The expenses of the participating countries are borne by the delegates of the conference.
Taking China as an example, the details are as follows:
Standards for Expenditures and Financial Management Measures for International Conferences Held in China
Article 15 Expenses of conference delegates for round-trip international and domestic travel (including round-trip transportation to/from airports), food, accommodation, medical care, sightseeing, personal consumption, etc. shall be borne by the delegates themselves.
Article 16 In addition to the labor cost and overseas international travel expenses, the expenses for food, accommodation, transportation and other expenses of the simultaneous interpreters shall be borne by individuals.
Article 17 All expenditures of the conference must be signed by the treasurer of the conference organizer before reimbursement. All expenditure agreements must be signed by the treasurer of the conference organizer.
Expanded Information:
The financial management of international conferences organized by China shall be guided by the following principles:
1. Conference organizers should be in line with the "thrifty foreign affairs" principle, scientific, standardized, reasonable preparation and declaration of the international conference budget, strict control of the meeting specifications, efforts to reduce the size of the meeting, and conscientiously implement the cost of expenditure standards, and strive to meet the style of simplicity, pragmatic and efficient.
2, with reference to practice, standardized management. In accordance with international practice, the conference delegates are not equipped with daily necessities, do not organize excursions, visits, etc., shall not be held in the name of the international conference to the local government or enterprises to force the distribution or disguised distribution of meeting costs.
3, separate accounting, earmarked. International conference funds should be included in the unit financial management, separate accounting. Organize large-scale international conferences should have a temporary financial institutions dedicated to conference services, the organization of medium-sized, small international conferences should also be equipped with full-time financial staff.
4, ? Where it is necessary to report to the Party Central Committee and the State Council for approval of the international conference held in China, the conference approval documents must be clear about the sources of funding, such as those involved in applying for the central financial allocations, should be in consultation with the Ministry of Foreign Affairs agreed to countersign the Ministry of Finance, before being reported for approval.
5. If an international conference held in China needs to apply for central financial allocations, the conference organizer shall, in accordance with the departmental budget management procedures, prepare a detailed budget for the conference funds and submit it to the Ministry of Finance for examination and approval after fulfilling the relevant approval procedures.
6.? If the expenses for organizing an international conference in China are fully borne by us or shared by the participating parties, the budget shall be formulated according to the unified standard of the conference, and the expenses borne by us shall be included in the departmental budget management. The funds required for international conferences organized in China approved by the departments themselves shall be transferred in the departmental budgets, and the Ministry of Finance shall not make any additional arrangements for the budgets.
7. Unless special circumstances are reported and approved, the number of staff members of an international conference shall be limited to 10% of the number of official delegates to the conference, and the number of staff members stationed at the conference shall not exceed 50% of the staff members of the conference.
Baidu Encyclopedia - Expenditure Standards and Financial Management Measures for International Conferences in China