1.2.1 Preparatory work
1.2.1.1 Read the bidding documents
The bidding team should read the bidding documents to summarize the key contents of the document, always review the preparation of the bidding documents whether it meets the requirements of the bidding documents. Read the tender documents should pay attention to the full text and summary of the main content are:
1) site visit requirements and Q&A time requirements.
2) the amount of deposit, arrival time, payment method, remittance account requirements.
3) Bid opening time and place of bid opening.
4) The original of valid documents to be provided at the time of bid opening.
5) Composition and format requirements of the bidding document (including whether or not concealed bidding is required).
6) Requirements for qualification information (post-qualification).
7) Bill of quantities.
8) Requirements for project managers and project participants.
9) Requirements for construction period.
10) Requirements for the number of bids, electronic files, post-qualification documents, and call sheets.
11) Sealing requirements.
12) Authorization letter requirements.
13) Bid scoring criteria.
14) Original certificates and contracts to be carried at the time of bidding.
1.2.1.2 Focus on specific time when studying the documents
The bidding team should make an overall time plan when studying the bidding documents for the first time, e.g.
1) A certain month and a certain date To visit the site.
2) a certain date to submit a question and answer document.
3) a certain date to remit the bid deposit.
4) A certain date to complete the commercial bid.
5) a certain date to complete the technical bid.
6) A certain date to borrow qualification documents, contracts.
7) a certain date to organize internal audit.
8) a certain date binding bids, sealing bids.
9) a certain date to open the bid.
1.2.1.3 Making a catalog of documents
The bidding team should make a catalog of all the documents to be made at the first reading of the bidding documents:
1) Bidding documents, one original and X copies.
2) X copies of the separately sealed singulation sheet.
3) Qualification documents X copies.
4) X copies of electronic documents.
5) A copy of authorization letter and the original ID card of the authorized person.
6) Original qualification certificates, listed in the detailed catalog.
7) The original performance contract, listed in the table of contents.
8) Various seals.
9) Others.
1.2.1.4 Design document structure
Preparation of tender documents should be made before the initial chapter structure of the tender documents to ensure that the structure of the tender documents in line with the requirements of the tender documents, to ensure that no items are not omitted, in particular, the extra points are listed separately in the catalog, so as to facilitate the evaluation of experts at a glance.
1.2.1.5 Concerned about the "scoring criteria"
Preparation of tender documents should be carefully studied before the tender documents "scoring criteria".
1) "scoring standards" for each item of the score are clearly defined, in the preparation of the tender should be in accordance with the requirements of the score of each item one by one to prepare, so that you can completely eliminate the omission of items, omission is the taboo of bidding.
2) evaluation is an expert according to the "scoring standards" requirements of the tender scoring, in order to make the evaluation of experts can be found at a glance in a very short period of time "scoring standards" in each of the scoring items, you can score the requirements of the Items in the catalog in the form of eye-catching display.
3) "scoring criteria" in the performance of the bidding unit, a variety of certificates have detailed requirements, to be verified one by one, the preparation.
4) "scoring criteria" in the offer score some encourage low bid, some encourage the average price of the bid, the need to adjust the offer according to the different requirements and characteristics of the units involved in the bidding.
1.2.2 Business Bid Production
1) Attach relevant supporting materials according to the requirements of the bidding documents, and the attached scanned copies of the unit license, qualification, project manager's registration certificate, and five member's certificates, etc. must be within the validity period.
2) at the same time to vote for more than one bid, the business bid part should be completed by a person alone, the enterprise profile, the unit's basic information and other content in accordance with the unit of unified provisions of the bidding for the special content to put an end to the tender for more than one bid with the same content of the same inconsistent situation.
3) The order of business bid production must be consistent with the order of bidding documents.
4) business bid in a variety of forms must be consistent with the format of the bidding documents.
5) Tender price attention to the reasonableness of the integrated unit price according to the quota and market prices to ensure reasonable.
6) carefully check the total bid price and each comprehensive unit price shall not exceed the limit price required by the bidding documents.
7) the total bid price and the bill of quantities quoted shall be carefully calculated check, the total bid price and the bill of quantities summary price is accurate and consistent, the budget staff to do a good job of the offer shall be made by the tender producer to carefully review the calculation.
8) pay attention to carefully check the singing of the bid list, bid letter appendix, etc., to ensure consistency of the total bid price, carefully check the amount of upper and lower case values, to achieve accuracy and consistency, capitals pay attention to meet the financial requirements, and lower case pay attention to the location of the decimal point.
9) all forms of tender offer (bill of quantities, etc.) must be consistent with the format provided in the tender documents.
10) business bid pricing work in principle should be finalized 2 days before the bidding, to the budget staff to allow sufficient time to adjust and review the offer.
11) budget Excel form into a Word document should be carefully reviewed to prevent conversion errors.
12) the bill of quantities in the unit of quantities of symbols carefully check to ensure that there is no error.
13) legal person and authorized delegate ID copy must be scanned on both sides.
1.2.3 technical tender production
1) tender using automatically generated directory needs to be carefully checked, pay attention to the case of separated pages of the page number is easy to mess up, the directory page number and the body of the page number must be carefully compared with the same.
2) tender chapter, section number cataloging must be consistent.
3) the main construction method should be attached to the tender design requirements of the sample drawings and detailed drawings, etc., the chapter is the focus of the process and method of stating that must be exhaustive, practical and feasible.
4) tender annex general layout drawing should be detailed, standardized, the content should include the construction site layout (yard, steel processing area, mixing area, etc.), office areas, roads, water and electricity.
5) Input mechanical equipment must correspond to the amount of work and schedule requirements, pay attention to the equipment type to be accurate.
6) The labor force plan should be consistent with the volume of work, duration, the work content of the sub-projects, machinery type and number of requirements corresponding to the reasonable configuration of each type of work.
7) Network diagrams must be drawn when the bidding documents require the use of network diagrams for the schedule plan.
8) construction program is the most important content of the construction organization design, the construction program should be written in the bill of quantities of the division of the project for the classification of the basis for the preparation. Such as: earthwork construction, retaining wall construction, garden road and square pavement construction. With reference to the "construction engineering construction process regulations" (DBJ14-032-2004) to prepare, shall not be prepared on the basis of experience, focusing on the process, process parameters and technical requirements and other items, is strictly prohibited to copy and paste at will.
9) the technical bid is a dark bid must be in accordance with the requirements of the bidding documents, the number of words per line, the number of lines per page, margins, fonts, font, font size, etc., the production, cover and binding must be used in the format required by the bidding documents; bid should not be with the company, the Institute, the general manager, the city (region) and other suggestive words.
10) print copy to another computer tender Word format is prone to change, should be re-layout proofreading; in order to prevent changes in Word format can be converted to P DF format and then copied to the graphic store computer printing.
The above are the key issues that need attention in the preparation of tenders, the preparation of tenders is a very detailed work, each bidding company to publish the specific requirements of the tender documents and the distinctive features, so careful study of the tender documents is an important part of the preparation of tenders.