The introduction and characteristics of the meeting
The introduction and characteristics of the meeting, in the workplace, we will inevitably encounter many different forms of meetings, so the face of different memories for us is the need for a certain etiquette and the prerequisite preparation, then the introduction and characteristics of the meeting are what, the following is the introduction of the relevant together to understand it.
The introduction and characteristics of the meeting 1Business etiquette
Meeting etiquette - before the meeting
Please look back at their own work status, in addition to the time at their workstations, the time of telephone communication will be more, and what other kind of communication more? That's meeting communication. Here we will talk about what etiquette should be noted in the meeting.
According to the participants to categorize, the meeting can be simply divided into external meetings and internal meetings. External meetings can be divided into product launches, seminars, symposiums and so on.
Internal meetings include regular weekly meetings, monthly meetings, year-end wrap-up meetings, recognition meetings, and planning meetings.
Let's take external meetings as an example, and talk about some of the details that need attention in business etiquette. We will divide the meeting into before, during, and after the meeting.
Before the meeting
In the preparations before the meeting, we need to pay attention to the following these aspects:
The meeting start time, duration of the meeting place to confirm the meeting attendees meeting topics pick-up and drop-off services, conference equipment and materials, company Souvenirs, etc. time, you have to tell all the attendees, the meeting start time and how long it is going to take. This will enable those attending the meeting to organize their work well. Place, is the meeting in what location, pay attention to the layout of the conference room is not suitable for this meeting. Characters, to external customers to participate in the company's external meeting, for example, the meeting has what characters to participate in the company's side of who to attend, is not already invited to the appropriate external guests to attend this meeting. The topic of the meeting is what issues will be discussed. Preparation of meeting items, that is, according to the type and purpose of this meeting, what items are needed. For example, paper, pens, notebooks, projectors, and so on is not required to use coffee, snacks and so on.
Meeting etiquette - meeting
In the meeting, we need to pay attention to the following aspects:
(1) meeting host
hosting the meeting to pay attention to - introduction of participants - to control the process of the meeting - to avoid running out or
In general, the conference room is a rectangular table, including oval, is the so-called square table meeting, the square table can reflect the primary and secondary.
In the square table meeting, pay special attention to the seating arrangement. If there is only one leader, then he generally sits on this side of the short side of this rectangle, or a more inward position. That is to say, the door of the conference room as a reference point, on the inside is the position of the guest of honor. If the host and guest to participate in the meeting, generally divided into two sides to sit, the host sits on the right side of the conference table, and guests sit on the left side of the conference table.
There is another way to try to avoid this arrangement of the primary and secondary, and the layout of the round table is the round table. In the round table, then you can not stick to so much ` etiquette, the main remember to use the door as a reference point, the more inward position is the more main seat, it can be.
Meeting etiquette - after the meeting
After the meeting, we should pay attention to the following details, in order to reflect good business etiquette. Mainly include:
Talks to form a written result, even if there is no written result, but also to form a stage of the resolution, the implementation of the paper, there should also be a person responsible for the follow-up of the relevant things;
Gift of the company's souvenirs;
Visit, such as a visit to the company, or the plant, and so on.
If necessary, a group photo.
The introduction and characteristics of the meeting 2
Minutes of the meeting and minutes of the meeting are meeting instruments. The main difference between the two is:
1, the nature of the different
Minutes of the meeting is a record of the meeting, just the original material, not a formal official document, generally not public, no need to convey or circulate, only for the information archive.
Minutes of the meeting is a formal official document, usually to be communicated within a certain range or circulated, required to carry out.
2, the object of different
The meeting records are generally recorded, all the official meeting to be recorded as internal information for archiving and further study of the problem and check the basis for summarizing the work.
The minutes of the meeting are mainly about the important meeting, only when the need to report to the superior or to the lower level to convey the spirit of the meeting, it is necessary to organize the minutes of the meeting into the minutes of the meeting.
3, the role of different
Minutes of the meeting does not have the role of guiding the work, generally do not report to the higher level, and not to the lower level of the distribution, only as a source of information and credentials to save.
Minutes of the meeting after the approval of the higher authorities, can be issued as official documents, some also published directly in the press, so that the relevant units to implement, so it has a guiding role in the work.
4, write a different
Minutes as an objective documentary material, no selective, synopsis, the original original record of the original intent, and must be with the meeting process, the more detailed the better.
Minutes of the meeting is selective, summary, not necessarily to include all the contents of the meeting, and must be at the end of the meeting, on the basis of the minutes of the meeting processed and organized, which reflects the spirit of the meeting, with a high degree of generality and distinctive policy.