Definition, purpose, and implementation of 5S management
★ 1S ---- organization
Definition:
◇Distinguish anything at the workplace into necessary and unnecessary;
◇Clearly and strictly distinguish necessary things from unnecessary things;
◇These things must be disposed of as soon as possible. Get rid of unnecessary things as soon as possible.
A proper sense of value ---- use value, not original purchase value.
Purpose:
●Free up space, space to live
●Prevent misuse, misdelivery
●Shape a refreshing workplace
Production process there are often some residual materials, to be repaired, returned to repair, scrapped, etc. stranded on the site, which both occupies the place and hinders the production, including some has been unusable jigs and fixtures, gauges, Machine equipment, if not removed in a timely manner, will make the scene become messy.
There is a waste of unwanted items on the production site:
Even if the workplace is spacious, it will be narrowed down. Scaffolding, cabinets, etc. are occupied by clutter and reduce the value of use. It makes it more difficult to find tools, parts, and other items, and wastes time. Items are placed in a cluttered and unorganized manner, increasing the difficulty of inventory and costing inaccuracies.Note:
Be determined and unnecessary items should be disposed of categorically.
Implementation points:
1) A comprehensive inspection of the workplace (scope), both visible and invisible
2) Establishment of "to be" and "not to be" judgment benchmarks
3) Removal of unwanted items from the workplace
4) Investigation of the frequency of use of the items that need to be used, and determination of the amount of daily use and placement of the location
5) Establishment of waste materials and disposal of items. p>(5), the development of waste disposal methods
(6), daily self-inspection
★ 2S ---- tidy up
Definition:
◇The necessary items that remain on the site after organizing are placed in separate categories and arranged neatly.
◇Clear quantities and effective labeling.
Purpose:
●A clear view of the workplace
●A neat and tidy working environment
●Eliminate time spent looking for items
●Eliminate excessive backlogs of items
Note:
This is the basis for improving efficiency.
Implementation of the main points:
1, the previous step of organizing the work to be implemented
2, the need for items to be placed in a clear place
3, placed neatly, organized
4, the floor demarcation of the positioning
5, the place, the items labeled
6, the development of waste disposal
Rectification of the \"3 elements\": place, method, labeling
Placement of places ---- Placement of items should be set 100% in principle.
- The storage of items should be fixed point, fixed capacity, fixed quantity
- Only items that are really needed should be placed near the production line
Placement method ---- easy to access.
- Do not go beyond what is specified
- Put more effort into the placement method
Method of identification ---- Placement places and items are in principle indicated on a one-to-one basis.
- Representation of the object and the place where it is placed
- Certain methods of representation should be standardized throughout the company
- More effort is put into the method of representation
The \"3 fixed" principle of reorganization: Fixed point, fixed capacity, and fixed amount
Fixed point: Where to put it appropriately
Fixed capacity: What kind of containers and colors are used
Fixed amount: The right amount
Focus:
● The result of the organization should be a state where anyone can take out what they need immediately
● It is clearer what should be put where from the standpoint of the newcomer and other people in the workplace
● It is necessary to find a way to make the items available for use right away
● In addition, it should be easy to return to the original place after use, and there should be no return. In addition, you should be able to easily return items to their original position after use, and you should be able to immediately recognize when they have not been returned to their original position or have been misplaced
★ 3S----Sweeping
Definition:
◇Sweeping the workplace clean.
◇Keep the workplace clean and bright.
Purpose:
● Eliminate spoils and keep the workplace clean and bright
●Stabilize the quality
●Reduce industrial injuries
Note:
Responsibility and institutionalization.
Implementation:
1. Establish cleaning responsibility areas (indoor and outdoor)
2. Perform routine sweeping to clean up dirt
3. Investigate sources of contamination and eliminate or isolate them
4. Establish a benchmark for cleaning as a norm
5. Begin a company-wide sweeping to clean up every place
p>● Cleaning is to make the workplace into a state of no garbage, no dirt, although it has been organized, reorganized, want to be able to obtain things immediately, but was taken out of the state to be able to be used normally. And to achieve this state is the first purpose of cleaning, especially the current emphasis on high-quality, high-value-added products manufacturing, but also do not allow the pollution of garbage or dust, resulting in poor quality.
★ 4S---- Cleaning
Definition:
◇Institutionalization and standardization of the practices implemented by the 3S above.
Purpose:
● Maintain the results of the 3S above
Note:
Institutionalize and check regularly.
Implementation:
1, the implementation of the previous 3S work
2, the development of visual management benchmarks
3, the development of 5S implementation
4, the development of assessment, audit methods
5, the development of a system of rewards and penalties, to strengthen the implementation of
6, the senior supervisors often take the lead in the inspections, to lead the attention of the entire staff of the 5S The company's activities.
● 5S activities once started, can not become ambiguous in the middle. If you can not follow through to the end, it will form another stain, and this stain will create a conservative and rigid atmosphere in the company: our company is doing everything halfway, will not succeed anyway, deal with it. To break this conservative, rigid phenomenon, the only way to spend more time to correct.
★ 5S ---- literacy
Definition: Through the morning meeting and other means, to improve the level of civilization and courtesy of the staff, enhance teamwork, and develop good working habits in accordance with the rules.
Purpose: To improve the quality of people, so that employees are serious about any work.
Note:
Persist for a long time to develop good habits.
Implementation of the main points:
1, the development of clothing, armbands, work hats and other identification standards
2, the development of the company's relevant rules, regulations
3, the development of a code of etiquette
4, education and training (new entrants to the intensive 5S education, practice)
5, to promote a variety of spirit-boosting activities (morning meetings, routine greetings, Courtesy campaigns, etc.)
6, to promote a variety of incentive activities, compliance with rules and regulations
How to do a good job of 5s on-site management
Draft 5S management specifications
Article I General Provisions
In order to create a clean, neat, comfortable and reasonable workplace and space environment for employees, so that the company's office management and cultural construction to enhance to a new level, we hereby formulate the following system.
Article 2 This system applies to all the employees of the headquarter of the company and the companies in foreign ports.
Article 3 Organizing
1. Monthly inventory of documents (including electronic documents), the documents are divided into necessary (effective) and do not want (expired), do not want to destroy all. Necessary documents to the Department of the Secretary to send the archives archives.
2. Monthly inventory of form records (including electronic documents), inventory of valid form records uniformly handed over to the Department of the Secretary to the archives archives.
3. Do an inventory of the items, equipment and space under the jurisdiction of the area, and distinguish between "to be" and "not to be";
Categorized as follows:
1) equipment: computers, printers, stationery, books, etc.
2) space: cabinets, printers, stationery, books, etc.
2) space: cabinets, printers, books, etc.
3.
2) Space: cabinet shelves, tables, chairs, storage bins, etc.
2) Space: cabinet shelves, tables, chairs, storage bins, etc.
3) Items: personal items, decorative items
4. Decide what you "want" and "don't want" based on the "Benchmark Table of Frequency of Use and Usage of Necessary Items"
5. The "don't want" items will be scrapped or auctioned off after being judged by each department head;
Baseline table for frequency of use and usage of essential items
Frequency of use Frequency of use Disposal method
Low ? Items that have not been used in the past year and cannot be reused Discard
Medium
Items that have been used only once in the past six months Items that are used once a month Centralized storage (e.g., filed or stored in a stockroom)High ? Items used once a week
Items used every day Items used every hour Stored at the desk or carried aroundArticle 4 Tidying up
Tidying up of the bay area:1. Desks: No items are allowed to be placed on the desktop except for documents, computers, mouth cups, telephones, and stationery; stationery must be placed vertically. Office supplies general standing supplies: pens, staplers, correction fluid, instant post, note paper, erasers, calculators, can be centrally placed in a certain area of the desk, computer lines, Internet cables, telephone lines are placed in an orderly manner; people leave for more than half an hour should be cleaned up the desktop.
2. Drawers: Try not to put office supplies in the drawers. The bottom drawer can put A4 documents, information; to make full use of this space from the following things can be put:
personal things personal reference materials (folders, thesaurus, manuals, catalogs, etc.) file dossier (a variety of information, draft documents, materials, etc.) blank paper, stationery, etc., are not often used3. chairs: Backrests, chairs are not allowed to put any items, people leave the chair is adjusted, leave for more than half an hour, the chair should be put back in the desk hole;
4. computer: computer in the front left corner of the writing desk, vertical host under the desktop;
5. card seat screen: inside and outside are not allowed to have any posting;
6. wastebasket: cover the plastic bag, placed in the front right corner of the desk under the writing desk;
7. No accumulation of debris under the table hole.
8. Outerwear handbags: please hang in the checkroom or drawer, is strictly prohibited on the desk and chair.
Office reorganization:1. office: desktop in addition to the company's purchase of desk supplies, file boxes, pencils, documents, computers, and no other items;
2. drawers: the same as the card area norms;
3. computers: desktop is placed at a 45-degree angle to the wall, vertical host placed under the desktop;
4. wastebaskets: placed behind the desk;
5. Drinking fountains: placed in the designated place, not to be moved at will;
6. Newspapers: must be on the newspaper racks, or after reading into the desk;
7. Outerwear handbags: the same as the cardinal area norms
Documents, information management reorganization:1. file management in accordance with the "Group archives management system" to implement the implementation of the
2. will be placed in accordance with the documents to be dealt with, in processing and processed classification, and in addition, the documents will be placed in accordance with the "group archives management system" to ensure that they have been processed. Documents are categorized according to pending, in process and processed, in addition to confidential documents. According to the application of the situation should be divided into daily use, commonly used and often do not use three kinds of documents that are often not used to be disposed of as soon as possible;
3. Hard disk electronic documents, information classification must be clearly organized, electronic documents need to be permanently, long-term preservation, should be formed into a double set of media, such as paper and office software filing and preservation;
4. Storage of public information on the floppy disk to take protective measures, so that all consciously and carefully used. All consciously and carefully used. And in order to clarify the link between the information stored in the hard disk and floppy disk, it is recommended to indicate the title on the label of the floppy disk. Floppy disks should also be categorized. After modification, make sure to indicate the title and date. Also floppy disks should be saved in a special binder, just like files.
Letters, e-mail (OA) reorganization:1. make a temporary letter folder, the letter can not be immediately dealt with in it, must be saved in the letter to save things in the book;
2. Office automation inside the important mail should be backed up in a timely manner; computer hard disk should be dedicated to the establishment of a folder, can not deal with the mail is stored inside;
3. p>3. In order to reduce the burden on the server, improve the response speed, office automation has looked at the mail do not exceed a certain number of managers, directors shall not exceed 100, ministers shall not exceed 50, employees shall not exceed 20. System administrators from time to time random checks.
Article V Cleaning
The company's new office building has a special cleaning staff, public **** area (such as channels, stairs) do not need to clean, the object of cleaning is mainly personal office area: desktop, table hole; office equipment: computers, fax machines, copiers, printers, etc.
Sweeping benchmarks
Objects Cleaning Standards Requirements Cycle Cleaning Time
Personal area desktop clean and tidy, no garbage in the table hole, no debris left behind 5 minutes a day cleaning 5 minutes after work every day
Office equipment host and key parts of the front, back, air intake without dirt once a week every Friday 15 minutes before work
Documents desktop, the computer can not be invalidated documents, can not be easily seen in the confidential documents
over Forms over the shelf life of the timely and centralized destruction of forms within the shelf life of the forms bound and sent to the Department of Secretarial archives
No worn-out cards, booklets, files, newspapers and magazines
No useless manuscripts and documents unrelated to the work of
Once a month
End of the month
Article VI Cleaning
The implementation of the collation, tidying up, cleaning work.1. Thoroughly implement organizing, tidying and cleaning in front.
2. Maintain a fresh and active atmosphere by utilizing cultural and promotional activities
Maintain 5S awarenessArticle 7 Quality
Comply with the relevant provisions of the Group's Employee Handbook Comply with the Company's daily management regulations Quality inspectionThe Administration Department conducts routine inspections twice a day (in the morning and at noon)
At the end of each month, the 5S The implementation committee of the company's 5S implementation inspection
5S implementation committee chairman of the company from time to time inspection
Rewards and penalties
To take the points system, each person monthly benchmark score of 100 points, where the violation of the above organization, reorganization, cleaning management norms of a person deducted 5 points, violation of the "company's daily management regulations" deducted 10 points.
Administration Department daily inspection, the violator in the office automation to be announced. At the end of the month for statistics, the person who was deducted 5 points will be given a warning, the person who was deducted 10 points will be deducted from the month's salary of 50 yuan, 15 points will be 100 yuan, and so on.
Monthly average score of all employees in each company and office as the monthly score of each company and office, for two consecutive months ranked first in the company and office of the staff to give the average bonus of 10% of the month's incentive; two consecutive months ranked last in the company and office of the staff deducted 10% of the average bonus for the month.
At the end of the year, each employee's monthly score will be added up, the highest score awarded "5S advanced individual" to give spiritual and material rewards.