In the process of participating in government procurement, bidders need to prepare bids based on bidding documents. However, many novices do not know how to prepare them. The following editor will introduce to you how to prepare government procurement bid documents. .
1. Skills in reading bidding documents
1. Underline 4 aspects of the bidding documents in blue:
1) Bidder qualifications;
2) Scoring criteria for bidding instructions;
3) Technical terms of project requirements;
4) Bidding document format requirements.
2. Underline in green the details that are prone to errors when we prepare bidding documents:
1) Name. Pay special attention to some small place names in the bidding documents.
2) Time. When making a bid, we generally don’t have problems with the big time. What needs to be paid attention to here is some of the time in the “Technical Terms of Project Requirements”, such as the operating time stipulated or required in the bidding document.
3) Numbers. Underline all the numbers in the bidding document and the requirements for numbers; the most common problem in the template is the numbers. If the numbers are wrong, it will mean that the bidding document does not respond.
4) Margin, deviation table, etc. Be sure to spend 10 seconds to read the content. People often don’t pay attention to this convenience. It is necessary to consider the meaning expressed. When making a bid, there are often misunderstandings that deviate from the meaning in the table and authorization letter and the expression is wrong. If this problem occurs, the bid will generally be rated as "invalid bid";
5) Binding. Understand the binding requirements word for word. Many bidding traps appear in this item. A single mistake will directly be rated as "invalid bid". This is the lowest error;
3. Bid cancellation clause:
Underline all contents in the bidding documents regarding the definition of scrapped bids in red, and understand and abide by them word for word. There is a cost to bidding. If a set of bids is rejected, all the work will be in vain and it can only be said to be a waste of time and money.
Only by deeply understanding the details in the bidding documents, we will be confident. During the bidding, we cannot hope that our competitors will make mistakes. The only thing we can do is to make the bidding perfect. .
2. Tips for making bidding catalogs
1. Find the "Bidding Document Composition" chapter in the bidding document, and perform a "copy and paste" operation on the corresponding commercial and technical bid components. ;
2. In the "Format" section of the bidding document, adjust the first catalog outline in the order required by the "Format" (sequence fine-tuning);
3. In the "scoring details" in the bidding document, according to the business and technical classification, usually in the second column of the scoring form, the content of the second column is "copied and pasted" into the previous catalog outline, thus forming a more complete directory;
4. Search for the definition of abandoned bids in the bidding documents, and respond to the abandoned bids in the directory.
3. Business/Economic Bid Production
Compile the content according to the catalog. The only trick to making the bidding document is to "obey and do as you are told" and respond and produce in strict accordance with the requirements stipulated in the bidding documents.
In the process of making business/economic tender documents, the most common thing you do is "copy and paste, fill in the blanks, sign and stamp". It should be noted that when filling in the blanks, you must consider the meaning of the words and avoid making mistakes. Or the mistake could be fatal.
IV. Techniques for making technical bids
(1) The beginning of technical bids
Basics for preparation. 2 sentence description, one is the file name of the national standard "GB-Series"; the other is the spirit of localized documents, such as: XXX Province Urban Environmental Sanitation Management Regulations, etc.;
The overall service plan or (overall The overall vision and planning of management services) are shown in Appendix 1, overall service plan. This is a larger piece of content, with a text description of around 100 pages. It mainly includes the following contents:
1. Project overview. "Copy and paste" in the bidding document;
2. Analysis of important and difficult points. The 5 big and 3 small rules are stated.
3. Management model statement.
4. Description of the overall operation plan.
(2) Technical standard content
1. Catalog method. The short catalog made in response to the structure, format and scoring criteria of the bidding document can achieve the purpose of allowing experts to find the scoring nodes through the catalog;
2. Chart method. For chapters that have certain structural requirements and have a lot of content, tables and pictures can be used to summarize them. The detailed content is attached in the form of an attachment, which is equivalent to summarizing for experts;
3. Summary Law. Use one sentence to summarize a large number of scanned documents, such as tax certificates, social security certificates, etc., to most directly state the results shown in the scanned documents below, saving time for experts;
4. Font syntax. Key content must follow the grammatical format, and there are certain requirements for font size, font, color, etc.
5. Service plan production skills
1. Project overview. A description of the basic situation of the project, especially a description of the key points and difficulties existing in the project services, must have solutions below and in the solution;
2. Management objectives. State the goals that can be achieved and the effects that can be achieved through the technical solutions we compile. A description that meets or exceeds the owner’s expectations of us;
3. Plan. The solution is the process of achieving the goal through a series of management behaviors, so the plan is also the specific embodiment of the management function. As the first function of management, planning is an indispensable content of the plan. These include:
(1) Staffing. Manage the staffing necessary to operate the project. This can be reflected by the project staffing table;
(2) Equipment configuration. The facilities and equipment we plan to invest in this project.
(3) Position arrangement. Can be combined with item (1);
(4) Time arrangement. It can also be combined with item (1);
4. Organization. The function of the organization in management is mainly to reflect the responsibilities of each level in the project operation in the project management, which can be reflected by the organizational structure and responsibility description.
5. Implementation. Implementation is a key part of the project service plan, which is mainly reflected in the project service process.
6. Control. Control refers to how we control the process throughout the entire project management operation and what the control standards are.
7. Evaluation. A plan that can be implemented requires assessment and evaluation of the execution results of the entire solution, because "any plan without assessment can only be a piece of waste paper."
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