2. Management responsibilities
2.1 equipment file information on the company's asset management plays a vital role in its management of the main department responsible for the company's equipment and power section, the main work should be done is: the organization of the source of information; collection of records; information processing and analysis of the work; archiving and validation of the work and information on the use of the process of management.
2.2 equipment files should be stored in the company's archives. In addition to equipment and power section can retain part of the commonly used equipment information (mainly for the copy), all the departments that need to use the information should be borrowed to the archives. Company archives administrator should be strictly in accordance with the company's "file management regulations", to strengthen the management of equipment files, including data borrowing and approval procedures.
3. Theme interpretation and description
3.1 equipment information refers to the equipment from the planning, design, manufacturing (purchase), installation, use, maintenance and renovation, updating, up to the end of the whole process of formation and should be filed and preserved by the organization of drawings, charts, text descriptions, calculations, photographs, videos, audiotapes and other scientific and technological documents, equipment management department is responsible for the entire The equipment management department is responsible for the company's production equipment to establish equipment information bag and equipment information management.
3.2 Equipment files should include the following:
3.2.1 Manufacturer's technical inspection documents, certificates of compliance, technical specifications, packing lists.
3.2.2 Equipment installation and acceptance handover letter.
3.2.3 Equipment accessories and tools list.
3.2.4 Equipment construction records of large and medium repairs, completion and acceptance of the single, repair test records.
3.2.5 precision calibration and inspection records.
3.2.6 Equipment modification, update technology.
3.2.7 Equipment defect records and accident report form (cause analysis and treatment results).
3.2.8 Equipment technical condition identification form.
3.2.9 Installation of foundation plans and civil engineering plans.
3.2.10 Equipment structure and wearing parts, main accessories drawings.
3.2.11 Equipment operating procedures (including: job responsibilities, the main technical conditions, operating procedures, maintenance programs, etc.).
3.2.12 equipment maintenance regulations (including: maintenance cycle, duration, project, quality standards and acceptance criteria, etc.).
3.2.13 Other information.
3.3 The scope of equipment file information management includes the company's mechanical, electrical, power equipment and civil facilities of the relevant drawings instructions, technical documents, equipment manufacturing diagrams, spare parts albums, equipment archive bag, equipment modification drawings, repair tools albums and equipment maintenance, use of the original and so on.
4. The collection of equipment files
4.1 equipment management department is responsible for the collection of drawings, the design of general standards, inspection standards, equipment manuals, and various types of equipment manufacturing diagrams, assembly drawings, important perishable parts diagram configuration is complete.
4.2 New equipment into the company, open the box should notify the data clerk and the relevant personnel to collect randomly brought drawing information, if it is imported equipment need to be brought to the competent production (equipment) of the leadership of the organization's translation work. Random instructions on the electrical diagram, before the installation of new equipment must be copied to guide the installation of the construction, the original drawings graded for safekeeping.
4.3 equipment maintenance and repair period, by the equipment management department to organize the workshop technicians and related personnel on the equipment of wearing parts, transmission parts, such as mapping, after proofreading the mapping drawings will be summarized in a book archive management.
4.4 Randomly brought drawings and information and outsourcing drawings and mapping drawings by the equipment management department to organize the review and proofreading, found that the drawings are inconsistent with the physical, must make a good record, and modify the drawings. Equipment management department organization will be commonly used company-wide equipment drawings such as assembly, transmission system diagrams, electrical schematic diagrams, lubrication system diagrams, etc., for the production workshop maintenance system, the original drawings without approval are not loaned or taken out of the data room.
5. Equipment archive information on the organization of all the blueprints into the data room for safekeeping, the data clerk must be sorted out, inventory number, binding (refers to blueprints), registering on the shelves for safekeeping.
5.1 drawings of people in the data room must be in accordance with the master plan, parts, standard parts, purchased parts catalog, parts of the master plan, parts of the order of the number of drawings sorted sets, and fill in the drawings directory and list, a detailed account of the number of actual sheets, the drawing must comply with national drawing standards, name, number, design, proofreading, reviewer's signature.
5.2 Base drawing of the custody
5.2.1 All base drawings according to the type of equipment inventory, numbering, bookkeeping to ensure that the drawings, return accurate.
5.2.2 The bottom of the map should be modified by the equipment management department responsible for the signature (seal) approval, indicating the date of modification.
5.2.3 base charts for scrap, destruction, should be put forward by the data to the equipment management department to organize the technician to verify, to determine the value of preservation, listed on the list, approved by the person in charge of the equipment management department can be destroyed only after the approval.
5.3 power conduction equipment technical file information storage 5.3.1 power conduction equipment technical file information refers to the steam pipe system, compressed air pipe system, acetylene pipe system, oxygen pipe system, high and low voltage power cables, power overhead lines, telephone cables, etc., the plane attached to the layout.
5.3.2 Power conduction equipment files by the equipment management department to organize the relevant technical personnel in accordance with a variety of cables, pipes actually attached to the direction of surveying and mapping, the bottom of the map to the company's data room for classified information for safekeeping. 5.3.3 File information must be kept in line with the physical or actual situation, according to the company's pipeline layout changes in the situation, the file information must be changed accordingly, after the modification of the archives.
6. Specific requirements for the management of equipment files
6.1 Technical documents should strive to be complete, complete and accurate
6.2 Inspection (testing), overhaul, acceptance records and other information by the equipment and power section of the personnel in charge of the classification and organization of the centralized and unified management of the data clerk.
6.3 All drawings should have a unified number
6.4 Drawings of the technical requirements of the complete labeling, drawings clear.
6.5 The same model of equipment, due to different manufacturing plants and factory year, the size of the parts may be different, should be checked with the physical, and noted in the drawing index.
6.6 After the equipment has been modified or remodeled, the drawings should be revised in a timely manner.
6.7 Modifications to drawings should be indicated on the base drawing and noted on the index of modifications.
6.8 Where the original manufacturer's drawings, always follow the original manufacturer's number.
6.9 The numbering of drawings for order equipment, aged equipment, and equipment without a manufacturing plant is done in the following manner, i.e., the first section is the model number of the equipment, the second section is the part number, and the third section is the part number, with each section connected by a short horizontal line. Each part of the part number from 001, in order to write neatly and consult clearly.
6.10 It is strictly prohibited to remove the drawings in the album as processing and outsourcing, etc..
7. Borrowing of drawings and materials management regulations
7.1 The data administrator carefully fill in the "Drawings and Materials Borrowing Registration Form" name, drawing number, number of sheets, borrowing time, borrowing period and other items. 7.2 The borrower in the "drawings and materials loan registration form" signature column.
7.3 Top secret documents and materials borrowing, the data administrator needs to report to the head of the equipment management department for approval before borrowing.
7.4 Information lending time is specified as 10 days, the lending period expires, the data administrator should call. Those who need to continue to borrow, should do the procedures for the extension, the return is not returned or lost, loss, by the Department of Equipment Management according to its loss of compensation for the valuation.
7.5 Non-service outside the company shall not borrow the company's equipment files and materials. Personnel serving our company, with the permission of the Equipment Department, may consult the relevant archive materials in the data room, but shall not take the archive materials out of the data room. Outside the unit personnel need to work, need to take the archive materials out of the data room, should be approved by the company leadership.
7.6 The original drawings or technical archives without spare parts are not allowed to be borrowed, and can only be consulted in the data room.
7.7 The unit personnel transfer out of our company or for departure, retirement procedures, there are borrowed equipment files and materials have not been returned, you must go to the data room for return procedures. Otherwise, the office shall not handle the transfer or retirement procedures.