Example:
Request Letter (jjzc20030404)
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The Center would like to purchase a batch of air-conditioners, the specific requirements are detailed in the "Equipment Requirements List". Please Jingjiang City, suppliers in the principle of voluntary, in May 7, 2003 before 9:00 a.m. will be sent to the city's Finance Bureau, sealed and sealed offer documents to the 5th floor of the Procurement Center, the late deemed to be automatically abandoned. The center will organize the jury on the offer documents for the comprehensive review. Offer document delivery address: Jingjiang City Finance Bureau, contact telephone, fax: 0523-4811674, contact person: Ding haichao, zip code: 214500.
Tips for bidders:
1, the offer document mainly includes: bidding price list, after-sales service measures, a copy of the business license, the authorization of the legal representative and other qualifications and other documents.
2, the bidder must prepare two copies of the offer documents (one original copy of a copy), sealed in an envelope, sealed with the official seal of the unit, the cover of the name, address and contact telephone number of the bidder.
3, the bidder must list the reported equipment model, specific configuration, technical parameters.
4, the offer includes the price of goods, freight, installation and commissioning fees and auxiliary materials until the user's normal use of all costs related to the goods, the user will not pay any other costs.
5, the seller must ensure that the goods provided by the authentic manufacturers of qualified products.
6, the contract takes effect: the supplier won the contract signed by the user and the winning bidder. The contract is signed and sealed by the supplier, the user to enter into force.
7, delivery location: Jingjiang City, the user specified location.
8, delivery time: May 10, 2003 before.
9, payment: equipment installation and commissioning acceptance after the buyer issued by the acceptance report and contract to the government procurement for payment settlement.
10, all suppliers who participate in this tender are deemed to receive the above instructions for bidders 1-9. Otherwise, our center will not receive bids.
Jingjiang Municipal Government Procurement Center
April 30, 2003
Equipment Requirement List
Equipment Name Brand and Model Quantity Unit Price
Air Conditioner Shinko 3 HP 2 units
Air Conditioner Shinko 10 HP 4 units
Bidding Documents
(1) Bidding Quotation Form
Amount in Yuan
Equipment Name Brand and Model Configuration Quantity Unit Price Total Price
Air Conditioner Shinko 3 HP 2 units
Air Conditioner Shinko 10 HP 4 units
Total
Bidding Unit Seal:
Note: 1, the total bidding price does not match with the unit price, with the unit price.
2, about the product warranty, the bidder in addition to indicate the warranty period, but also must specify the product's specific warranty terms.
3, the specific configuration can be as specific as possible; origin must be clear and not general; warranty period for the manufacturer's warranty period, but must be written on a specific date; delivery time for the finalization of the bid within a few days.
4, please bidders strictly in accordance with the above requirements for quotations, or else be regarded as invalid.
(2) Specific after-sales service commitment (not less than the requirements set forth in the inquiry letter) and the realization of the commitment of the guarantee and the corresponding measures:
(3) A copy of the business license (stamped with the official seal of the unit)
(4) Authorization of the legal representative
This authorization declares that the company's (factory) (the name of the legal representative, to take the business) is the company's (factory) Legal agent, on behalf of the Company has full authority to deal with the bidding, contract signing, implementation, warranty and all matters related to the Jingjiang City Government Procurement Project No. JJZC20030404.
This power of attorney is hereby declared effective upon signature on this date.
Signature and seal of the legal representative:
Position:
Name of the unit:
Address:
Signature and seal of the agent (authorized person):
Agent (authorized person) identity card number:
Position:
Name of the unit:
Address:
(V) Qualification documents
This authorization is hereby declared. >(E) qualification documents