
1, the staff of the organization's experts and invitees to sign in, supervisors in accordance with the implementation of the record of the list of experts identified for expert identity verification.
2. Representatives of the purchaser, supervisory personnel and experts shall sign in according to the specified time and shall not be late, leave early or be absent without reason. Procurer's representative shall not enter the jury as an expert, if found to have been extracted experts in violation of the provisions of the "Government Procurement Expert Management Measures", the moderator and supervisors after consultation in order to be corrected. If the extracted expert does not arrive within 60 minutes after the opening of the bidding, it will notify the financial department to re-draw.
3, in order to maintain the seriousness of bid evaluation (negotiation, request for quotations, single-source), all on-site personnel's cell phones to the supervisors for safekeeping until the end of the bid evaluation (negotiation, request for quotations, single-source). When external communication is required for bid evaluation (negotiation, RFQ, single-source) or other reasons, the consent of the moderator and supervisors shall be obtained.
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