1. Clear procurement purpose: in the request you need to clearly state the purpose of the procurement of online meeting equipment, for example, to facilitate remote meetings, improve work efficiency and so on.
2. List the specific needs: in the request needs to be listed in the procurement of online meeting equipment specific name, model, quantity and so on.
3. Explanation of the procurement budget: in the request for instructions need to explain the procurement of the budget, so that the higher leadership to make decisions.
4. Procurement channels: in the request need to explain the procurement of online meeting equipment channels, such as whether the procurement through bidding, request for quotations and so on.
5. Attach the relevant information: in the request need to attach the relevant procurement information, such as the technical parameters of the equipment, price comparison table, etc., so that the higher leadership to make decisions.
Example:
Dear XXX Leader:
My unit plans to purchase online meeting equipment to facilitate remote meetings and improve work efficiency. The procurement request is as follows:
1. Purchasing equipment name: video conferencing system, high-definition camera, audio equipment, etc..
2. Purchase quantity: 2 sets of video conferencing system, 5 high-definition cameras, 10 audio equipment.
3. Procurement budget: the total budget is XXX yuan.
4. Purchasing Channel: Purchasing through the way of inquiry.
5. Additional information: see the attachment for details.
This is a request for approval.
Thereby
Salute!
XXX Unit
XXX, XX/XX/XXXX