Chapter I General Principles
Article 1 In order to strengthen the financial management of the Overseas Chinese Public Welfare Foundation of China (hereinafter referred to as the Overseas Chinese Foundation), these Measures are formulated in accordance with the Accounting Law of People's Republic of China (PRC), the Regulations on the Management of Foundations, the Accounting System for Non-profit Organizations and the Articles of Association of the Overseas Chinese Foundation.
Article 2 The main task of financial management of Overseas Chinese Foundation is to comprehensively manage the economic activities of the organization through the management and utilization of funds. Specifically, it includes: managing various incomes, reducing costs and expenses, and rationally arranging and using various funds; Strengthen economic accounting and improve the efficiency of capital use; Establish and improve financial management systems and regulations, and strengthen financial supervision and inspection; Maintain the integrity of the organization's property and give full play to the benefits of property and materials; Carry out financial analysis, participate in institutional economic decision-making, standardize financial information disclosure, and promote institutional construction and career development.
Article 3 Financial management is an important part of institutional management, and the Overseas Chinese Foundation shall do a good job in financial management in accordance with its articles of association.
Article 4 The financial management of the Overseas Chinese Foundation shall follow the principle of unified leadership and centralized management. Under the leadership of the Secretariat, all financial revenue and expenditure activities are managed by the Financial Management Department.
Chapter II Financial Management System
Article 5 The highest authority of the Overseas Chinese Foundation is the Council. The Council regularly reviews the financial reports of various institutions and decides on major issues in financial work. When the Council is not in session, the President of the Council authorizes the Secretary-General to take charge of the daily work.
Article 6 The financial activities of the Overseas Chinese Foundation shall be subject to the supervision of the public and the relevant administrative departments of the state according to law; Every year, it is audited by an accounting firm that has obtained the qualification of auditing social organizations in Beijing of the Ministry of Civil Affairs.
Article 7 Before the board of directors of the Overseas Chinese Foundation changes its term and changes its legal representative and secretary-general, it shall conduct a financial audit.
Chapter III Financial Management Institutions and Personnel
Eighth the establishment of financial management institutions or equipped with full-time accounting personnel, and the establishment of financial post responsibility system. Hire personnel with accounting personnel qualifications to engage in financial work.
Article 9 Establish an internal financial management system and clarify the division of responsibilities.
(1) Leaders in charge of finance of Overseas Chinese Foundation: Strictly abide by national laws and regulations, specifically determine internal financial institutions, and equip qualified accountants; To organize the formulation of the financial management system of the Foundation and accept the supervision and inspection of the financial, taxation and auditing organs.
(2) Person-in-charge of the financial institution: implementing the national financial regulations and relevant financial policies; Review important financial matters; Coordinate various financial relations and the relationship between relevant departments and financial departments; Organize the preparation of financial budgets and final accounts, and be responsible for organizing their implementation; Regularly check the implementation of the financial budget and study the problems existing in the implementation; Responsible for organizing financial accounting and auditing financial accounts.
(3) Full-time financial personnel: specifically perform financial management responsibilities and do a good job in the preparation, implementation, control, analysis, assessment and final accounts of financial budgets; Establish and improve the internal financial management system and do a good job in the basic work of financial management.
Chapter IV Budget Management
Article 10 Overseas Chinese Foundation shall, according to its organizational development strategy, annual work plan and tasks, adhere to the principles of overall planning of resources, ensuring the focus of work, and coordinating revenue and expenditure, adhere to thrift, and prepare its annual financial budget.
Eleventh management departments according to the annual work plan, the preparation of income, business costs, management fees and other items of the first draft of the budget, the Secretary General after the audit to form the annual financial budget. The general financial budget shall be implemented after being reviewed and approved by the Council.
Twelfth management departments in the preparation of the annual budget, should refer to the budget implementation of the previous year and a reasonable forecast of the business development plan, the preparation of revenue budget. Business activity expenses and management expenses should be calculated according to the project characteristics and work plan, in line with the principle of living within our means and practicing economy, and according to the organization cost standard or workload.
Thirteenth management departments must strictly implement the financial budget, except that the work plan and work content have been greatly adjusted, or the personnel have changed greatly, and it is necessary to approve the new budget through the budget adjustment procedure. At the end of the year, the financial management department shall summarize and analyze the budget implementation and existing problems, put forward suggestions for improvement, and report to the Secretary-General or the Council. Budget implementation is included in the performance appraisal of each management department.
Chapter V Revenue Management
Article 14 The income sources of the Overseas Chinese Foundation mainly include:
(a) donations from social groups, enterprises and organizations at home and abroad;
(2) Individual donations at home and abroad;
(3) The lawful income realized by the fund;
(4) Other lawful income.
Fifteenth classified accounting donations and donations other than income.
Article 16 According to the nature of income, it is strictly divided into limited income and non-limited income, and all income is included in the annual overall budget plan.
Seventeenth all income, must be included in the unified management of the financial sector.
Eighteenth according to the wishes of donors, set up special funds, accounting, unified management.
Chapter VI Expenditure Management
Article 19 The arrangement of various expenditures must be conducive to the development of public welfare undertakings, and the principle of strict economy and capabilities must be implemented, and various financial and financial systems and financial disciplines must be strictly observed.
Twentieth in accordance with the annual budget approved by the Council and the provisions of the scope and standards of expenditure, the implementation of expenditure and expenses, and strictly in accordance with the donation agreement to arrange funding plans; Establish and improve the expenditure management and approval system.
Chapter VII Cost (Expense) Management
Article 21 The basic task of cost accounting is to reflect the various expenses in the process of project management, implementation and service, reasonably arrange the use of manpower, material resources and financial resources in combination with prediction, planning, control, analysis and assessment, reduce costs (expenses), improve project management and lay a good foundation for the development of public welfare undertakings.
Twenty-second costs (expenses) generally include project funding costs, project service costs and management costs. Institutions shall formulate corresponding cost accounting methods according to the Accounting System for Non-profit Organizations, and establish and improve the project cost (expense) accounting system.
Twenty-third original records, vouchers, accounts, expense summary and distribution table related to cost (expense) accounting must be complete and true, recorded and sorted out in time, and all kinds of expenses incurred in the management and service of the project must be truthfully reflected.
Twenty-fourth due to project planning, information communication, donation services and donation collection, etc., it is necessary to provide donors with project or activity cost estimates, and the financial department and relevant project management departments are responsible. Before submitting the cost estimate, it should be approved by the Secretary-General. Project cost (expense) estimation should be carried out in accordance with the principles and methods of cost accounting, and reliable estimation basis of manpower, materials and expenses must be provided.
Chapter VIII Bill Management
Twenty-fifth cash checks are limited to the use of reserve funds and the payment of wages, bonuses, labor remuneration, poverty alleviation funds, etc. , and other matters that are not allowed to accept cash checks.
Twenty-sixth departments need to collect transfer checks, they must fill in the check collection form in advance, indicate the purpose and unit, and collect it from the cashier after approval. Generally, it takes three days to cancel the check stub to the cashier.
Article 27 If a cheque is found invalid when it is returned, it must be returned to the cashier and replaced.
Twenty-eighth financial departments to buy a unified receipt for public welfare institutions to accept donations, must be registered one by one. Receipt stubs shall be kept in accordance with the provisions of accounting files and shall not be destroyed at will.
Chapter IX Asset Management
Article 29 Classification of foundation assets:
(1) fixed assets.
(2) Current assets.
Article 30 Fixed assets:
(1) Fixed assets refer to houses, equipment, tools, appliances and other self-use assets with a service life of more than one year and a unit price of more than 2,000 yuan.
(2) Daily management of fixed assets: establish internal management systems such as storage, use, internal allocation, inventory gain, inventory loss, scrapping, cleaning and counting of fixed assets.
(3) Self-use fixed assets shall reasonably determine their service life and residual value according to their nature and use, and be depreciated according to regulations. Once the depreciation method is determined, it shall not be changed at will. Strict implementation of fixed assets management measures.
(4) Property and materials are the physical state of funds, including fixed assets and low-value consumables (the corresponding physical ledger is established for donated items according to their value and use). For the management of property and materials, it is necessary to establish a system of acceptance, distribution, storage and inspection, designate a special person to keep it, and establish account books and files to ensure that the accounts are consistent with each other.
Article 31 Current assets:
(1) Current assets include cash, bank deposits, receivables and prepayments, etc.
(2) Strictly implement cash management measures and internal control system. Ensure that incompatible positions for handling monetary fund business are separated, restricted and supervised.
(three) the use of funds, regular and irregular inspection, reconciliation and liquidation of accounts payable and advances.
Chapter X Financial Analysis and Financial Supervision
Article 32 Financial analysis and financial supervision are important means to understand and master the laws of financial activities, improve the level of financial management and the efficiency of fund use, maintain financial discipline and promote the healthy development of the cause.
Article 33 The main contents of financial analysis include: budget implementation, fund utilization, cost (expense), use and management of property and materials, etc. The financial management department should combine the characteristics of project management and service to establish scientific and reasonable financial analysis indicators. Through analysis, reflect the effect of business activities and economic activities, and timely reflect the analysis results to the secretariat and the Council, providing scientific and reliable basis for their decision-making.
Article 34 The financial management department shall supervise and inspect the financial revenue and expenditure, the use of funds and the management of property and materials through revenue and expenditure audit and financial analysis. Acts that violate the national finance, financial system and financial discipline should be stopped and corrected in time. If the nature is serious, it should be reported to the leaders and relevant departments and dealt with severely according to relevant regulations.
Chapter I XI Financial Statements
Article 35 The annual financial statement is a comprehensive reflection of the income and cost, asset quality, financial benefits and other basic conditions of public welfare projects during the annual accounting period, and it is an important means to fully understand and master the operating conditions.
Article 36 In strict accordance with the relevant financial accounting system of the state, on the basis of property inspection, confirmation of creditor's rights and debts and verification of asset quality, and on the basis of accounting books of various economic businesses that occurred during the year, carefully organize the preparation of financial final accounts and statements of public institutions to ensure that the accounts and statements are consistent, the accounts and certificates are consistent, and the accounts and facts are consistent.
Article 37 Financial reports shall be prepared in strict accordance with the Accounting System for Non-profit Organizations and audited by independent accounting firms.
Article 38 The external disclosure of an institution's annual financial report must be approved by the Council.
Chapter XII Disclosure of Financial Accounting Information
Article 39 Financial accounting information is an important source for donors, managers, board of directors and other institutional stakeholders to understand institutional resources, debt level, capital use and cash flow. Financial information disclosure is an important link to establish social credibility, and its main form is financial accounting report.
Article 40 Financial accounting reports consist of accounting statements, notes to accounting statements and financial statements. According to the accounting system of non-profit organizations, the accounting statements of public institutions include balance sheets, business activity statements and cash flow statements, as well as notes to accounting statements, which explain the main accounting policies adopted by public institutions, the specific explanations of important matters reflected in accounting statements and the explanations of important information not reflected in accounting statements.
Article 41 Establish a regular financial information disclosure system to provide true, timely and fair financial accounting information; According to the articles of association of the Overseas Chinese Foundation, the audit report and financial accounting report are published on the website and related media every year.
Forty-second financial and accounting information with a single project or donor as the main body of the report shall be accounted for and compiled by the financial management department according to the accounting system, and shall be provided or disclosed to the outside world after being examined and approved by the Secretary-General. The disclosure of major financial information must be included in the financial accounting report and approved by the financial management department in accordance with the regulations.
Chapter XIII Management of Accounting Archives
Forty-third accounting files are important historical materials and evidence to record and reflect the economic and business matters of public institutions. Accounting files include accounting vouchers, accounting books, financial reports and other accounting materials.
Forty-fourth overseas Chinese Foundation accounting files in accordance with the "measures" management of accounting files, the implementation of special management. Accounting files shall be sorted and filed by the Finance Department.
Article 45 The accounting files of the Overseas Chinese Foundation shall not be lent out. In case of special circumstances, with the approval of the competent financial leader, it can be consulted or copied and registered.
Article 46 The destruction of accounting files must be approved according to the prescribed procedures. The original vouchers that have not paid off the due creditor's rights and debts and the original vouchers of other unfinished matters shall not be destroyed, but shall be taken out and filed separately and kept until the unfinished matters are completed.
Chapter XIV Supplementary Provisions
Article 47 This system shall be implemented after being reviewed and approved by the Council and supervised by the Secretary-General.
Forty-eighth amendments to this system are proposed by the secretariat and implemented after being submitted to the Council for deliberation and approval.