1. Employee handbook/guidelines;
2. Records of underage workers' admission and regular medical checkups;
3. Workers' voluntary overtime affirmations or agreements (if applicable);
4. Procedures for remedial measures after discovery of child labor;
5. Protection of underage and female workers in Company policies and procedures;
6. Separation procedures including timing of resignation notices and dismissal and related records;
7. Recruitment procedures;
8. Provisions for benefits and entitlements (allowances, paid leave such as annual leave or marriage and maternity leave, etc.);
9. Procedures for rescue and treatment of injuries;
10. Evidence of workers' insurance programs (social insurance and supplemental Commercial insurance);
11. Policy prohibiting the recruitment of child labor;
12. Records of regular and overtime hours of work for the last 12 months and attendance records for the last 12 months;
13. Wage schedules and pay stubs for the last 12 months with all deductions and earnings;
14. Policy prohibiting the use of forced/debt bonded/prison labor;
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15. Records of cooperating vocational schools (if applicable);
16. Roster with details of human resources such as number of direct, non-direct, dispatched and temporary workers in each department;
17. Contracts with labor dispatching firms (if applicable);
18. Labor contracts (for all employees)/collective agreements (if applicable);
19.19. Factory rules, regulations, processes and procedures related to discipline;
20. List of underage workers/registration certificate of underage workers (for the record of the local labor bureau);
21. Personnel files including the registration of the employee's entry into the factory, a copy of his ID card, a recent photo, relevant documents proving his age, and a copy of the labor contract issued records;
22. Leave of absence form;
23. Shift scheduling for underage workers;
24. Attendance record management procedures;
25. Production records including daily records and piecework production schedules;
26. Apprenticeship policy (including non-employment of apprentices);
27. Remuneration policy setting out the method of calculating and deducting base salary and overtime;
28. Control of working hours records / comprehensive timekeeping approvals;
29. Records of hours of work control / comprehensive timekeeping approvals (if applicable);
29. Records or forms of remedial measures taken after discovery of child labor;
30. Canteen / dormitory rules and regulations;
31. Overtime applications and arrangements (if applicable);
32. Bank transfers and lists of payroll disbursements (if any);
33. Monitoring of Procedures for monitoring labor, EHS regulations;
34. Minutes of workers' meetings/minutes of union and management meetings;
35. Requirements for pre-employment medical examination;
36. Health and safety procedures (e.g., lockout signs, confined spaces, hot work, etc.);
37. List of labor/EHS risks identified by the plant and Risk assessment records;
38. Hazardous energy control procedures, electrical safety, confined space entry and fall protection, etc.
39. An anonymous complaint procedure to protect against retaliation;
40. Policies prohibiting discrimination;
41. Working time policies including regular and overtime work, shifts, in and out, breaks, vacations, and shift reassignments;<
42. worker leave of absence policy;
43. identification card verification/confirmation procedures;
44. worker complaint handling policies/procedures/records of handling of complaints, including worker or union meeting minutes, if any;
45. nonconformity tracking, closure, status, and management review records;
46. work-related Injury and illness records (e.g., logbooks or nurse logs);
47. Emergency preparedness plans and drill reports;
48. Electrical system safety inspection reports;
49. Policies to safeguard freedom of association/unionization;
50. Evidence of regular communication and feedback with workers;
51. Piecework wage calculation procedures (if applicable);
52. records of disciplinary enforcement and related investigations and enforcement actions;
53. lightning protection system test reports.
54. List of personal protective equipment required for different jobs;
55. Registration and annual inspection certificates of elevators and lifting equipment (if applicable);
56. Fire fighting/evacuation drill plans and records;
57. Induction certificates for boiler and pressure vessel operators (if applicable);
58. Job advertisements and job descriptions;
59. Certificates of special operators for operating elevators and forklifts, electricians and welders;
60. Factory plans;
61. Records of safety reviews and evaluations of equipment purchased or installed (risk assessment of machine safety);
62. Certificates of registration for the use of boilers and pressure vessels and certificates of compliance with annual inspections (if applicable);
63. Programs and procedures for the use of personal protective equipment (respiratory protection, hearing protection);
64. Records of emergency evacuation in case of chemical spills (if applicable);
65. Annual inspection reports on fire protection (if applicable);
66. Records of election of employee representatives / trade union statutes;
67. Records of evacuation drills conducted in dormitories;
68. reports on analysis of work hazards;
69. records of accident/occupational disease investigations, including major causes of accidents and corrective measures and follow-up reports;
70. certificates of fire safety compliance for plants;
71. records of testing of eyewash;
72. records of maintenance and testing of fire fighting procedures, fire fighting systems, fire extinguishing and alarm systems
73. Accident/incident analysis;
74. Accident/incident investigation and reporting procedures;
75. Occupational hazards testing reports;
76. First aiders' qualifications;
77. On-site medical personnel qualifications, if any;
78. Procedures for assessing ergonomics/strength requirements Procedures for rescue and treatment of injuries;
80. Certificate of General Requirements for Testing and Calibration Laboratory Competence;
81. Records of inspection, testing and maintenance of dormitory facilities, such as ventilation, toilets, fire detection and extinguishing equipment, lighting equipment, etc.
82. Environmental Protection Permit and Environmental Assessment Report;
83. Workers' Records of occupational health checkups, including medical surveillance tests (e.g. blood tests and hearing tests);
84. Records of ergonomic risk assessment or manual handling risk assessment of workers for hazardous physically demanding work and repetitive operations;
85. Procedures for the management of motor vehicles and vehicles in the plant;
86. Health permits for cafeteria facilities and health inspection records;
77. Records;
87. Records of preventive maintenance of machines and inspection of protective measures for machines;
88. Procedures and records of cleaning, disinfection and pest control in the canteen;
89. Records of health check-ups/certificates for staff in the canteen;
90. Quality test reports of potable water (in the factory and in the dormitories) (if any).
Weber Enterprise Management Consultant Limited (VBON) is a well-known factory inspection and counseling organization specializing in factory inspection and counseling in China, with successful cases of Wal-Mart, Disney, Target, Costco, Sears, Apple, Tesco, Coca-Cola, Jcpenney, Nike, Home Depot, McDonald's, Lowe's, Kohl's, Oppo, Watson's and other customers factory inspection and BSCI, SEDEX, ICTI, WRAP, WCA, EICC, RESA, SQP, SA8000, C-TPAT and other system certifications, ten years of experience in counseling, auditing relationships throughout the country, more than 2,000 successful cases, to ensure that One-time through all kinds of factory inspection audit!
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