(a) General
1. Warehouse is an important part of the enterprise material supply system, is a variety of materials turnover of the enterprise's reserve links, and at the same time bear a number of business functions of materials management. Its main task is: to keep a good stock of materials, to achieve accurate quantity, quality and integrity, to ensure safety, send and receive quickly, production-oriented, thoughtful service, reduce costs, accelerate the turnover of funds.
2. To be placed in accordance with the factory production needs and plant and equipment conditions of integrated planning, rational layout; internal to strengthen the economic responsibility system, scientific division of labor, the formation of the material sub-portal management of the guarantee system; business should be carried out to standardize the quality of work, the application of modern management techniques and ABC classification, and constantly improve the level of warehouse management.
(B) acceptance of materials into the inventory
3. Materials into the inventory, the custodian should be personally with the delivery of formalities, check and count the name of the material, the number of whether the same, according to the material handover of the requirements of the book signed, should be aware of the signing is the transfer of economic responsibility.
4. Materials into the inventory, should be first into the inspection area, without inspection is not allowed to enter the goods position, not allowed to put into use.
5. Material acceptance, the custodian with the invoice listed in the name, model, quantity, measurement and acceptance in place, steel should be marked with a color, storage inventory list should be filled out clearly in all columns, and along with the consignment notes to the Finance Section to keep track of.
6. Non-conforming products, should be isolated and stacked, is strictly prohibited for use in production. If the work is sloppy, mixed into the production, the custodian should be responsible for dereliction of duty.
7. Receiving and inspection found in the always be timely notification of the section chief and the operator to deal with. Consignment to the goods have not arrived, or goods have arrived without invoices, should be reflected to the operator inquiries, until the elimination of pending matters hanging accounts.
(C) the storage and custody of materials
8. The storage and custody of materials, in principle, should be the attributes, characteristics and uses of materials to set up warehousing planning, and according to the conditions of the warehouse to consider zoning division of labor, where the throughput of large floor stacking, small turnover shelves, floor stacking to the sequence of classification and specifications arranged in the order of the number, shelves of the classification of the four positioning number.
9. The principle of material stacking is: under the premise of reasonable safety and reliability of stacking, the implementation of five-five stacking, according to the characteristics of the goods, must be done to see the number of eyes, check the convenience of rows and columns, civilized and tidy.
10. Warehouse custodian of inventory, custody, to be inspected on behalf of the material, as well as equipment, containers and tools, etc. have economic and legal responsibility. Therefore, resolutely to achieve the people have responsibilities, things have their own masters, everything is managed. Warehouse materials, such as loss, depreciation, scrap, surplus, deficit, etc., the custodian shall not take the "surplus, send more, when the loss of deductions," the disciplinary practices.
11. Custodian of the material should be based on its natural properties, considering the storage of the place and custody of common sense treatment, strengthen the custody of measures to meet the "ten no" requirements, so that the national property does not occur custody of liability losses. The same kind of material stacking, to consider the first in first out, delivery convenience, leaving room for maneuver.
12. Custodial materials, without the consent of the section chief, are not allowed to lend. Total materials, are not allowed to fold pieces of zero-issue, special circumstances should be approved by the section chief.
13. Warehouse should be strictly guarded system, prohibit unauthorized entry of non-stock personnel. Warehouse fireworks are strictly prohibited, open-flame operations need to be approved by the Security Section. Custodian should know how to use fire fighting equipment and the necessary knowledge of fire prevention.
(D) material distribution
14. According to the "push the old storage new, first-in-first-out, according to the provisions of the supply, saving materials" principle of material distribution. Material adherence to a disk bottom, two check, three materials, four reduction of the principle of material. Greed for convenience, violation of the principle of material distribution caused by material failure, mold, large materials, small materials, excellent materials and errors and other losses, the custodian should be held economically responsible.
15. Material receipt should be filled out the name of the material, specifications, models, the number of materials received, the map number, part name or material use, accountant and material receipt signed. Materials should be planned material plan; is a limit of materials should be in line with the limit of material supply system; is required to approve the material should be approved by the approver's signature. At the same time, over the cost of the collaterals without formalities, shall not issue materials.
16. Transfer of materials, custodian to review the unit price, the total amount of payment and stamped with the Finance Section receipts before sending materials. Found that the price does not match or undercharged, etc., should immediately notify the biller to correct the shipment.
17. For special applications for materials, in addition to planning the number of purchasers set aside for backup, should be used by the applicant unit. Standing materials, all of which can be divided into another, in line with the principle of economy, should be folded into another supply, not allowed to issue a one-time material.
18. The material must be issued with the collaterals and receiving workshop for the handover, face to face point of clear, to prevent errors out of the door.
19. All issued vouchers, the custodian should be properly kept, not lost.
(E) other related matters
20. The bookkeeping should be clear handwriting, day and month without backlog, collection, monthly report in a timely manner.
21. The inventory gains and losses caused by the permitted range of the difference, reasonable natural losses can be reported every month, so as to achieve the four consistent accounts, cards, goods and funds.
22. Create five good warehouse is the direction of each custodian's efforts, a monthly inspection of the warehouse, in order to promote the development of five good warehouse.
23. Custodian of the transfer of work, we must handle the handover procedures, the transfer of outstanding issues and related documents, to list three copies, write the situation, the two sides signed, the section leader witnessed, both sides of a copy of the newspaper section archives a copy of the entanglements that occurred after the fact, the original transfer of the person is still responsible for compensation. The loss caused by dereliction of duty, in addition to the original price of compensation, but also to the disciplinary action.
24. Inventory gains and losses reflect the quality of the custodian's work, and strive to do without error.
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Warehouse Management System
One Purpose
This system for the warehouse of the receipt, issuance, storage, and management of the provisions of the system in order to ensure that unqualified raw materials and finished products are not warehoused, are not issued, and not deteriorate in storage, are not damaged, are not lost.
Scope
Applicable to the management of raw materials and finished goods warehouse and warehouse of goods to be processed.
Three contents
1. Duties
● Raw material storekeeper is responsible for raw materials, outsourcing products, semi-finished products receiving, sending and managing work.
● Finished goods storekeeper is responsible for the receipt, dispatch and management of finished products and the preliminary acceptance of returned goods.
● The warehouseman is responsible for receiving, dispatching and managing the goods to be disposed of.
2. Inventory
● Inventory of raw materials, outsourcing products and semi-finished products.
Ⅰ Raw materials, outsourcing products to the company, by the warehouseman designated to be placed in the warehouse to be inspected area, the bulk of the goods can be placed directly in the warehouse qualified area (palletized on the pallet), but should be made "to be inspected" mark. Then, the treasurer in accordance with the "process and product monitoring and measurement procedures" of the provisions of the arrival verification and inspection.
Verification of the contents include: name, model specifications, manufacturer, date of production or batch number, shelf life, quantity, packaging conditions and certificates of conformity. If the validation is qualified, the treasurer submits the "Purchase Receipt Notice" to the Quality Control Department for inspection; if the validation is not qualified, notify the Purchasing Department for negotiation or return.
II treasurer received the Department of Quality Control inspection concluded that "qualified" inspection report, should be timely for warehousing procedures, and the goods to be inspected in the area of the goods transferred to the warehouse qualified area, has been placed in the warehouse qualified area of the goods to be inspected, the "to be inspected" logo should be removed; received the inspection conclusion of the "procurement receipt notice" reported to the inspection; notify the Purchasing Department for negotiation or return of verified unqualified. Marked off; received the inspection conclusion of "unqualified" inspection report, should be made in accordance with the provisions of the unqualified marking, waiting for unqualified products trial. Received the "nonconforming product review form" according to the conclusion of the disposal of the implementation.
Ⅲ Purchasing Department prints "Purchasing Receiving Notification Form" and sends it to the warehouseman of Production Department as a proof of receiving and warehousing.
Ⅳ Semi-finished products after passing the inspection, the inspection conclusion of the "qualified" production department to print the inventory list to the raw materials warehouse for semi-finished goods warehousing procedures. The storekeeper should check the name, model, quantity, batch number and production date of the semi-finished products, and they can be put into storage only after they are correct.
● Finished goods warehousing
Ⅰ Inspection concluded that "qualified" products production department print "warehousing list" to the finished goods warehouse for finished goods warehousing procedures, in handling the warehousing, the treasurer should check, check the product name, model, number of marking whether the correct, standardized, and whether the outer packaging is clean, etc., to meet the requirements before storage. Only those that meet the requirements can be warehoused.
II finished products should be placed in the warehouse after storage in the qualified area.
● pending inventory
Ⅰ finished goods warehouse supervisor is responsible for the return and beyond the shelf life of slow-moving products into the warehouse; production department is responsible for semi-finished products and quasi-finished products to be dealt with into the warehouse; the warehouse supervisor should be checked and verified that the product name, model, quantity, batch number and so on whether it is true, the warehouse receipt for audit.
● After the products are warehoused, the storekeeper should review and record the name, model, specification, batch number, production date, quantity, shelf life and date of warehousing as well as precautions on the account. And "product identification and traceability control program" provisions to make the mark.
● Products that have not been inspected and tested or deemed unqualified by the inspection and test shall not be put into storage.
● The storekeeper should keep the relevant quality records (validation records, original quality certificates, inspection report forms, etc.) of the products in storage, and organize and bind these quality records according to the chronological order and the category of the products into a booklet, numbered archives, and keep them in a safe place every month.
3. Storage
● The site or warehouse for storing the products should have a flat floor, easy ventilation, and anti-rodent and anti-insect facilities to prevent damage or deterioration of the products in stock.
● Reasonable and effective use of storage space, division of yardage area. Inventory of products should be categorized, zoned storage, each batch of products in a conspicuous location to make product identification, to prevent misuse, misdirection. Specific requirements are as follows:
Ⅰ inventory product identification, including product name or code, model, specification, batch number, date of entry, shelf life, by the treasurer to make the method of hanging signs. If the product packaging has been identified above, only hang the product model identification plate can be;
II inventory product storage should be done "three Qi": stacked Qi, palletized Qi, arranged Qi. Off the ground, away from the wall 10 ~ 20 cm, and maintain a certain distance from the roof; stacks and stacks should be properly spaced;
Ⅲ finished products according to the model, batch number, the height shall not exceed 6 layers;
Ⅳ raw materials stored according to the attributes of the classification (to prevent crosstalk), neat yard, carton packaging yard height shall not exceed the prescribed number of layers; bags and barrels should not be placed too high a high height to prevent damage to the product;
In addition to the storage of raw materials, the storage of raw materials is not required to be stored at the same time. Damage to the product;
Ⅴ placed on the shelf of the product, according to the principle of light on the bottom of the principle of placing, in order to keep the shelf stable.
● Refrigerated, frozen storage requirements of raw materials, semi-finished products are required to be stored in refrigerators, freezers, cold storage or air-conditioned warehouse.
4. Issuance
● The production staff of the production department will collect raw materials and semi-finished products from the raw material warehouse with the "ingredient list" and "receipt".
● Raw material storekeeper prepares and distributes raw materials according to the actual quantity of each can of raw materials in the "ingredient list" every day.
● In the preparation of materials, if it is found that the planned quantity and the actual quantity issued do not match, the storekeeper should fill in the remarks column of the ingredient list with the actual quantity issued for each can.
● Implement batch management of raw materials, the storekeeper every day to prepare materials, materials issued in the "dosage list" fill in the batch number of the raw material, in order to achieve the purpose of traceability.
● The technical department developers will collect raw materials and semi-finished products from the raw material warehouse with the "warehouse receipt" approved by the department manager.
● When withdrawing finished products, there must be the "warehouse receipt" and "transfer order" printed by the sales department.
● Raw materials and finished goods warehouse steward with the approval of the "receipt" or "out of the warehouse", "delivery note" issued raw materials, semi-finished products or finished products, the issuance of which should be:
Ⅰ carefully check the "receipt" or "out of the warehouse", "delivery note" of the contents of the incomplete, unclear handwriting, the approval of the incomplete procedures shall not be issued;
II Issued, should carefully check the physical name, model and quantity, in line with the requirements of the collateral or warehouse voucher can be issued;
Ⅲ issued, the treasurer should be "collateral" or "out of stock", "delivery note" for review, "dosage list" to the Accounting Department, the documents should be properly stored;
Ⅳ issued, if the product marking is broken, the handwriting is not clear, you should re-make marking after Issued;
Ⅴ the same specification of raw materials, semi-finished products, finished products should be issued in accordance with the principle of "first in, last out".
5. Internal management of warehouses
● Finished goods warehouse should be in charge of the warehouse from time to time to carry out random inspections, checking the account, goods, card compliance status, storage, labeling. The supervisor of the raw material warehouse should randomly check the storage of materials, environmental conditions, the presence of misplaced, mixed materials and overdue storage, deterioration, damage and other phenomena. Problems are found and resolved in a timely manner.
● The warehouse supervisor should always check and maintain the inventory of products, and discover the phenomenon of deterioration, mold, or labeling off should be reported to the direct supervisor in time to deal with it in a timely manner. Products with shelf life should be prevented from expiring. Issued less than one month from the shelf-life (including) before the raw materials should be reported to the inspection, inspection and pass before issuance. Less than three months from the shelf life (including) of the finished product is generally not issued (except for customer consent), but should be promptly reported to the inspection, according to the results of the test for processing. If it exceeds the shelf life, it should be promptly reported for inspection, and dealt with in accordance with the provisions of the "Nonconforming Products Control Program".
● Warehouse personnel should carry out regular dynamic inventory, to achieve day-to-day settlement, to maintain the accounts, things in line with the mid-year and year-end should be in line with the Finance Department to do a good job of inventory work.
● Warehouses should be ventilated, moisture-proof, clean and free of flies and rats. The temperature of the refrigerator and freezer should be controlled in the prescribed range. Smoke and fire are strictly prohibited in the warehouse, and the storage of inflammable and explosive substances and other dangerous goods (except for the dangerous goods warehouse) is not allowed, and sufficient fire fighting equipment is set up. Fire fighting equipment is not allowed to occupy the pressure.
● Toxic and corrosive substances should be stored separately and effective safety measures should be taken.
● The finished products should be returned to the warehouse according to the varieties and models of the separate yard and be labeled, and inspected by the Quality Control Department for qualified for storage, and sent out as soon as possible. The inspection is unqualified, according to the unqualified evaluation and disposal of opinions, and to make the pending mark.
● The finished goods warehouse is divided into another area to be dealt with to store the returned goods and be labeled, and cooperate with the relevant departments to do a good job in accordance with the procedures for the return of goods.
● Raw material warehouse according to the production plan, do a good job of checking and preparing materials, and strictly according to the system of receiving materials issued raw materials. According to the production plan and inventory to fill in the procurement application plan, to ensure that the production needs.
● For powder spraying products should be stored in strict accordance with the storage conditions of the product, often check and ventilation, and find problems in a timely manner to notify the direct superior and contact with the technical department, to achieve timely treatment.
● Where the raw materials, semi-finished products and finished products open packaging, should be repackaged to ensure that the seal, do not allow open storage. No marking should be made.
● Finished goods warehouse is responsible for the packaging and distribution of samples. Sample packaging should be labeled, marking content includes: name, model and production date. Samples should be issued within three months of production. If you want to make samples of products that are more than three months old, you should report them for inspection, and you can only make samples after passing the inspection.
● Safety matters
Ⅰ must go to work to check the warehouse door locks have no abnormalities, items have not been lost;
Ⅱ off duty to check whether the door has been locked, pull the gate, cut off the power and whether there are other unsafe hidden dangers.
6. This system is developed and interpreted by the Production Department and Sales Department.
7. This system is responsible for the implementation, inspection and assessment by the production department and sales department.
8. After the implementation of this system, the original similar system is abolished.
9.