First, the important role of infrastructure files in engineering construction
Infrastructure files record the whole process of engineering construction, the real reproduction of the engineering project management process and the true face of the engineering entity. Infrastructure files have a comprehensive, complete sets, authenticity, accuracy, accurate and comprehensive infrastructure files for the acceptance of the project, the cause of engineering accidents and responsibility for the identification, the proposed improvement methods as well as future management and maintenance, alteration and expansion, etc. provides a detailed technical basis. Therefore, from a standardized point of view, each project must go through several stages such as project preparation, construction supervision, completion and acceptance, and each stage is bound to produce different documents. For example, in the project preparation stage there are feasibility studies and project documents, construction land approval documents, survey and design documents, bidding documents, budget documents, relevant construction contracts and agreements, etc.; in the supervision of supervision plans, supervision minutes, cost control, quality control, progress control and supervision reports, etc.; in the construction stage there are infrastructure information, civil engineering information, hidden engineering records, decoration and equipment installation project information, material testing documents. Facilities installation project information, material testing documents and a variety of construction tests and construction logs and other documents; completion and acceptance of the stage of comprehensive as-built drawings, professional as-built drawings, as-built reports, acceptance records, final accounts and delivery of the project to the use of property documents, as well as the links in the audio-visual and electronic archives, etc., there are problems and adjustments to the directives and instructions for change, etc., these tests, instructions and batch materials are evaluated project construction These tests, instructions and batch materials are very important basis for assessing the quality of engineering construction. With the rapid development of national economic construction, key projects continue to increase, improve the understanding of the importance of the infrastructure file, the formation of the situation, become an important task of the management of the infrastructure file under the new circumstances.
Second, the main problems in the management of infrastructure files
1. file management awareness is not strong
Project leaders and archivists in charge of the importance of infrastructure files lack of sufficient ideological understanding of the implementation of the initiative to learn and publicize is not high, coupled with the large mobility of the infrastructure engineering team, the staff is unstable, the file management responsibilities are not implemented to specific personnel, the works of the various participating departments lack of communication with each other, the project is not a good idea, but also a good idea of the management of the project. Departments lack of mutual communication and exchange, each acting in its own way, resulting in a serious disconnect between file management work, file information flow unclear. In addition, due to the professionalism of infrastructure projects and archives, engineering and archives personnel do not understand each other's professional and technical knowledge, work procedures, the lack of engineering archives management practice ability, resulting in the collection of infrastructure archives, organizing and filing is not timely, not standardized.
2. Infrastructure file management system is not perfect, file quality, safety is not effectively safeguarded
Out of the project construction cost considerations, many units did not set up infrastructure file management department, did not set up full-time archives staff, no specialized archives workplace and archives storage warehouse, infrastructure file facilities and equipment old and backward can not meet the needs of archives management, archives storage up to Can not meet the most basic "eight defense" requirements. In addition, due to the degree of modernization of infrastructure file management and the rapid development of engineering construction needs do not match the lack of appropriate engineering file management software, computer management only stays at the level of typing records, these problems have greatly affected the efficiency of archive management and the use of value.
Third, strengthen the infrastructure file management countermeasures
1. Change the concept, enhance the understanding of the importance of the file
Infrastructure project file management is gradually by the internal management of the enterprise to the information technology, market-oriented, socialized management change, to be people-oriented, and actively publicize the importance of the Archives Law, the correct understanding of the infrastructure file is to improve the quality of the management of the infrastructure project key and Guarantee. Infrastructure archives work involves construction units, design units, construction units, supervision units, archives administration and management departments and many other departments, the archives department alone is unable to independently complete the collection and arrangement of information, cataloging and archiving work, so it is necessary to set up a global awareness, and strive to obtain the attention and cooperation of the leadership of the unit and the various functional departments, through the use of the archives examples to strengthen the archives staff's work enthusiasm and sense of responsibility, to Improve the status of the archive work, so that the majority of participants in infrastructure projects, the use of the gradual realization of the uniqueness and necessity of the archives and archives work, in order to change the passive to the initiative to improve the level of infrastructure archive management.
2. Improve the infrastructure file management system, establish and improve the infrastructure file rules and regulations
According to the characteristics of infrastructure projects and infrastructure file management requirements, the construction departments should set up the appropriate archives, with full-time archives staff, clear management responsibilities and authorities, the establishment of infrastructure file management network system, deepen the function, and strengthen the engineering and archives personnel between the business exchange and communication. business exchanges and work communication between the engineers and archivists. Especially in some major and transnational project construction, it is more important to take the initiative to learn from the international advanced management experience, and establish a modernized infrastructure file professional management mode in line with the national conditions and its own operational characteristics. For example, at present, the domestic project construction generally take the project manager contract responsibility system way, by the project manager is solely responsible for the quality of construction, progress, safety, etc., the completion of the project plays an important role, in the signing of the contract for the project contract, can be clearly included in the project construction document archiving to the project assessment standards, only after the completion of the project, all the objectives of the project to achieve the previously developed assessment standards can be honored project contract. When the project contracting contract is signed, it can be clearly included in the project assessment standards, only after the completion of the project, all the objectives to meet the previously established assessment standards can be honored project contracting awards, can ensure that the infrastructure file collection is complete, standardized, filed in a timely manner, safekeeping.
3. Increase investment, improve the infrastructure of the infrastructure file infrastructure
The archives staff should take the initiative to report to the leadership of the infrastructure file work problems and the need to configure equipment and facilities, and strive for leadership support at all levels. Actively coordinate the construction of archives in line with the file storage "eight defense" requirements of the archives and equipment to improve the infrastructure archives working environment conditions.
4. realize the process of management, infrastructure file management work into the infrastructure project management
First, the infrastructure file work and engineering construction process in tandem with the construction of the construction project to apply for the establishment of the project, that is, to start the collection of infrastructure documents, organizing, reviewing the work of the completion of the construction project acceptance, the completion of the project documents archiving, acceptance of the project from the source of the engineering construction to control the quality of the management of the infrastructure file. Quality. Second, the establishment of engineering contract system, supervision system, contract system and other binding mechanisms, in the signing of the contract, clear need to transfer the number of infrastructure files, sets of materials, archiving time and quality requirements and other matters, and provides for eight percent of the project as a deposit of infrastructure file archiving, do not submit a complete and complete infrastructure files will not be accepted and will not be paid for, effective control, supervision and standardization of the quality of infrastructure files. Third, the implementation of infrastructure file work "three into", "four synchronization" measures, that is, the infrastructure file work into the infrastructure project plan, into the infrastructure project rules and regulations, into the job responsibility system; infrastructure file work with the synchronization of the infrastructure project, with the synchronization of the construction progress, with the synchronization of the infrastructure project, with the synchronization of the construction progress, with the synchronization of the infrastructure project. Infrastructure project construction progress synchronization, synchronization with the work of the infrastructure project inspection synchronization, synchronization with the completion of the infrastructure project acceptance, to ensure that the infrastructure file archiving work is carried out smoothly.
5. Standardize the infrastructure file filing standards, improve the quality of filing
The units should be strictly in accordance with the operating specifications to do their duties within the scope of the infrastructure file organizing, organizing, cataloguing, storage, use of the work, follow the formation of infrastructure files law, to maintain the organic linkage of archival materials, individual projects to be independent of each other, to facilitate the use of the principle of constituting a clear classification, a continuous set of A whole. Through the project technical meetings, technical briefings and other forms of infrastructure file work to solve the problem, the formation of field office minutes, archives work summary, briefings and other documents, but also to take the external archives work experts on-site demonstration, business consulting Q&A, etc., the infrastructure file business work to guide and standardize the unified infrastructure file management standards and operating methods.
6. Do a good job of acceptance of infrastructure files
Whether it is the property rights unit, supervisory units or construction units, must be in strict accordance with the State Archives Bureau issued the "construction project (engineering) file acceptance methods" and the requirements of relevant laws and regulations, to strengthen the management of infrastructure file information, the implementation of the infrastructure file filing system, the acceptance of the system, the implementation of the work of the infrastructure file inspection, pre-acceptance. Steps. Infrastructure files must be accepted by the city construction file management department before the completion of the infrastructure project acceptance, project completion and acceptance within one month after the handover of infrastructure files should be completed, through the infrastructure file acceptance link, to improve the level of infrastructure project management and file management.