In the whole bidding process, bidding documents play an important role. Bidding documents is the whole bidding activities start the foundation, is the focus of the project bidding activities. According to the tender documents required to prepare the tender documents, the quality of its preparation is a prerequisite for the success of the project bidding. So how to write a good bidding documents?
What are the circumstances that will be considered unqualified tender documents? In the preparation of tender documents, there are often some detailed errors, making the evaluation experts on the company's impression greatly reduced.
Diverse formats, inconsistent fonts, spacing, and typos;
Unclear structure, lack of index, can not quickly find the content of the scoring items;
Looks like a thick pile of documents, but did not prepare for the template provided, the technical specification requirements and evaluation requirements, but just copy and paste the content of other bids, appearing in some of the other bids regional words;
The p>The name of the bidder, project name and bidding section number are inconsistent with the bidding documents;
Personnel qualification materials are filled out incorrectly;
The amount of the offer is calculated incorrectly, and there is inconsistency in case.
I. Read the tender carefully and mark the key information.
The first thing to do after obtaining the tender documents should be to determine the bidding strategy by analyzing the tender documents. Let's say that there is no restriction on the terms of their inability to respond, or tendency is serious. To put it bluntly, you have to analyze the probability of winning the bid itself, whether it is controlled by others, which will directly affect their own quotation strategy.
Before you start making bids, mark the key information to ensure that important information is not omitted, no error.
Bidding deadline and location
Bidding information: project name, project number, bidder information, bidding agent information, contact person and other information.
Q&A deadline
Quotation requirements: maximum price? Strictly follow the quotation template
Commercial qualification requirements
Technical specification requirements
Packaging requirements: number of bidding documents, the original and copies of several copies?USB flash drive?
Signature, seal place: explain the need to seal the signature, the tender documents, the riding seal, cover, alterations, certain qualification copies, etc.
Removal of the bid item provisions
Two, set the framework, commercial, technical, and quotation of what is included respectively.
The preparation of tender documents in strict accordance with the requirements of the bidding document template (if any), there is no template to draw up their own structure to ensure that the structure is clear, and you can consider the scoring items as an important title to show that it is convenient for evaluation experts to read.
1, business part of the specific directory in accordance with the requirements of the tender, but the materials provided are roughly as follows:
Evaluation index table? Index according to the requirements of the chapter number or page number of the way
Bid letter
Tender Schedule / Response Schedule
Legal representative identification
Legal representative's authorization letter
Commercial terms/contractual terms of the item point-to-point response and deviation table
Technical specifications point-to-point response and deviation table
Qualification documents (business terms and conditions)
Technical specifications point-to-point response and deviation table
Bid evaluation index table
Bid evaluation index table
Qualification documents (copy of business license, organization code certificate, tax registration certificate and VAT general taxpayer certificate, professional qualification certificate, management system certification such as ISO9001, ICP certificate, bank credit certificate, financial audit report in recent years, relevant softwritings and patents, bidding deposit information form)Performance certificates
The members of the project to be dispatched List, according to the scale and characteristics of the bidding project, the applicant or bidder to be put into the corresponding project manager, technical personnel and management personnel should have the appropriate qualifications and capabilities, the personnel were developed to qualify for the conditions of service, and has served as a similar project performance experience, etc..
Service commitment (credibility commitment such as: the applicant or bidder in recent years, no major safety, quality accidents, contract disputes caused by litigation, arbitration, record of violations and related administrative penalties, etc., the bidding agent service fee commitment, integrity and honesty commitment, commitment to bidding information, etc.)
2, the technical part of the technical specifications according to the book, the technical point-to-point answer Build the technical part of the framework.
The technical part must first be a technical point-to-point response, and then write a technical program. For the technical specifications of the star content, involving the scoring criteria mentioned in the content should be described in detail in the relevant sections.
Company qualifications in the bidding are already determined before the estimation of points, the price is ultimately the only certainty, how to be able to determine the conditions under the premise of other competitors to open up the gap for their own points, the description of the technical part is very important. Technical part of many companies are easy to ignore, although the content of the reusability of strong, but also need to be based on specific technical specifications and evaluation standards to focus on the description of the adjustment and highlight. The main content includes:
Project background
Company background, technology research and development strength, intellectual property strength, list of qualifications and certificates, cooperation cases
Overall project objectives
Overall functional architecture, network deployment architecture
Solutions
Core technology
Software functionality
Operational Performance
Project time schedule management
Project cost estimation
Responsibilities of both parties and personnel work arrangements
Operation and maintenance service training
After-sales service
Quality management
Risk management
3. Quotation section
Understand the budget of the customer of the project (the tax rate and the maximum price), the payment method, the price limit, and the price of the project. limit price), payable methods, payment ratio, etc.
Accounting for the hardware cost and software cost of the product, in order to provide real and accurate data basis for the company management to make the decision of quotation. Software costs in accordance with the functional modules invested in labor costs, travel expenses, operation and maintenance personnel maintenance fees.
Major competitors analysis: the consistent strategy of the offer, and customer relations, profit points and the market pricing of its products.
Three, improve the content, in accordance with the bidding documents to the right medicine
The production of tender documents is mainly accurate, clear, concise, not the thicker the better, the evaluation of the experts do not have enough time to see. In principle, there are the following points:
1, substantive response. There can be no errors and omissions, this needless to say, appeared often lead to invalid bidding or serious deductions.
2, the table of contents and index table is very important to facilitate the evaluation of bidding experts to access the document.
3, practical for the king, for the technical and commercial part of the response must be clear and accurate description. Check the scoring criteria, understand the business, price, technology and scoring rules are also very important, according to the scoring points focus on the description. All the key points can not be spared.
4, in accordance with the judges' reading habits and tender requirements, the document system structure is clear.
Quote part of the notes:
1, usually retain two decimal places by default, pay attention to the unit: yuan RMB, case consistent.
2, the format of the quotation form in accordance with the requirements of the tender documents format, pay attention to whether the subheadings are sorted correctly.
3, "tender offer summary table total", "tender offer summary table" whether the figures match, whether there are arithmetic errors, especially when changing back and forth to pay attention.
Business part of the qualification as much as possible to show that the company has the ability to undertake the strength of the project; technical part of the project as far as possible according to the actual situation, do not overly false generalization, no target.
Document layout
Modify the document members must be revised together, especially after the merger of technology and business, to maintain communication at all times synchronized updates. Do not merge the version after each change, to determine a person to summarize the latest version of the update.
In order to avoid cooperation with pig-like teammates pit you, to clarify the division of labor as well as timely communication progress.
Business and technical documents, if written separately, to determine the document naming rules, the need to unify the font, title, spacing, header, footer, table of contents, cover and other formats.
The above content on how to write tender documents by swordfish bidding news comb, if you feel useful, please adopt.