Meeting contingency plan example 3
The meeting refers to the organized, led, purposeful deliberative activities, it is in a limited time and place, in accordance with certain procedures. The following is my compilation of meeting emergency plan, I hope it will be helpful to you!
Chapter 1: General
1, the purpose
In order to prevent and reduce the occurrence of video conferencing system interruption accidents, the establishment of emergency rapid and effective accident repair and emergency response mechanism to ensure that the system is safe, stable operation, the development of this plan.
2, the preparation of the basis
This plan is based on the city company's "video conferencing system management approach", as well as the relevant provisions of the communications industry, the development of standards.
3, the scope of application
This plan applies to the company's video conferencing system due to power supply interruption, conference terminal equipment failure, failure of ancillary equipment, communication channel interruption or external damage, natural disasters and other factors caused by the interruption of video conferencing system operation.
4, working principles
4.1 Prevention first. Adhere to the "safety first, prevention first" policy, strengthen the daily operation and maintenance management of the videoconferencing system, and effectively prevent production accidents; actively cooperate with the higher authorities to carry out targeted accident drills, to improve the ability to deal with emergencies and emergency rescue.
4.2 Unified command. Under the unified command and coordination of the higher authorities and the emergency command institutions, the emergency leading group organizes and carries out emergency work such as accident handling, accident repair and fault recovery.
4.3 Focus. In the accident handling and control, will ensure the smooth and safe operation of equipment in the first place, take all necessary means to limit the scope of the accident to further expand, to prevent the occurrence of major equipment damage accidents.
Chapter II: Organization and Responsibilities
The company set up a video conferencing system emergency leadership group and emergency repair team. (Specific list and contact information attached)
First, the main responsibilities of the emergency leadership group:
1, accept the leadership of the higher emergency command institutions, request emergency assistance;
2, the organization of the unit's video conferencing system accident rescue and emergency response;
3, supervise the implementation of the accident contingency plan, give emergency instructions;
4, coordination of other units, departments relationship, *** with the good emergency response work;
5, announced the implementation and termination of the emergency plan.
Second, the emergency repair group responsibilities
1, responsible for the conference terminal equipment, related ancillary equipment and a variety of communication channels repair work;
2, responsible for all types of communication equipment, test instruments, repair tools, unified management and use of scheduling;
3, in the meeting to protect the period, the organization of the relevant personnel for the operation of the equipment inspection, prevention and elimination of all kinds of
Chapter 3: Emergency Response
According to the severity of the accident, the video conferencing system accident is divided into early warning state and emergency state.
Early warning state: the video conferencing system is in a non-operational period, there is a meeting terminal equipment, ancillary equipment, communication channels, etc. failure, () will affect the normal operation of the conference system.
Emergency state: In the video conferencing system during the operation of the meeting interruption.
Chapter 4: Emergency Response
After receiving the report of the incident, the emergency leading group, according to the severity of the situation, to study and decide whether to enter the state of early warning or emergency state, to start the corresponding emergency plan, and immediately organize and carry out emergency response work.
Chapter 5: Emergency Response
1, in all types of meetings, when the conference system is suddenly interrupted, the emergency leading group should maintain order, to ensure that the discipline of the venue; the emergency repair team should immediately activate the standby system, identify the cause of the failure, rapid recovery of faulty equipment, to ensure that the meeting continues.
2, when the video conferencing system suddenly connected to the interruption, the emergency repair personnel should be used 2M line on the terminal equipment and transmission channel loop back way, timely determination of the terminal equipment failure or transmission channel failure.
3, during the meeting this end of the video signal is normal and no audio signal, emergency repair personnel should immediately check the work of the mixing console, whether the audio is turned off for mute. Contact with the main venue, whether the audio signal is not issued. Found that the local failure of subsidiary equipment should be quickly disconnected to skip, to ensure that the meeting is normal.
4, when the main conference received no local image message, you should check whether the local video source is selected correctly, whether the camera is working, whether the video input line is connected; determine whether the equipment at this end of the failure to report to the main conference.
5. When encountering problems that cannot be solved, while immediately opening a backup teleconferencing system, you should promptly contact the higher authorities for technical support and troubleshooting as soon as possible.
6, when the local sound can not be transmitted to the other side, you should check the microphone, audio input connecting cable, accessory audio equipment failure.
Chapter 6: Emergency Security
1, combined with the operation of the equipment, the development and implementation of equipment accident prevention measures, emergency control measures and communication restoration measures, improve the standing mechanism, the establishment of early warning mechanisms, and sound emergency response mechanism.
2, with the upper group of communication departments to strengthen the daily exercise of the emergency plan, to accumulate experience in rapid troubleshooting, to ensure that faults appear quickly removed.
3, seriously do a good job of videoconferencing equipment, ancillary equipment, spare parts reserves and management, as well as accident repair material preparation, to ensure that the rescue and emergency supplies in a timely manner.
4, the maintenance staff to do regular testing, video conferencing system irregularities or failures should be quickly identify the causes and solve the problem in a timely manner. For problems that can not be solved, timely contact with the superior communications department to ensure that the shortest possible time to repair the conference terminal equipment, to ensure that the meeting is held when the normal application.
5, strengthen the conference room air conditioning and UPS power system maintenance management, to ensure that the equipment is in a good operating environment.
Chapter VII: Post-disposal
When an interruption accident occurs, the relevant management unit to analyze the cause of the accident, learn the lessons of the accident, put forward specific precautionary measures, and to further improve and improve the accident contingency plan.
Conference emergency plan model article 2
In order to meet the Jing'an District CPPCC *** second session of the second meeting of the victory, standardize the management of the important meeting period, to prevent the occurrence of group deaths and injuries, such as the occurrence of vicious events, accidents, in the CPPCC meeting held during the period of the development of the provisions of this.
I. Organization
Group Leader:
Deputy Group Leader:
Group Member:
Second, accident prevention
1, held an important meeting before a good security discipline education, fixed post, positioning, fixed responsibility.
2, held an important meeting before the meeting for the specific requirements of the meeting, do a good job of emergency planning and preventive measures.
3, the important meeting of the venue, facilities must meet the safety requirements, fire safety facilities must be guaranteed, the venue heavy access and access to the channel should be smooth, easy to evacuate, if the activities carried out at night, there must be sufficient lighting equipment, power outages should have emergency measures.
4, to undertake important meetings before the work must be applied to the competent department, reported to the public security department for approval.
Three, accident handling
(a) the phenomenon of congestion:
1, 1 door by Tu Yaoming, duty officer and a doorkeeper is responsible for the main work is to timely guide and control the participants in the meeting in and out of the main work to prevent the gathering of people to block the entrance.
2. Gate 2 is in charge of a doorman, who is mainly responsible for the entry and exit of vehicles. Bicycles are all parked in the storage area outside. In case of emergency, Gate 2 should be opened in time to evacuate people.
3, the arrangement of duty security guards to guard the main road entrance, to prevent participants from returning to the original place and cause the entry and exit of the convergence of people.
4, Chen Yaochen is responsible for the safety and security of the A building, B building. To prevent the blockage of pedestrian access, and timely channeling of other places to the designated place of activity.
5, Cai Chengzhi, Li Kang, Wu Kan is responsible for the D cradle theater, multi-purpose hall personnel security. Mr. Wan Hongdi is responsible for the safety of the C Stadium and the Celebrity Gallery.
6, when dispersed, the main entrance security duty personnel should take the initiative to direct the participants to leave according to the prescribed route.
7, in case of emergencies, the reporting process is as follows: security specific staff → Tu Yaoming → Chen Yaochen → Huang Yuping, Feng Guoqin.
8, in case of emergencies, members of the emergency leadership team should immediately rushed to the scene, take decisive and effective measures to apply the appropriate countermeasures to solve the problem as soon as possible to prevent the expansion of the situation.
(B) caused injuries:
1, when the accident occurred and caused casualties, Liu Lewei is responsible for reporting 120 and guide the ambulance, medical personnel immediately organize rescue.
2, Huang Yuping, Feng Guoqin, Liu Ying rushed to the scene at the first time to organize and command.
3, the injured sent to the nearest hospital emergency.
4, Huang Yuping, Feng Guoqin, Liu Ying and other after the incident to do a good job.
Fourth, the reporting system:
The occurrence of accidents unit leaders should immediately report to the Office of Education Bureau and the relevant departments, not late report concealment.
V. The main responsible person
unit legal representative Huang Yuping.
Fire
Fire comes quickly and fiercely. Without proper fire extinguishing equipment or the appropriate tools, a fire can spread very quickly, putting your life and the lives of attendees at risk. Fire escape instructions are usually posted in hotel rooms. Although attendees have seen them many times before, it is still necessary for you, as the planner and organizer of the conference, to make attendees aware of them. In a fire, panic is often the cause of death. Smoke spreads and people are overwhelmed when they can't tell where they are going. Therefore, if you take a little time to print these precautions in your program book or put them in the hands of attendees as additional materials, you will reduce a lot of unnecessary losses, and even if you can save just one person's life, the effort you put in will be worth it.
Terrorist Attacks
The word terrorist attack used to be far away but now it is back and many people have to deal with it, especially after 2001. Many hotels and public **** organizations have developed countermeasures to deal with such incidents. These countermeasures are not aimed at you, the conference organizing body or the hotel or convention center where the conference is held, but because they could be the target of an attack by a terrorist organization. Since the situation is unpredictable, the requirements for security and risk management are heightened. You should have some emergency action plans in place and targeted training for your staff so that they can stand shoulder to shoulder with attendees when an emergency occurs, and you can work with hotel staff and law enforcement to follow their `directives'.
Natural Disasters
Another type of emergency that is outside of your control is a natural disaster. Even if it's a terrorist attack, there's still the possibility of talking sheep. When faced with a natural disaster, you are at the mercy of it. Hurricanes, storms, earthquakes, and forest fires are typical natural disasters. You can prepare for a hurricane to a certain extent, but if you cancel a meeting or cut it short so that everyone attending misses the hurricane, you're in for a budget crisis. Of course, human life is more important than money, and when you are faced with a natural disaster and there is nothing you can do about it, the only thing you can do is come up with a recovery plan as well as consider how to make up for the damage. In this case, insurance is the lifeguard. Don't just focus on general business insurance; other types of insurance can be useful as well.
Medical Emergencies
These events can happen at any time, in any place, and are often unexpected. A person may have a heart attack without any warning. Someone who eats a food they are allergic to may suddenly develop a rash and a blocked airway. A diabetic may fall into a coma. The time, place and circumstances of these medical emergencies are always changing. Meeting planners should take these circumstances into account when planning a meeting, and can communicate with the hotel medical department in advance, and at the same time be familiar with the meeting venue attached to the hospital and the situation of the medical institutions.
In addition, it is also wise for staff to learn artificial respiration or CPR. Many hotels and organizations require everyone from general managers to doormen to take classes in artificial respiration and CPR. The purpose of these classes is to make everyone understand that it is every citizen's duty to save lives.
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