Procurement management of equipment production enterprises
It is necessary to strengthen ex post facto supervision, to strengthen the supervision and inspection of the bidding follow-up, and to timely discover illegal subcontracting and subcontracting, falsification, and other illegal, illegal, and disciplinary behaviors. Here is some relevant information I shared for your reference.
First, the understanding of the effectiveness of the monitoring method
To carry out the procurement of effective monitoring should be focused on standardizing the procurement process and to protect the economic efficiency of enterprises, in accordance with the requirements of the higher management, check the establishment of the system and the implementation of the system. First, we should check the establishment of the enterprise procurement system to promote the enterprise to strengthen the basic management. In practice, it is found that some units with weak management foundation have not really established a well-run internal control management system, even if there are some systems are vases, and there is a gap with the actual situation, the humanistic thinking, the will of the chief still occupies a dominant position in the lack of supervision in procurement management, and is very prone to irregularities and disciplinary problems. Effectiveness monitoring should pay close attention to the management thinking of business leaders, the distribution of responsibilities and powers and other control environment information, and the establishment of a sound procurement system, based on laws and regulations and the company's provisions, improve the procurement system and management procedures, clear responsibilities and assessment methods, to promote the leading cadres at all levels to further establish a sense of law-abiding, and first of all, to realize the "business openness, the process of control, throughout the record, permanent traceability" at the system level, The first system level to realize the management requirements of "open business, controlled process, full record, permanent traceability". Secondly, we should promote the standardization of procurement behavior by checking the implementation. Effective supervision should seize the key links of procurement planning, project creation, sourcing, supplier selection, contract signing, acceptance and settlement, and check in detail the records related to bid opening, bid evaluation and finalization, non-tendering procurement process information, decision-making information, contract signing, supplier qualification background, and so on. The company's main goal is to provide the best possible service to its customers, and to provide the best possible service to its customers in the future.
Two, the practice of equipment manufacturing enterprises procurement management problems
First, the system awareness and system construction can not keep up, resulting in management is not standardized. In practice, individual production enterprises in the beginning of the establishment, in accordance with the requirements of the higher level of the establishment of a relatively complete set of rules and regulations, but with the development of the enterprise, the organization, the requirements of the higher level and the specific practices of the unit have changed, only the procurement system has not moved, has been out of touch with the actual and found a lot of procurement in violation of the provisions of the company's problems, as well as often occurring in the emergency purchases, the lack of a system of procurement basis for the temporary. Although the surface is not a timely update of the system, but exposed the system is a weak sense of awareness, the deep-rooted problems of the enterprise system is virtually non-existent. System usually no one to see, naturally will not think of repair. The system can not guide the specific work, will inevitably lead to frequent requests for reports, anything to ask the leadership what to do, which not only seriously reduces the management efficiency, but also will become induced by a variety of violations of the law and discipline behavior. Second, the procurement operation is not standardized, resulting in risk control. Mainly focused on the implementation of the inquiry than selection is not standardized, as well as the bidding is not bidding. Inquiry than selection procurement, some of the number of quotation units is small, the lack of competition, not up to the system requirements, some parts procurement directly from the last supply unit, the price to maintain the historical offer or reduce the purchase of a few points, not in accordance with the provisions of the company time by time to request quotations; individual grass-roots production units to conceal the procurement information, to circumvent centralized purchasing and public bidding, so that their own in the purchase of time, procurement methods, suppliers, procurement price and so on. Purchasing price, etc. to obtain a greater degree of autonomy in the right to choose, so that although the operation "saves" the time required for approval and public bidding procedures, to a certain extent, for the organization of production to create "favorable" conditions, but its violation of the company's regulations is an indisputable fact, and whether there is self-interest is also difficult to understand the company's rules. Which there is no self-interest is also difficult to thoroughly clarify, and this simplified procurement procedures must be bypassing certain control links, in this "free" environment, spending other people's money to buy things for other people, the efficiency and effectiveness of the difficult to guarantee, easy to breed product quality, corruption and other risks. Third, supervision and inspection are not in place, internal control is incomplete. Enterprise discipline inspection and supervision agencies generally have "limited manpower, limited capacity, limited means" of the problem, coupled with the individual units of leadership support is not enough, it is difficult to the unit of the procurement department of the procurement management behavior of continuous and effective supervision, resulting in the existence of the procurement department of the problem can be easily hidden, is not conducive to the control of the enterprise procurement-related risks.
Three, the equipment production enterprise procurement effectiveness monitoring practice method
For the above problems, the author believes that the effectiveness of the monitoring work should be done from the following aspects. First of all, the human 's requirements. Monitoring personnel should continue to learn, to maintain competence, not only to be proficient in business management techniques, but also to know the law, familiar with the bidding law, contract law, the company law and other legal provisions and the company's regulations, to understand the bidding, the procurement work specific process, but also as far as possible to grasp the business situation, process, market conditions and other relevant information, to really do the situation, the bottom line, so that the effectiveness of procurement management The second is the requirement of the inspection content. Secondly, the requirements of the inspection content: First, to strengthen the supervision and inspection of the system, process construction, and promote the establishment and improvement of the enterprise "according to the system of doing things, with the system of power, by the system," the institutional mechanism, so that employees develop the habit of doing things according to the system. If it is found that the system is unreasonable and contradictory to normal production and operation, the situation should be promptly identified and reported to the management. Second, the specific implementation of procurement to strengthen supervision and inspection. For important bidding projects, the inspectors should carry out follow-up supervision, focusing on determining the procurement sourcing methods, such as bidding whether the pre-tender work is standardized, whether the decision-making or approval procedures are complete, whether the relevant meeting records, minutes are complete, as well as the development of bidding documents, the bidding qualification settings, business terms, technical terms of the determination of the internal management procedures are standardized and effective, but also on the selection and recruitment of experts, the opening of the bidding, bid evaluation, Whether the procedures of expert selection and recruitment, bid opening, bid evaluation and finalization are in accordance with the law, whether the winning results are consistent with the evaluation results, whether the winning bidder and the expert recommendation are inconsistent with the provisions of the report, whether non-tendering procurement, emergency procurement, and piecemeal procurement are operated in strict accordance with the provisions of the regulations, etc., and to learn about the non-tendering procurement projects through multiple channels to find out whether there is any issue of splitting the whole project into parts and evading the bidding process. Third, the supervision of contract signing and implementation. Enterprises tend to pay more attention to the process of bidding control, but the signing of the contract link to relax control, after winning the bidding unit and the winning unit to negotiate, change the technical specifications, the number of bids and the amount of the winning bid is not rare, so that the bidding is a formality, losing the meaning of existence.
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