What is the difference between the classification of government agency files and the classification of enterprise records management?

Enterprise archives of the classification of the volume approach </B> Generation category name Generation category name A clerical file class C accounting file class J capital construction class x sound and image file class W physical file class T thematic file class </B> (a) classification of clerical files, 1, the principle of filing to follow the law of natural formation of the document, to maintain the original appearance of the document and the integrity of the document, accurately determining the document's The period of custody, adapt to the needs of the application of new technologies, and facilitate the custody and utilization. In accordance with the provisions of the scope of filing, all the documents to be filed must be complete and complete. 2, filing and organizing procedures for filing units to pieces, piece by piece to organize and file. Classification, binding, arrangement, numbering, boxing, cataloging steps. The meaning of "piece": 2.1 a single document, a document as a piece; 2.2 a variety of statements, rosters, atlases, books, etc., a book (this) as a piece; 2.3 the original and finalized, the main part of the annexes with a piece; 2.4 document processing sheet (table) and the document being processed as a piece; 2.5 communications and duplicates as a piece, if the If they belong to different years, they can be filed separately. 3, classification by year - department - custody of the period of classification level by level. By the date of formation of the document to determine the filing year of the document, i.e., the filing year of the document can be filed with the content of the document for the year does not coincide. 4, binding 4.1 remove the original document will rust on the metal, with fine thread or other paper without damage to the adhesive to re-staple (stick) the document. Binding of the original in the front, the final draft in the back; copy in the front, the communication in the back. Page numbers are given in the lower right-hand corner of each page (lower left-hand corner of the back page). Each unit may try different binding methods on its own, but the binding material chosen must not rust and must not cause direct or indirect damage to the paper.4.2 Where the size of the document is larger than the A4 paper specifications, it should be folded or cut according to the A4 paper specifications, smaller than the 16 open specifications and torn should be bracketed, and documents with blurred handwriting should be reproduced.4.3 Before the main body of the document is entered into a computer, it is not advisable to use Latex or sewing machine to bind (because it will affect the future of the document will be disassembled, scanned). 5, arranged first filed documents and materials according to the custody of the period of separation, the same period of custody of the documents and materials, in accordance with the time sequential arrangement, and as far as possible will be closely related (such as the same activity, the same work, the same meeting of the formation of the document material is arranged together. 6, No. 6.1 in the archives of the first page of the top of the blank space stamped with a file number chapter (the first page of the first page of the first page). Blank space in each file on the top of the first page of the stamped file number (format see Figure 1), and fill in the contents of the relevant columns. 6.2 file number of the chapter of the project and fill in the content: Category No.: the category of paper files No. A. Duration: that is, the duration of custody, divided into two categories, fill in the "long" or "short-term". Term: the custody period, divided into two categories, fill in the "long" or "short-term". Year: the actual formation of the archives of the year, to four Arabic numerals labeled A.D. chronology. Institution: not divided into institutions to file the number of units may not fill in this column. Piece No.: annual boundaries, the archives in the same custody period in the arrangement of the sequential number; the same year, the same period of custody of the archives only a running number, piece number shall not be repeated. 6.3 in the end of the annual archiving work, such as found that there should be other documents and materials are not filed, the document can be filed in the filed documents after the number of archives. 7, boxed 7.1 archives numbered in accordance with the numbering sequence into the archives File box (new format), and fill in the spine of the box "file number. (see Figure 3). Each box can only contain documents of the same year, the same department, and the same retention period. 7.2 Fill in the docket for the documents in the box. Box document situation description: mainly used to fill in the box of documents missing, modified, supplemented, destroyed, etc. need to explain the situation, such as the absence of the above circumstances, can not fill in. Organizer: Fill in the name of the person who organizes and files the documents and materials in this box. Date: fill in the filing of the year, month, day. 8, cataloging 8.1 preparation of the "file directory" 8.1.1 "file directory" by the "directory folder cover and spine", "filing status registration form", "filing instructions ", "archived documents catalog" consists of four parts. 8.1.2 "catalog folder cover" (format see Figure 4) should include the name of the unit, unit code, category, organization, period, year and other six basic items; "catalog box spine" (format see Figure 2) project by the unit code, category number, agency, period, year and other five basic items. 8.1.3 "filing status registration form" (format see Figure 5) includes: year, custody period, the number of items The contents include: year, custody period, number of pieces, custodian unit and name, receiving unit and name, remarks. Different custody period separate different registration form to fill out. 8.1.4 "filing instructions" include: the main work of the filing unit in the current year, the current year, the internal structure and the main leaders of the changes; the current year, the archiving of documents (including the organization of archiving, the completeness of the documents and materials, the number of files, defects and problems, etc.). 8.1.5 "Filing information" (format see Figure 5) includes: year, number of pieces, custody unit and name, receiving unit and name, comments. 8.1.5 "archived documents directory" (format see Figure 6) should include the following basic items: piece number, responsible person, symbol, title, date, page number, and other items can be added when needed, such as "file format". Piece number: see 6.2. Responsible party: the organization or individual who issued the document, that is, the document's signature or the issuing authority. Symbol: the document's text number. Title: that is, the title of the document, generally should be copied as it is. Original no title should be added to the title, plus "[ ]" sign; original title but can not explain the content of the document, should be re-drafted title, re-drafted title plus "[ ]" sign, attached to the original title. Date: the date on which the document was formed. Fill in the "year", "month", "day" can be omitted, in the indication of the year, the lower right corner of the monthly figures add ".... " No. or "-" sign, with four Arabic data to indicate the AD chronology. Pages: refers to the effective number of pages of each archived document itself. File format: refers to the archived documents corresponding to the electronic file format, such as: doc, xls, ppt, jpg, txt, wps, pdf, etc. 8.1.6 various custody period of the archived documents directory, according to the different custody period is bound in separate directory folder, renewed for successive years until the directory folder is full. 8.1.7 "archived documents directory "should be two copies, one of which is transferred to the library and archives center. 8.2 preparation of other search tools. Units should be based on the actual needs, choose to prepare some other archival search tools, such as "file number file number comparison table", a variety of commonly used thematic directories, etc., in order to facilitate the daily manual retrieval. 9, electronic document management 9.1 units of the archives in the collection of paper documents should be filed at the same time, the collection of the corresponding electronic documents, electronic documents, centralized and unified custody. Documents for centralized and unified custody, and the establishment of the corresponding transfer of electronic documents signature confirmation system to ensure the authenticity of electronic documents. 9.2 library and archives center to take appropriate measures to ensure the safety of machine-readable directories and electronic documents, to be backed up in a timely manner with a CD-ROM or tape machine, etc., requires at least two sets of backup, one set of sealing for safekeeping and one set of access to the use of the library and archives center (hereinafter referred to as the center) designed the unified use of the library and archives units. 9.3 library and archives Center (hereinafter referred to as the Center) designed the file management system, unified data transfer to the Center's file database server, the Center for each unit to establish a separate database to ensure data confidentiality. In addition, the Center should regularly summarize the archival data of each unit. 9.4 Processing electronic documents, should use WPS OFFICE or MS OFFICE, the formation of a common electronic file format, such as doc, xls, mdb, ppt, jpg, txt, wps, pdf, etc.; scanning of the original text of the electronic file format: jpg. 9.5 In order to facilitate the use of computers for future Full-text access, require units in the electronic document import in the "Notes" column fill in the keywords of this electronic document. File management system in the implementation of the file import will automatically write the full text of the document into the database, at the same time will leave a copy of the file in the designated directory of the machine, the file name and file number of the same. 9.6 In general, the Library and Archives Center to use a set of copies of the database for access, and the other set of data sealing and shall not be loaned.