(1) Setting the heart
The national standard GB/T 974—1999 requires that the official document paper should be A4 paper specified in GB/T 148, with a width of 21mm×297mm, an official document paper top (upper white edge) of 37 mm 1 mm, and an official document paper binding (left white edge) of.
setting: select the label of "paper type", select A4 for "paper type" and select "portrait" for "direction". Then select the "Margins" tab. According to the above data requirements, we can calculate the margins as follows: the upper set value is 3.7 cm, the lower set value is 3.5 cm, the left set value is 2.8 cm, the right set value is 2.6 cm, and the binding line is cm. According to this numerical setting, the plate center size can be 156mm×225mm (excluding page numbers).
(2) Set the page end
The national standard GB/T 974—1999 stipulates that the page number of official document typesetting is marked with No.4 semi-white Arabic numerals, which are placed on the lower edge of the plate center, and a No.4 word line is placed on the left and right of the number, and the word line is 7mm away from the lower edge of the plate center. Single page number is 1 word in the right space, and double page number is 1 word in the left space. "
setting: open the page setting dialog box, select the "margins" tab, and set the value of "from margin to page end" to 3 cm, so that a line can be 7mm away from the bottom edge of the plate center.
Select the Layout tab, and select "Different even and odd pages" for "Header and Footer" to realize the separation of single and double page numbers. Select "New Page" for "Starting Position of Section" and "Top" for "Vertical Alignment".
(3) Set the number of lines per page and the number of words per page
The national standard GB/T 974—1999 stipulates that official documents should be arranged in 22 lines per page, with 28 words per line.
settings: open the Page Settings dialog box, select the Document Grid tab, select Specify Line Grid and Character Grid, and do not select Do not change the character span. Set the number of characters per line to 28, set the number of lines per page to 22, set the number of files to the default value of 1, and select Horizontal Line and Horizontal Line for Text Arrangement.
after all the above settings are completed, click the "Default" button in the lower left corner of the page setup dialog box (see the right figure), and a selective prompt will appear: "Do you want to change the default settings of the page? This change will affect all new files based on the NORMAL template (see the figure below). Click Yes (Y) to save all the changed settings, and the above settings will appear as default values when creating new files in the future.
You don't need to reset them every time you create a new file.
4. Font setting
GB/T 974—1999 stipulates that the official document "uses the No.3 imitation of the Song Dynasty in the text, and if there is a subtitle in the text, it can use the No.3 subtitle in song typeface or bold font".
Settings: Choose Font from the Format menu to open the Font dialog box. Select the Font tab, select Imitation Song _ ＿GB3212 for Chinese Font, General for Font and No.3 for Font Size, and other settings remain unchanged. Click the "Default" button in the lower left corner of the dialog box to save the above settings as default values. This default value is the default value of the document body, and the title can be set separately during text entry.
5. Insert page number
The national standard GB/T 974—1999 stipulates that the page number of official document typesetting is marked with No.4 semi-white Arabic numeral, which is placed one line below the lower edge of the plate center, and a No.4 word line is placed to the left and right of the number, and the word line is 7mm away from the lower edge of the plate center. Single page number is 1 word in the right space, and double page number is 1 word in the left space. "
setting: select the Page Number command in the Insert menu to open the Page Number dialog box, in which the bottom of the page (footer) is selected for Location, and the outside is selected for Alignment. If the first page needs to display the page number, select Page Number on Home Page, and click OK to display the page number at the footer.
double-click the page number on the first page of the document, and the text box where the page number is located will take effect. Select the page number, select the font size as No.4, enter "-1-"in the Chinese character input state, and then select the Paragraph command in the Format menu to open the Paragraph dialog box, select the Indentation and Spacing tab, and set Indentation Right to 1.
double-click the page number on the second page of the document, and the text box where the page number is located will take effect. Select the page number, select the font size as No.4, enter "-2-"in the Chinese character input state, and then select the Paragraph command in the Format menu to open the Paragraph dialog box, select the Indentation and Spacing tab, and set Indentation Left to 1.
6. Input of written date
The national standard GB/T 974—1999 stipulates that "mark the year, month and day in Chinese characters; "Zero" is written as "χ". ○' mentioned here is neither the number "" on the keyboard nor the English letter "O". ○' can be entered in the following ways:
Method 1: Select the "Date and Time" command in the "Insert" menu to open the "Date and Time" dialog box, in which there are various expressions of time and date, including the date expression specified in GB/T 974-1999. Just select it and click "OK".
method 2: use "smart ABC input method". if you enter "i21" and press the space bar, you will enter "21". If you want to enter "December 11th, 21", you can directly enter "i21ns2ys1r" and press the space bar.
In a word, there are many skills and methods for document typesetting. The document editor should have a strong sense of responsibility and master the document typesetting skills. Only in this way can the document typesetting be done well.
Just find a file to open and have a look, usually A4 paper. How to solve the problem of rearranging files in word files
1. Open Word, click the "Format" button in the menu bar, and select "Project Symbols and Numbers" from the drop-down list, as shown; 2. The Project Symbols and Numbers dialog box appears, switch to the Number column, and select "One, Two, Three ……" as shown; 3. Click "Custom" in the lower right corner to open the "Custom Number List", which is in front of "One" in Number Format.
why can't the WORD file be typeset after the PDF file is converted into the WORD file
1. There are several main reasons that affect the typesetting effect: the original file is not standardized, the PDF file is not standardized, it contains special styles, there are too many pictures in text tables, and the typesetting layout is used more.
2. Generally speaking, the more complicated the file is, the less standard the production is, and the greater the difference between the converted effect and the original file will be! Therefore, the effect of files converted from PDF files is not ideal, and the typesetting effect is not good. More reasons are not whether the converter is easy to use, but mainly the source files.
3. We should start with the PDF file itself. When other files are made into PDF files, electronic text information and picture information will be fixedly arranged on the page. At the same time, in order to ensure the correctness of the text style, different edited text and text fonts will be embedded in the PDF file together.
4. However, when a pdf needs to be converted into a word file in reverse, various problems will occur when it is converted in reverse, because the text encoding, format and font in it have been solidified by its own storage method, and the most common one is the garbled text.
5. At present, in view of the above-mentioned common situations, manual service is the best in overall conversion effect, because no single software can cope with such complicated and changeable situations, but people can. It is recommended that if you encounter such problems, consult first to see if the files can be converted effectively, because some files can't be used after being converted. How to typeset a word document
What we are pursuing now is that the typesetting requires mixed typesetting of pictures and texts. Therefore, if you want to improve the typesetting of word, you can add pictures appropriately and set the font size, boldness, color, etc.
The general typesetting format of Word is that the first line is indented by 2 characters, with single line spacing. Title No.2 is in bold type, and content No.3 is in song style, imitation song style or regular script. Can also be adjusted according to their own needs.
if the official document typesetting has the national standard
it will be standardized and beautiful according to the national standard
if not, you can contact me and ask God to help me typeset the PPT file into a WORD file, and I want to print it.
It's easy to solve. Download a Hanwang OCR software, scan PPT pictures, and you can export the text, but there will be some problems in typesetting. Just make some adjustments yourself to see if there are any typos or wrong numbers, but generally it's quite accurate. That's what I do in the office.
if you can't import, just use QQ screenshot and import.