Scope of Bidding:
U profiles, machined parts (***counting 6 kinds), standard parts (***counting 19 kinds),
Steel, galvanized processing
Meeting Place: conference room of PV Application Company
Meeting Time: 25th December, 2015
Leader of the Group:
Attendees:
Supervisors:
Content of the meeting:
1. The meeting firstly listened to the PV Application Company's report on the raw material supply time of the bracket materials in Jingbian, Shaanxi, the division of bidding segments, the material specifications, the purchasing quantities, and the estimated amount of the project (see attached table). Because this project requires delivery at the end of February, time is relatively abundant, so in addition to purlins, tie rods, standard parts, processing parts, standard parts, galvanized processing, the other are self-made. It is recommended that this purlin, steel procurement in two segments to determine the supplier by bidding, and the rest of the material procurement to determine the final supplier by comparing the purchase price.
2, this meeting to determine the three-stage bidding each meeting team leader, the composition of the inquiry team members:
2.1 Three-stage bidding, each meeting team leader.
Shortlisting meeting team leader:
Pre-tender meeting team leader:
Validation meeting team leader:
2.2 RFQ purchasing team member composition. RFQ Team Leader: RFQ Team Members: Supervision Team
********* Branch Office
December 25, 2014
Minutes of the Meeting on Bidding [Part 2]
Time:
Place:
Participants:
Topics:
1. Qualification requirements are:
2, the project duration: calendar days.
3, the bid bond: ten thousand yuan (each bid).
4, bid evaluation method: price single-factor bid evaluation method
4.1 for less than the maximum price of each bidder's offer in descending order, the ranking of the top ten bidders to participate in the qualification review, less than ten, will be all into the qualification review. If the number of bidders is reduced during the qualification conditions evaluation process, the bidders will be replaced according to the bidder's offer in descending order, so that the number of bidders participating in the qualification review reaches ten.
4.2 Bidders whose prices are greater than or equal to the maximum price set by the bidder shall not participate in the qualification evaluation and the evaluation of the commercial bid.
4.3 Qualification Evaluation Methods
4.4 The Bid Evaluation Committee of the Project shall evaluate the qualifications of the bidders in accordance with the Qualification Evaluation Criteria based on the qualification evaluation applications submitted by the bidders participating in the qualification evaluation. Only the bidders who pass the qualification assessment can participate in the evaluation of the commercial bid, and the bidders who fail in the qualification assessment shall not participate in the evaluation of the commercial bid.
4.5 Combined with the actual situation of the project, the commercial bid of the bidders who pass the qualification examination must meet the requirements of the bidding documents, and the following methods shall be adopted to determine the successful candidate and the winning price:
4.6 The evaluation of the commercial bid shall be the valid quotations of the bidders, and the lowest of the valid quotations of the bidders shall be the first candidate for the winning bid. If there is a tie for the lowest valid offer, the bidder will draw lots on the spot to determine the first candidate for the winning bid.
5, the contract payment: 50% of the total amount of work completed, pay 30% of the contract price; completion and acceptance of the project and submit complete completion information to 65% of the contract price; the end of the audit of the project to 90% of the audited price; the balance of the end of the audit one year after the payment (without interest). The performance bond will be refunded (without interest) when the project is settled after completion and acceptance.
Minutes of the meeting on bidding [Part 3]
Issued by:
Time of the meeting: 18:40 on May 09, 2011
Place of the meeting: the first meeting room of the Municipal Building
Theme of the meeting: seminar on the topic of bidding
Participants: Zhao Yi, Wang Jian, Chen Tao, Chen Xuefeng, Xu Donghao, Wu Yuehua, Zhang Fan, Sha Yingzuo, Lan Bingsheng, Chen Huiying, Wu Li, Cai Ruijuan, Li Zhi
Summary of the collation: Li Zhi
Summary of the content
Project:
1. Cumbersome bidding procedures;
2. Serious collusive bidding phenomenon;
3. Few units;
4. Ensure that the quality of the shortlisted units. Emphasis on the selection of shortlisted units and inspection, inspection needs to form an inspection report.
5. Increase the proportion of technical points.
Design:
1. Inspection must be a gatekeeper.
2. Clear bidding, is the case of each bidding unit in each other know the bottom line again offer, some units will take advantage of the opportunity to pressure the price. Clear bid information should be reduced.
3. Bidding unit grade should be on the same level.
4. Emphasize the sample, the sample is not qualified, should be resolutely abolished.
Cost:
I. On the lack of resources
1. Regular inspection;
2. Inspection staff, led by the vice president, deputy manager or above to participate;
3. Focus on details, such as a fixed telephone number;
Secondly, the bidding conditions are not sufficient
1. Suggested to take the pre-bidding meeting.
iii. `seriousness of the tender
1. Remind the bidding units in advance to expose the doubts.
Fourth, the bidding action is not standardized
1. Establish the bidding rules, standardize the bidding action;
2. Establish the rules for clearing the bid, crosstalk assessment, reasonableness assessment.
3. The date of signing the contract is established in the notice of award, and the time of entry is determined.
V. Improvement of the tender documents
1. Problems that are likely to arise are highlighted.
2. The collection of bid bonds.
VI. Communication
1. Inward, proactive.
2. Externally, professional and confident.
Mr. Zhao:
I. On the source of cooperation units
1. Considering that the registration provides an opportunity to rely on, the invitation of bidding units in the future will no longer be accepted in the form of registration.
2, the establishment of the threshold, the use of resources of sister companies, do not advocate, limited to the use of the proportion of brother project company contract supplier.
3, today's information is developed, should make full use of network resources.
① With the bidding information on the network platform, do their members, request them to provide us with sources. ② to the same industry to ask for advice, such as Vanke, C&D, mutual exchange, in the form of visits to learn. Utilize their resources, such as Vanke's full set of technical standards.
③ For some highly specialized tenders, ask for advice from professional associations, and find the right experts through the right methods to solve the problems we encounter.
④ Establish their own resource base, the suppliers will be divided into categories to prepare a directory, and strive to invite to the local or the province ranked in the top ten companies, the contact information of the leading companies, especially the general manager of the way to implement, the manager of the Department of Operations, responsible for the operation of the vice president of the alternative items.
4, increase the inspection efforts, fully prepared, draw up a list, targeted questions, to what we see as the main, on-site scoring.
Second, on the bidding time tension
1, bidding lag, mainly drawings did not keep up, the design department to strengthen the drawings of the front work.
2, for the drawings change more often this phenomenon, design, engineering, cost *** with the definition of drawing standards.
3, in order to prevent the phenomenon of bidding for the electronic version of the drawings and the paper version of the same phenomenon, the design department will be electronic PDF version and CAD version at the same time.
Third, on the phenomenon of bidding units do not return the bid
1, the deposit is collected in advance, with the deposit receipt to receive the bid;
2, for the total amount of larger bids, charging the cost of work;
3, the paper version of the bid on-site to receive the bid, electronic version of the bid is issued appropriately.
Fourth, on the evaluation of bids
1, the technical bid jury should day scoring, and is in the public **** occasion.
2, business bid evaluation, add a: "brand compliance".
V. Improvement of the tender documents
1, the production of "Notice", the conditions of the abolition of important matters, such as the "Notice" in the arrangement.
2, the tender of important information, excerpts to the "tender instructions".
Six, on the cost of the Department of enhancement
1, the cost of colleagues in the Department of communication can not be skillful, the need for special training.
2, support the cost of the Department of the desire to learn, to participate in training courses, such as one to three days, straight to the subject of training.
Report: Zhao Yi, general manager
Send: Wang Jian, Chen Xuefeng, Chen Tao, Cheng Jianping