Serial number Record code Form version number Record name Retention period Retention place Remarks
1 XH-QR-C01-01 01 "project proposal" 15 years Department of Operations
2 XH-QR-C01-02 01 "project feasibility analysis report" 15 years Department of Technology and Quality
3 XH-QR-C01-03 01 "project feasibility analysis report" 15 years Department of Technology and Quality
3 XH-QR-C01-03 01 "project feasibility analysis report" 15 years Report 15 years Technical Quality Department
3 XH-QR-C01-03 01 Project Development Plan 15 years Technical Quality Department
4 XH-QR-C01-04 01 FMEA 15 years Technical Quality Department
5 XH-QR-C01-05 01 Design Verification Plan and Report 15 years Technical Quality Department
6 XH-QR-C01-05 01 Design Verification Plan and Report 15 years
6 XH-QR-C01-06 01 Design Program Review Report 15 years Technical Quality Department
7 XH-QR-C01-07 01 Control Plan 15 years Technical Quality Department
8 XH-QR-C01-08 01 Group Feasibility Commitment 15 years Technical Quality Department
9 XH-QR-C01- 09 01 Trial Work Plan 15 years Technical Quality Department
10 XH-QR-C01-10 01 Process Flow Chart 15 years Technical Quality Department
11 XH-QR-C01-11 01 Work Instruction Book 15 years Technical Quality Department
12 XH-QR-C01-12 01 Measurement System Analysis Plan 15 years Technical Quality Department
13 XH-QR-C01-13 01 Initial Process Capability Study Plan 15 years Technical Quality Department
14 XH-QR-C01-14 01 Packaging Evaluation Report 15 years Technical Quality Department
15 XH-QR-C01-15 01 Project Phase Review Form 15 years Technical Quality Department
16 XH-QR-C01-16 01 Product Quality Planning Determination and Summary 15 years Technical Quality Department
17 XH-QR-C01-17 01 End of Project Report 15 years Technical Quality Department
18 XH-QR-C01-18 01 List of Special Product Features 15 years Technical Quality Department
19 XH-QR-C01-19 01 Packaging Evaluation Report 15 years Technical Quality Department
19 XH-QR-C01-19 01 "Reliability Test Report" 15 years Technical Quality Department
20 XH-QR-C01-20 01 "Reliability Test Application Form" 15 years Technical Quality Department 21 XH-QR-C02-01 01 "Design Change List" 15 years Technical Quality Department
22 XH-QR-C02-02 01 Design Change List" 15 years Technical Quality Department
23 XH-QR-C03-01 01 "Full-size Inspection Result Report" Same as PPAP data QC Department
24 XH-QR-C03-02 01 "Part Submission Warranty" Same as PPAP data Technical Quality Department
25 XH-QR-C03-03 01 "Exterior Part Approval Report" Same as PPAP information Quality Control Department
26 XH-QR-CO4-01 01 "Sales Contract Execution Ledger" 3 years Management Department
27 XH-QR-CO4-02 01 "Contract Review Sheet" 3 years Management Department
28 XH-QR-CO4-03 01 "Delivery Note" 3 years Management Department
29 XH-QR-CO4-04 01 Verbal Order 3 years, Operations
30 XH-QR-CO4-05 01 Annual Contract Execution Ledger 3 years, Operations
31 XH-QR-CO5-01 01 Incoming Order 3 years, Operations
32 XH-QR-CO5-02 01 Production Order 3 years, Operations
33 XH-QR-CO5-01 01 Production Order 3 years, Operations
34 XH-QR-CO5-01 01 Production Order 3 years, Operations
35 XH-QR-CO5-01 01 Production Order 3 years, Operations
36
33 XH -QR-CO5-03 01 Notification of Program Changes 3 years Operations
34 XH-QR-CO5-04 01 Inventory Alarm Notification 3 years Operations
35 XH-QR-CO5-05 01 Outbound Stocking Sheet 3 years Operations
36 XH-QR-CO5-06 01 Inventory Count Sheet 3 years Operations
37 XH-QR-CO5-06 01 Inventory Count Sheet 3 years Operations
38 Inventory Inventory Sheet 3 years Operations Department
37 XH-QR-CO5-07 01 Production Analysis Sheet 3 years Production Department
38 XH-QR-C06-01 01 Work Preparation Verification Sheet 3 years Production Department
39 XH-QR-C06-02 01 Equipment Inspection Sheet 3 years Production Department
40 XH QR-C06-03 01 "First Piece Inspection Record" 3 years Production Department
41 XH-QR-CO7-01 01 "Weekly Shipping Plan" 3 years Operation Department
42 XH-QR-CO7-02 01 "Shipping Notice" 3 years Operation Department
43 XH-QR-CO7-03 01 "Invoicing Notice" 3 years Operation Department
44 XH-QR-CO7-03 01 "Invoicing Notice" 3 years Operation Department
45
44 XH-QR-CO7-04 01 "Delivery Notice" 3 years, Operation Department
45 XH-QR-CO8-01 01 "Customer Information Card" 3 years, Operation Department
46 XH-QR-CO8-02 01 "Customer Visiting and Reception Record" 3 years, Operation Department
47 XH-QR-CO8-03 01 "Customer Complaint List" 3 years, Operation Department
48 Customer Complaint Form 3 years Operations
48 XH-QR-CO8-04 01 External Customer Satisfaction Questionnaire 3 years Operations
49 XH-QR-CO8-05 01 Customer Service Plan 3 years Operations
50 XH-QR-CO8-06 01 List of Special Customer Requirements 3 years Operations
51 XH-QR-CO8-02 01 Customer Visit and Reception Record 3 years Operations
52 XH-QR-CO8-05 01 Customer Service Program 3 years Operations
53
51 XH-QR-CO9-01 01 "Customer Complaint Ledger" 15 years Operating Department
52 XH-QR-CO9-02 01 "8D Problem Analysis Report" 15 years Technical Quality Dept.
53 XH-QR-CO9-03 01 "Returned Goods Disposal Order" 15 years Technical Quality Dept.
54 XH-QR-M01 01 01 "Management Plan" 3 years Management Representative
55 XH-QR-M01-02 01 "Minutes of Meetings" 3 years Departments
56 XH-QR-M01-03 01 "Implementation Plan for the Rollout of Policies" 3 years Departments
57 XH-QR-M01-04 01 "Indicator Statistical Reports" 3 years Departments
58 XH-QR-CO9-03 01 "Returns Processing Sheet" 15 years Technical Quality Dept.
58 XH-QR-M01-05 01 "Work Plan and Evaluation" 3 years Departments
59 XH-QR-M01-06 01 "Individual Work Plan and Evaluation" 3 years Departments
60 XH-QR-M02-01 01 "Detailed Statement of Quality Costs Accounts" 3 years Technology and Quality 61 XH-QR-M02-02 01 "Statistical Statement of Quality Costs" 3 years Technology and Quality 61 XH-QR-M02-02 01 "Statistical Report of Quality Costs" 3 years Technology and Quality Quality Cost Statistical Report" 3 years Technical Quality Department
62 XH-QR-M02-03 01 "Quality Cost Analysis Sheet" 3 years Technical Quality Department
63 XH-QR-M02-04 01 "Quality Cost Report" 3 years Finance Department
64 XH-QR-M03-01 01 "External Customer Satisfaction Monitoring Form" 3 years Management Department
65 XH-QR-M03-02 01 Internal Customer Satisfaction Questionnaire 3 years Office
66 XH-QR-M04-01 01 Annual Management System Audit Plan 3 years Technical Quality Department
67 XH-QR-M04-02 01 Internal Audit Implementation Plan of Management System 3 years Technical Quality Department
68 XH-QR-M04-02 01 Internal Audit Implementation Plan of Management System 3 years Technical Quality Department
69 XH-QR-M04-02 01 Internal Audit Implementation Plan for the Management System 3 years Technical Quality Department <
68 XH-QR-M04-03 01 Internal System Audit Checklist 3 years Technical Quality Department
69 XH-QR-M04-04 01 Internal System Audit Nonconformity Report 3 years Technical Quality Department
70 XH-QR-M04-05 01 Nonconformity Distribution Table 3 years Technical Quality Department
71 XH-QR-M04-06-01 01 Annual Management System Audit Plan 3 years Technical Quality Department
72 XH-QR-M04-04-01 01 Internal Management System Audit Implementation Plan 3 years 71 XH-QR-M04-06 01 Internal System Audit Report 3 years Technical Quality Department
72 XH-QR-M04-07 01 Annual Process Audit Plan 3 years Technical Quality Department
73 XH-QR-M04-08 01 Process Audit Sub-Plan Schedule 3 years Technical Quality Department
74 XH-QR-M04-08 01 Process Audit Sub-Plan Schedule 3 years Technical Quality Department
74 XH-QR- M04-09 01 Process Audit Checklist 3 years Technical Quality Department
75 XH-QR-M04-10 01 Process Audit Report 3 years Technical Quality Department
76 XH-QR-M04-11 01 Annual Product Audit Plan 3 years Technical Quality Department
77 XH-QR-M04-12 01 Product Quality Audit Implementation Plan 3 years Technical Quality Department
77 XH-QR-M04-12 01 Product Quality Audit Implementation Plan 3 years Technical Quality Department
77 Audit Implementation Plan" 3 years Technical Quality Department
78 XH-QR-M04-13 01 "Product Audit Checklist" 3 years Technical Quality Department
79 XH-QR-M04-14 01 "Product Audit Defect Level Guidance Sheet" 3 years Technical Quality Department
80 XH-QR-M04-15 01 "Product Audit Report" 3 years Technical Quality Department
81 XH-QR-M05-01 01 "Management Review Program" 3 years Management Representative
82 XH-QR-M05-02 01 "Management Review Report" 3 years Management Representative
83 XH-QR-M05-03 01 "Management System Element Implementation Status Review Record" 3 years Management Representative
84 XH-QR-M05-01 01 List of Important Environmental Factors and Their Control Factors 3 years Technical Quality Department85 XH-QR-M05-02 01 List of Environmental Factors Identified and Evaluation Results 3 years Representative of the Manager
86 XH-QR-M05-03 01 Environmental Management Program 3 years Relevant Departments
87 XH-QR-M05-03 01 Review Report on the Implementation Status of Management System Elements 3 years Representative of the Manager
88 XH-QR-M05-03 01 Review Report on the Implementation Status of Management System Elements 3 years
87 XH-QR-S01-01 01 "System Document Drafting (Change) Request Form" 3 years Departments
88 XH-QR-S01-02 01 "Document Management Form" 3 years Departments
89 XH-QR-S01-03 01 "Record Sheet of Document Issuance and Recycling" 3 years Technology and Quality Dept. S01-04 01 "List of Controlled Documents" 3 years Departments
91 XH-QR-S01-05 01 "Registration Form for Foreign Documents" 3 years Departments
92 XH-QR-S01-06 01 "Registration Form for Borrowing and Reading of Documents" 3 years Departments
93 XH-QR-S01-07 01 "Review Form for Customer's Specification/Sample" 3 years Technical Quality Dept. XH-QR-S01-07 01 "Customer Engineering Specification/Sample Evaluation Sheet" 3 years Technical Quality Department
94 XH-QR-S01-08 01 "Document Waste List" 3 years Technical Quality Department
95 XH-QR-S02-01 01 "Record Destruction Request Form" 3 years Technical Quality Department
96 XH-QR-S02-02 01 "Record Access Registration Form" 3 years Departments
97 XH-QR-S02-03-01 01 "Record Borrowing Registration Form" 3 years Departments
98 97 XH-QR-S02-03 01 "List of Records" 3 years Technical Quality Department
98 XH-QR-S02-04 01 "Request Form for Drafting (Changing) Records" 3 years Technical Quality Department
99 XH-QR-S02-05 01 "Record Copying Registration Form" 3 years Technical Quality Department
100 XH-QR-S03 -01 01 "Thematic Report" 3 years Production Department
101 XH-QR-S03-02 01 "Tooling and Mould Application Form" 3 years Technical Quality Department
102 XH-QR-S03-03 01 "Equipment Acceptance Sheet" 3 years Production Department
103 XH-QR-S03-04 01 "Mould Appraisal Form" 3 years Tooling Administrator
104 XH-QR-S03-05 01 "Automation Evaluation Form" 3 years Production Department
105 XH-QR-S03-06 01 "Comprehensive Analysis of Process Flow" 3 years Production Department
106 XH-QR-S03-07 01 "Configuration Form for Equipment and Operators" 3 years Production Department
107 XH QR-S03-08 01 "Work-in-process Turnover Evaluation Form" 3 years, Production Department
108 XH-QR-S03-09 01 "Process Value-Added Action Analysis Form" 3 years, Production Department
109 XH-QR-S03-10 01 "Equipment Management Account" 3 years, Production Department
110 XH-QR-S03-11 01 "Fixed Asset Inventory Form" 3 years, Production Department
110 XH-QR-S03-11 01 "Fixed Asset Inventory Form" 3 years, Production Department
111
114 XH-QR-S03-15 01 "Tooling Use Record" 3 years Tooling Administrator
115 XH-QR-S03-16 01 "Tooling Inventory Form" 3 years Tooling Administrator
116 XH-QR-S03-17 01 "Equipment Overhaul, Medium Repair, Overhaul Plan" 3 years Production Department
117 XH- QR-S03-18 01 "Predictive Maintenance Plan" 3 years Production Department
118 XH-QR-S03-19 01 "Equipment Failure Maintenance Record Sheet" 3 years Production Department
119 XH-QR-S03-20 01 "Tooling Maintenance Record" 3 years Tooling Manager
120 XH-QR-S03-21 01 "Tooling Cycle Inspection Record" 3 years Production Department
120 XH-QR-S03-21 01 "Tooling Cycle Inspection Record" 3 years Production Department
120 Tooling Cycle Inspection Record" 3 years Tooling Administrator 121 XH-QR-S03-22 01 "Fixed Asset Waste Application Form" 3 years Production Department
122 XH-QR-S03-23 01 "Tooling Waste Application Form" 3 years Production Department
123 XH-QR-S03-24 01 "Plant and Infrastructure and Equipment Survey Report" 3 years Production Department
124 XH-QR-S03-25 01 "Spare Parts Plan" 3 years Production Department
125 XH-QR-S03-26 01 "Equipment FMEA" 3 years Production Department
126 XH-QR-S03-27 01 "Record of Equipment Overhaul, Medium Repair and Overhaul" 3 years Production Department
127 XH-QR-SO4-01 01 "periodic calibration schedule" 3 years Technical Quality Department
128 XH-QR-SO4-02 01 "measuring instruments general ledger" 3 years Technical Quality Department
129 XH-QR-SO4-03 01 "Measuring Instruments Waste Application Form" 3 years Technical Quality Department
130 XH-QR- SO4-04 01 "Measuring Instruments State" 3 years Technical Quality Department
130 XH-QR- SO4-04 01 "Measuring Instruments State" 3 years Technical Quality Department
131 SO4-04 01 "Measuring Instrument Status Identification" 3 years Technical Quality Department
131 XH-QR-SO4-05 01 "Measurement Record History Card" 3 years Technical Quality Department
132 XH-QR-SO4-06 01 "Measurement System Analysis Plan" 3 years Technical Quality Department
133 XH-QR-SO4- 01 "Repeatability and Reproducibility Application Form" 3 years Technical Quality Department
134 XH-QR-SO4- 07 01 "Repeatability and Reproducibility Application Form" 4 years 07 01 Repeatability and Reproducibility Data Sheet 3 years Technical Quality Department
134 XH-QR-SO4-08 01 Measuring Instrument Management Checklist 3 years Technical Quality Department
135 XH-QR-SO4-09 01 Measuring Instrument Daily Management Sheet 3 years Technical Quality Department
136 XH-QR-SO4-10 01 Annual MSA Plan 3 years Technical Quality Dept.
137 XH-QR-SO4-11 01 Sample Classification List 3 years Technical Quality Dept.
138 XH-QR-SO5-01 01 Commissioned Test Order 2 years Laboratory
139 XH-QR-SO5-02 01 Monthly Measuring Instrument Cycle Confirmation Sheet 2 years Laboratory
140 XH-QR-SO6-01 01 "Incoming Product Inspection Sheet" 2 years Technical Quality Department
141 XH-QR-SO6-02 01 "Material Review Sheet" 2 years Technical Quality Department
142 XH-QR-SO6-03 01 "Emergency Release Request Form" 2 years Technical Quality Department
143 XH-QR-SO6-04 01 "Shipping List" 2 years Technical Quality Department
144 XH-QR-SO6-05 01 "Product Inspection Record" 2 years Technical Quality Department
145 XH-QR-SO6-06 01 "Ex-factory Inspection Record" 2 years Technical Quality Department
146 XH-QR-SO6-07 01 "Product Inspection Report" 2 years Technical Quality Department
147 XH-QR-SO5-01 01 "Incoming Inspection Report" 3 years Technical Quality Department
148 XH-QR-SO5-02 01 "Incoming Inspection Failure Report" 3 years Technical Quality Department
149 XH-QR-SO5-03 01 "Inspection Failure Report" 3 years Technical Quality Department
149 XH-QR-SO5-03 01 "Inspection Failure Report" 3 years Technical Quality Department
141 Report" 3 years Technical Quality Department
150 XH-QR-SO5-04 01 "Shipping Inspection Failure Report" 3 years Technical Quality Department
151 XH-QR-SO5-05 01 "Inventory Periodic Inspection Record" 3 years Technical Quality Department
152 XH-QR-SO6-01 01 "Lot Management Card" 3 years Production Department
153 XH-QR-SO5-01 02 "Incoming Inspection Failure Report" 3 years Production Department
152 XH-QR-SO6-01 01 "Lot Management Card" 3 years
153 XH-QR-SO6-02 01 "Batch Management Account" 3 years, Production Department
154 XH-QR-SO6-03 01 "Product Inventory Card" 3 years, Operation Department
155 XH-QR-SO6-04 01 "Safe Inventory Management Form" 3 years, Operation Department
156 XH-QR-SO6-05 01 "Disposal of Dull Waste" 3 years, Operation Department
156 XH-QR-SO6-05 01 "Record of Periodic Inspection of Inventory Products" 3 years, Operation Department
167 05 01 "Application Form for Disposal of Dull Waste" 3 years Operations Department
157 XH-QR-SO7-01 01 "Corrective/Preventive Measures Flow Sheet" 3 years Technical Quality Department
158 XH-QR-SO7-02 01 "Continuous Improvement Application Form" 3 years Technical Quality Department
159 XH-QR-SO7-03 01 "Annual Continuous Improvement Plan" 3 years Technical Quality Department
159 XH-QR-SO7-03 01 "Continuous Improvement Plan" 3 years Annual Continuous Improvement Plan Continuous Improvement Plan" 3 years, Technical Quality Department
160 XH-QR-SO7-04 01 "Continuous Improvement Implementation Plan" 3 years, Technical Quality Department 161 XH-QR-SO7-05 01 "Continuous Improvement Plan Summary Sheet" 3 years, Technical Quality Department
162 XH-QR-SO7-06 01 "Rationalization Suggestion Report" 3 years, Technical Quality Department
163
163 XH-QR-SO6-01 01 01 "Batch Management Card" 3 years Production Department
164 XH-QR-SO6-02 01 "Batch Management Ledger" 3 years Production Department
165 XH-QR-SO6-03 01 "Product Inventory Card" 3 years Operation Department
166 XH-QR-SO6- 04 01 "Safety Stock Management Form" 3 years Operations Department
167 XH-QR-SO6-05 01 "Application Form for Disposal of Dull Waste" 3 years Operations Department
168 XH-QR-SO7-01 01 "Corrective/Preventive Measures Flow Sheet" 3 years Technical Quality Department
169 XH-QR-SO7-02 01 "Continuous Improvement Application Form" 3 years Technical Quality Department
169 XH-QR-SO7-02 01 "Continuous Improvement Application Form" 3 years Technical Quality Department
161 Technical Quality Department
170 XH-QR-SO7-03 01 Annual Continuous Improvement Plan 3 years Technical Quality Department
171 XH-QR-SO7-04 01 Continuous Improvement Implementation Plan 3 years Technical Quality Department
172 XH-QR-SO7-05 01 Continuous Improvement Plan Summary Table 3 years Technical Quality Department
173 XH-QR-SO7-06 01 "Rationalization Suggestion Report" 3 years Technical Quality Department
174 XH-QR-S10-01 01 "Matrix Requirements for Personnel Positions" 3 years Office
175 XH-QR-S10-02 01 "Annual Training Plan" 3 years Office
176 XH-QR-S10-03 01 "Employee Education and Training Request Form" 3 years Office
177 XH-QR-S10-04 01 "Training Program Planning" 3 years Office
178 XH-QR-S10-05 01 "Education and Training Record Sheet" 3 years Office
179 XH-QR-S10-06 01 "Employee Training Sign-in Sheet" 3 years Office
180 XH-QR-S10-07 01 "Employee Training Effectiveness Evaluation Form" 3 years Office
181 XH-QR-S10-08 01 "Training Effectiveness Evaluation Form" 3 years Office
182 XH-QR-S10-09 01 "Company Personnel Qualification Matrix 3 Years Office
183 XH-QR-S10-10 01 "Document Declaration Record" 3 Years Office
184 XH-QR-S10-11 01 "Questionnaire on Employee Training Needs" 3 Years Office
185 XH-QR-S10-12 01 "Employee Satisfaction Questionnaire" 3 Years Office
186 XH-QR-S10-13 01 "Employee Satisfaction Survey Analysis Report" 3 years Office
187 XH-QR-S11-01 01 "Qualified Supplier Application Form" 3 years Operations
188 XH-QR-S11-02 01 "Supplier Credit Checklist" 3 years Operations
189 XH-QR-S11-03 01 "Supplier Checklist" 3 years Operations
189 XH-QR-S11-03 01 "Supplier Checklist" 3 years Operations
181 XH-QR-S11-03 01 "Supplier Checklist" 3 years, Management Department
190 XH-QR-S11-04 01 "Sample Acknowledgement" 3 years, Management Department
191 XH-QR-S11-05 01 "Qualified Supplier List" 3 years, Management Department
192 XH-QR-S11-06 01 "Record of Evaluation of Supplier Performance" 3 years, Management Department
193 XH-QR-S11-06 01 "Supplier Performance Evaluation Record" 3 years, Management Department
194
193 XH-QR-S11-07 01 Certificate of Non-Use of Environmental Substances 3 years, Department of Operations
194 XH-QR-S11-08 01 Annual Supplier Monitoring Program 3 years, Department of Operations
195 XH-QR-S11-09 01 Annual Supplier Evaluation Report 3 years, Department of Operations
196 XH-QR-S12-01 01 Purchase Plan 3 years, Management Department
197 XH-QR-S12-02 01 Purchase Order 3 years, Management Department
198 XH-QR-S12-03 01 Mould Purchase and Sales Contract 3 years, Management Department
199 XH-QR-S12-04 01 Supplier Monitoring Record 3 years Year Management Department
199 XH-QR-S12-04 01