The most complete bidding and tendering process and steps ever, a toolkit! Collection!
Bidder's preparation
One, the project
Submission of project proposals
Submission of project proposals are: the necessity of the investment project, the proposed scale and construction location of the initial concept, the preliminary analysis of the resource situation, the conditions of construction, the initial analysis of the collaborative relationship, the investment estimation and funding assumptions, the project The general progress of the arrangement of economic and social benefits of the preliminary evaluation.
Prepare project pre-feasibility study, feasibility study report and submit
Prepare project pre-feasibility study, feasibility study report and submit the main content: national and local corresponding policies, the unit's existing construction conditions and construction needs; feasibility and necessity of the project implementation; market development prospects; technical feasibility; financial analysis of feasibility; benefit analysis ( economic, social, environmental), etc.
Two, construction project construction
The bidder with the project and other approvals to the engineering trading center of the construction administrative department to register the construction.
Third, the construction unit bidding qualifications
There are engaged in the bidding agency business premises and the corresponding funds
There are able to prepare the bidding documents and the organization of the bid evaluation of the corresponding professional force
If not qualified to organize their own bidding, the bidder has the right to choose their own bidding agency, entrusted to handle the bidding matters. Any unit or individual shall not in any way for the bidder to designate the bidding agent.
Fourth, for the transaction certificate
The bidder holds the registration form of the construction report to register for the transaction in the Engineering Transaction Center.
Preparation of pre-qualification, bidding documents documents
I. Preparation of pre-qualification documents
Pre-qualification documents: pre-qualification letter of application, legal representative identification, letter of authorization, the applicant's basic information sheet, statement of financial position in recent years, completed in recent years, similar projects, under construction and new projects undertaken in the table, litigation and arbitration in recent years, other materials. and arbitration, other materials.
Second, the preparation of bidding documents
(a) the contents of the bidding documents
bidding notice, invitation to tender, instructions to bidders, bid evaluation methods, contract terms and format, bill of quantities, drawings, technical standards and requirements, the bidding document format.
(2) Preparation of tender documents notes
Clear document number, project name and nature;
Bidder qualification requirements;
Offering time;
Submission of tender documents, location and deadline. Bidding documents should be clear that the bidding documents submitted by the way, can be mailed, can be telex. Bidding documents should be submitted to what place, at what time.
Third, the preparation of bidding documents
Contents include: bidding letter and bidding letter appendix, legal representative identification or power of attorney, bid bond, has been marked price of the project, construction organization and design, project management, other materials, qualification information .
Language of the tender;
Composition of the bidding documents;
Binding of the bidding documents;
The style of the bidding documents and signatures;
Bidding price;
Fourth, the bidding period of validity
The bidding documents should be based on the project's situation clear bidding period, should not be too long or too short. In the event of special circumstances, that is, after the opening of bids for various reasons can not be finalized, the executing agency and the purchaser must request the bidder to extend the period of validity of the original bid before the deadline. This request and response must be submitted in writing. The Bidder may refuse such a request from the Executing Agency and its deposit will not be forfeited.
V. Sealing and Submission of Bidding Documents
Bidders shall seal and submit the bidding documents as required by the bidding documents:
For instance, sometimes the executing agency requires the bidders to submit the bidding documents, including the "Price Document", "Technical and Service Document", "Commercial and Service Document", "Commercial and Service Document" and "Commercial and Service Document", to the executing agency. For example, sometimes the executing agency requires the bidders to seal all the documents including "price documents", "technical and service documents", "commercial and qualification documents" together, and sometimes they will submit them separately according to the need, which depends on the actual situation, but it must be clear in the bidding documents.
The bidder shall ensure that the seal is intact and stamped with the seal of the bidder's unit and the seal of the legal representative, so that the sealing of the documents before the opening of the bid to check.
Six, scrapped
The following cases are treated as scrapped:
The delivery time of bidding documents has exceeded the specified bidding deadline (fairness and impartiality);
The bidding documents are not bound and sealed as required;
Not stamped with the official seal of the bidder and the seal of the legal representative and authorized representative, and the authorization letter of the legal representative is not provided;
Failure to submit a bid deposit or the amount is insufficient, the form of bid deposit does not meet the requirements of the bidding documents and the deposit, remittance line and the bidder's account bank is not the same;
bidding validity period is insufficient;
qualification documents are incomplete;
exceeding the scope of business bidding;
bidding for the goods are not the bidder's own production and does not provide Manufacturer's authorization and supporting documents;
Joint bidding, not to provide the joint responsibility of the obligations of the parties to the document;
Does not meet the technical specifications of the main parameters and beyond the scope of deviation from the release of bidding announcements, and so on.
Publishing a prequalification announcement
Preparing a prequalification announcement
Preparing a prequalification announcement includes: bidding conditions, project overview and scope of bidding, prequalification, submission of bidding documents, access to bidding documents, and qualification requirements for bidders.
Publishing medium
The bidding announcement is published on the website of the Engineering Transaction Center. The publication media are China Daily, China Economic Herald, China Construction News and China Procurement and Tendering Network (herein has been adjusted to the requirements of Decree No. 10), and the effective time for the publication of the tender notice in the media or on the website is five working days.
Prequalification
I. Sale of Prequalification Documents
Sale of Prequalification Documents
II. Acceptance of Applications for Prequalification of Bidding Units
Acceptance of Applications for Prequalification of Bidding Units
III. Prequalification of Potential Bidders
(I) Acceptance of Prequalification Documents
( (B) the formation of the pre-qualification committee by the bidder to form an evaluation team, including financial and technical specialists.
(C) evaluation procedures
Preliminary examination: pre-qualification documents for completeness, validity and correctness of pre-qualification.
Detailed examination: business license, enterprise qualification grade, etc. Financial aspects: whether there are sufficient funds to undertake the project. The bidder must have a certain amount of liquidity. Construction experience: whether it has undertaken similar to this project, especially with special requirements of the construction project; the number of projects constructed in recent years, the scale. Personnel: the number of engineering and management personnel, work experience, ability to meet the requirements of the project.
Equipment: whether the construction equipment owned by the bidder can meet the requirements of the project.
(iv) Clarification
The Examination Committee requires the applicant, in writing, to give explanations for any ambiguities in the pre-qualification documents.
Scope: written clarifications or explanations of the unclear content of the application documents; the applicant's clarifications or explanations shall not change the substance of the application documents and as an integral part thereof.
(E) method
Generally in the announcement will be set out in the evaluation method, the evaluation method is generally by the qualified system and a limited number of system.
(F) Review Report
After completing the review, the review committee determines the list of applicants who have passed the pre-qualification and submits a written review report to the bidder. If the number of applicants passing the detailed examination is less than three, the bidder re-organizes the pre-qualification or no longer organizes the pre-qualification but adopts the post-qualification method of direct bidding.
(VII) Determination of the List of Applicants Passing the Evaluation
The name of the applicant passing the evaluation is generally determined by the bidder in accordance with the provisions of the examination report and the qualification evaluation documents.
Fourth, the tender procurement needs to invite
Tender procurement needs to invite
Offering of tender documents and Q&A, addendum
I. Sale of tender documents
Sale of tender documents, drawings, bill of quantities, and other materials to the bidders who have qualified for qualification examination. It shall be five working days from the date of sale of the bidding documents, drawings, bill of quantities and other materials to the date of cessation of sale. The bidder shall give the bidders a reasonable period of time required for the preparation of the bidding documents, the minimum of which shall not be less than twenty days, and generally for insurance purposes, twenty-five days from the date of the issuance of the bidding documents to the date of the deadline for submission of the bidding documents.
Two, on-site survey and pre-bid meeting
(a) on-site survey of the organization of each bidding unit on-site, shall not be organized separately or separately a bidder on-site survey.
(ii) pre-bid meeting of all bidders on the bidding documents and in the process of on-site inspection of the existence of questions in the pre-bid meeting for the Q&A process.
Three, addendum
Addendum bidders to the bidding documents issued as a necessary clarification or modification of the bidding documents shall be required in the bidding documents at least fifteen days before the deadline for submission of bidding documents, notify the bidders in writing, the answer to the content of the bidding documents for the component parts.
Receipt of Bidding Documents
Receipt of Bidding Documents and Bidding Deposits of Bidders to ensure the sealing of the Bidding Documents.
Drawing of bid evaluation experts
The bid evaluation experts are drawn from the corresponding professional expert pools as they go along within two hours prior to the opening of the bids, and the other bidders send their representatives (with the corresponding professional titles of intermediate level or above) to participate in the evaluation of the bids.
Opening of bids
I. Time and place
The time is the time set forth in the bidding documents, the location of the engineering trading center.
Two, the participants sign in
The bidder, the bidder, the notary public, the supervisory unit, the discipline inspection department and other participants sign in.
Third, the sealing of the bidding documents to check
Opening of the bidding, by the bidder or its elected representative to check the sealing of the bidding documents, but also by the notary public commissioned by the bidder to check and notarized .
Four, presiding over the singing of bids
Five, the bid opening process records, and archives for inspection
Bidding documents evaluation
A bid evaluation committee formation
Bid evaluation committee consists of experts and representatives of the bidder, generally by the bidder's representative as the director of the committee, the experts in the bidding process before the opening of the bidding by the bidder in the expert database, and the expert information needs to be kept confidential. For its experts have "avoidance principle".
Second, bid evaluation preparation
(a) staff and judges to prepare
staff to evaluate the issuance of bidding documents and evaluation of the relevant forms, judges familiar with the bidding project overview, the main contents of the bidding documents and bid evaluation methods and standards and other content and to clarify the purpose of the bidding, the scope of the project and the nature of the bidding documents, and bidding documents, the main technical requirements and standards and business terms and so on.
(b) according to the bidding documents on the bidding documents to do a systematic evaluation and comparison
three, the preliminary evaluation
(a) the bidding documents in line with the identification
The validity of the bidding documents
The completeness of the bidding documents
and bidding documents with the consistency of the bidding documents
(b) the bidding documents to the challenge to the bidder, to written way to request the bidder to give explanations and clarifications.
(iii) The circumstances relating to the annulment of the bid need to be consistent with the bidding documents and relevant state regulations.
Four, detailed evaluation
(a) staff work
evaluation of auxiliary staff to assist in the evaluation of the evaluation of the bid evaluation scores of the jury to calculate, review and summarize the work.
(2) Evaluation Procedures
Technical Evaluation
The main contents are the feasibility of the construction program, the reliability of the construction schedule, the quality of construction to ensure that the supply of engineering materials and machinery and equipment skills in line with the technical requirements of the design, the bidding documents in accordance with the provisions of the bidding documents submitted to the proposal to make a technical evaluation .
Commercial evaluation
The main contents include reviewing the correctness of the calculation of all the quotation data, analyzing the reasonableness of the quotation data, and evaluating the commercial evaluation of the proposal.
Clarification of Bidding Documents
The Bid Evaluation Committee may make an appointment with the bidders to clarify their bidding documents by asking questions either orally or in writing and requesting the bidders to answer them, followed by a formal reply in writing by the bidders in a specified period of time, and the clarifications and confirmations must be duly signed by an authorized representative and be made an integral part of the bidding documents.
V. Bid evaluation report
Report content mainly includes basic information and data tables, the list of members of the bid evaluation committee, the record of the opening of bids, list of conforming bids, the abolition of bidding situation description, bid evaluation criteria, bid evaluation methods or evaluation factors list, scoring comparative list, the evaluation of the bidders in order, as well as clarification of the clarification of the corrective matters such as the summary of the minutes.
The bid evaluation report is signed by the members of the bid evaluation committee.
To submit a written report on the evaluation of bids and bid evaluation committee dissolved.
Sixth, recommend the winning candidate
The bid evaluation committee recommended by the winning candidate should be limited to one to three people, and marked in order.
Finalization
The results of the evaluation of the bidding in the municipal engineering trading center website for publicity, publicity time shall not be less than three working days.
Issuance of notice of award for construction project
I. Issuance of notice of award
Issuance of notice of award
II. Preparation for negotiation
Preparation for negotiation
Composition of negotiating personnel;
Focusing on the collection of information on relevant items;
Specific analysis of the subject of negotiation and its situation;
Clarification of the content of the negotiations, for the contract is established, there is no dispute, ambiguity, loopholes and related defects of the terms of any party has no room for bargaining;
Development of the negotiation program.
Pre-contract negotiations and signing of the contract
One, pre-contract negotiations
Negotiations at the agreed location, in the negotiation process to take the initiative to fight over, do not be too conservative or aggressive, pay attention to body language and voice, tone of voice, correctly manage the negotiation agenda, stand in the other party's point of view to speak about the problem, the implementation of the principle of altruism and harm to others.
Two, signing
The bidder and the successful bidder within 30 working days of the notice of award to sign the contract, and pay the performance guarantee.
Return of Bid Deposit
The bidder shall return the bid deposit to the successful bidder and the unsuccessful bidder within 5 working days after the signing of the contract between the bidder and the successful bidder.
Attached: a bid manager's bid checking notes
For the bidder, the most painful than the hard work, overtime and stay up all night to do the bid, less than 2 minutes on the waste. If it's the company's own strength that's not working, there's nothing to say. However, we have studied many cases and found that most of the bidders were scrapped because the bidders did not study the bidding documents y enough, and the details were mishandled and led to the scrapping of the bid.
Therefore, how to check the tender documents is a crucial thing for bidders.
▎▎This article is from Zhulong electronic bidding, the construction industry that matter, the new Luban, such as involving copyright questions