The sequence of the process for making a bid document: cover, catalog, acquisition of the bid document, materials prepared by the company, materials prepared by the manufacturer, copies, and seals.
1. Cover. Generally speaking, the cover of the tender document is produced first. The cover must contain the following elements: public bidding for XX equipment of XX unit, bidding number, bidding documents, project name, bidding unit, contact information, and contact person. Sometimes the bidding unit will also ask for the place of origin. Of course, if the bidding unit requires it, fill it in according to the requirements of the bidding unit.
2. Directory. The table of contents is on the second page, and the writing of the table of contents must also be sorted according to the format of the parameter file. It is also necessary to wait until all the materials required for the tender document have been collected before writing and page numbering.
3. Obtaining tender documents. Under normal circumstances, it is necessary to wait until the registration review is passed and the product qualifications of the bidding unit meet the product requirements of the bidding unit. You also need to pay a tender fee for bidding documents, and you also need to pay a participation deposit. These financial matters must be completed before the deadline for submission of bidding documents. Therefore, you should always pay attention to the announcements of the bidding units to prevent missing them.
4. The company prepares materials. If it is not a distribution company of a manufacturing enterprise, all you need to prepare is the company business license (most companies now have three certificates in one), medical device business license, a copy of the legal person’s ID card, and a copy of the authorized person (whose name belongs to the company) The company authorizes it to the salesperson or the person who bids). Of course, it must also be based on the document requirements of the bidding unit. Give him whatever he needs.
5. Materials prepared by the manufacturer. The manufacturer has a lot to prepare. If it is not the manufacturer, then it can send the link, bidding announcement, comparison documents, parameter requirements, etc. to the manufacturer. Let them fill in what they need to fill in, such as the manufacturer's business license, production license, registration form, authorization letter (authorized to the dealer), product parameters, technical deviation form, etc. Detailed analysis of specific issues. It still depends on the tender requirements.
6. Copy. After completing the above steps, the company seal must be stamped. After that, you need to make several copies of these materials and make several copies as required (usually one original and two copies, and keep one for your files). In addition, you can go to the printing shop downstairs of the company for glue binding. Generally, printing shops can bind tender documents. They make many types of tender documents, with tender covers in various colors (selected according to the company's requirements).
7. Seal. After the tender documents are prepared, the seals must be made. The seal generally consists of the project name, the name of the bidding unit, and the bidding unit.