First, file collection 1, the significance of file collection work: file collection work is the entire archives is extremely important to a link in the work of the archives, and archives work of the other work in comparison, it is in a special position to do a good job of collecting archives on the whole work has an important significance! Significance.
(1) collection work is the starting point of the archives work; is the foundation of the archives business foundation work; the collection of archives, is the whole archives (room) to obtain and accumulate archives of a means; (2) from the organization of the entire national archives work, the collection of archives is the implementation of the principle of centralized and unified management of an important content and the first concrete measures; (3) from the collection of the work of the quality of the impact, it is directly related to the archives of the quality of work. Impact, it is directly related to the other aspects of archival work. 2, the requirements of the archives collection: (1) enrich the collection; (2) strengthen the investigation and guidance outside the library; (3) the implementation of the standardization of the archives into the library; (4) to maintain the whole and the whole group of non-dispersible.
3, the archiving of documents within the organ II, archives finishing 1, the contents of the archives finishing work: (1) in the formal working conditions, the archives received by the clerical department and the business sector in accordance with the requirements of the filing of the case file set up, the archives received by the organs of the archives in accordance with the requirements of the archives to organize the transfer of the case file. (2) the poorly organized files for local adjustment.
(3) the organization of scattered documents. 2, the principle of archival finishing work: (1) the organization of the archives must maintain the historical links between the documents; historical links are mainly manifested in the source of the document, the time, content and form, and so on several aspects.
(2) the archives should make full use of the original foundation; the original foundation refers to, first, pay full attention to and make use of the basis of the previous finishing to determine the tasks and requirements of the archives to easily disrupt the reorganization; second, in the archives in the process of organizing, should be fully studied and the use of the original results of the finishing process, do not easily destroy the previous finishing and preservation of the historical situation. (3) the organization of the archives must be easy to store and use.
3, the whole file: (1) concept: the whole file is an independent organization or a famous person in the social activities of the formation of the file as a whole. (2) Significance: Distinguish the whole file is the first part of the archives organizing work.
The whole file is not only a problem of organizing methods, but also a principle, a theory, known as the principle of the whole file and the theory of the whole file. The whole theory is produced in the process of centralized management of archives, with the development of archives and continuous improvement.
The establishment of the theory of the whole file, the management of the archives, archives, has an important role in the organization. The history of the development of the theory of the whole file is linked to the different principles of archival organization.
4, the conditions of the composition of the whole file and filing unit: the formation of the whole file of the organization, known as the filing unit, also known as the composition of the whole file. An organization is a filing unit, a filing unit formed by all the files constitute a full file.
(1) constitute the conditions: First, can exercise their powers independently, and can be mainly in their own name alone to the outside world; Second, is an accounting unit or economic accounting unit, they can make budgets or financial plans; Third, there is a management of personnel agencies or personnel, and a [certain right to appoint or remove personnel. The three conditions are unified, from different sides to reflect the independence of a unit.
The most basic is the first condition. In the analysis or study of an organizational unit can constitute a filing unit, it should be clear that the size of the organ and the number of files, does not affect it to become a filing unit.
Some organizational units may not be fully equipped with the above three conditions, but it is actually an independent organ, or due to some special needs, it formed by the archives can also constitute a full file. (2) file unit.
5, the changes in the filing unit and the division of the whole file: the establishment of organs and units, abolition, merger, and the name of the organization to change the terms of reference and affiliation of the adjustment of various changes. These cases, some will affect the division of the whole file, and some do not involve changes in the whole file.
The study of a file unit whether there is a fundamental change, mainly from the political nature of the file unit, the nature of production relations and the basic functions of the several aspects to examine.6, the character of the whole file: that is, the social celebrities (such as social activists, scientists, writers, artists, educators, etc.) in their lifetime activities in the formation of the file as a whole.
Character file includes personal writings, manuscripts, diaries, letters, wills, and records of personal (including family, family) all the material of social activities, but also includes other people written and collected with the character of the whole file constitutes a personal, family, family-related material, as well as immediate family members can explain the situation of the filing unit. 7, the whole file of the complementary forms: (1) the joint whole file.
Is the formation of a number of independent organs of the archives, due to mixing together difficult to distinguish between the filing unit and the joint composition of a whole file. (2) the whole collection, that is, the number of archives is very small number of the whole, according to certain characteristics of the composition of a whole *** unit.
(3) archive collection, is the fragmentary fragmented documents by the unknown belonging to the whole file, according to certain characteristics of the mixture of concentrated. 8, the whole group: organizing and management of the archives, not only to pay attention to the integrity of the whole file, but also should pay attention to the interconnectedness of the whole file.
10, the whole file numbering and arrangement: (1) usually involves three aspects of file management: A full file number is generally in the archives to receive the whole file, in the full roster registered on the program, which belongs to the statistical work of a specific technical project; B how to arrange the whole file stored in the warehouse, belongs to the scope of the custodial work; C the whole number of the program, which fills in the file as a component of the number of the file. In the cover of the file, the systematic arrangement of the whole file also belongs to the basic cataloging and systematization of the archives of the subject. (2) the preparation and use of the whole file number: A according to the national archives of the three parts of the whole file according to the whole file into the library of the chronological order of the number; B according to the library of the whole file of the time, region, nature of the sub-number of the running number; C all the whole file in accordance with the order of entry into the library of the unified number of the running number; D according to the degree of importance of the whole file numbering; E according to the whole group of consecutive numbering; F according to the whole group of the whole file to leave the space of the whole number of the whole group number; G grouping of a single number of the whole file; H multi-classification single whole number; I big whole number; J part of the whole of the implementation of hierarchical classification number, another part of the whole of the implementation of the sequential running number.
Although more than a dozen specific numbering methods are different, but in terms of its main features, can be summarized into two types: sequential flow of water numbering method and system classification numbering method. The former can also be referred to as the streaming method, the latter can be referred to as the classification method.
The flowing water method, no.
2. How to do a good job of corporate records management.pdf
File Management Regulations I. File Management (a) All documents, materials, audio and video, reports that accurately reflect the company's business activities must be filed in a timely manner to ensure completeness.
(b) The document manager must adhere to the paperwork at any time file filing system, and divided into categories, do a good job of collecting, organizing, filing, archiving work. (C) file content, including from the date of establishment of the annual business management in the formation or issued by the company should be filed documents and materials.
Second, the management of paper files (a) the scope of the archives 1, administrative and general: including important meeting materials; the development of internal regulations, policy documents; organizational changes, changes, events, annual reports and other documents; development planning, work summary report; *** important documents issued by the authorities. 2, organization and personnel \ education and training: staff change tables, rosters, education and training card.
3, accounting and statistics: annual plans, statistical reports, financial and accounting budget statements and their explanations, various quarterly reports, monthly reports, *** relevant documents and materials issued by the competent authorities. 4, quality management: quality management system.
5, technology: products and production of technical documents. 6, sales of chronicles: the company's large-scale sales activities.
(B) the paperwork of the archives file 1, the types of documents and materials filed, the number of copies and the number of pages of each document, should be complete and complete. 2, in the filing of documents and materials, should be the original and copies of each document, prints and finalized, instructions and approvals, classified and arranged together, shall not be separated.
3, the documents of different years shall not generally be filed together, but across the year of the instructions and approvals, in the year of the rewrites filed; no rewrites, in the year of the instructions filed; across the year of planning, filed in the first year of the document for the filing; across the year of the summary, in the last year of the filing for the inter-annual meeting of the document, the meeting is convened in the year of the filing. Third, the filing time of the company's business management activities in a variety of contracts and routine statements, according to their different time requirements in a timely manner to the general manager and the Ministry of Human Resources; other types of files, such as audio-visual files, activity files, engineering files, etc. by the temporary custody of the departments, the end of the month, a unified summary to the Ministry of Human Resources.
Accounting files are kept by the Ministry of Finance. Fourth, the loan and destruction of files (a) borrowing files need to be in accordance with the provisions of the loan procedures, within the scope of access.
Not on the files shall not be altered, torn, and should be returned in a timely manner. (B) accounting files are not allowed to borrow.
Internal access should be agreed by the person in charge of finance. Foreign units due to special needs, access to accounting records, should hold a formal official document, and the company leader agreed.
Access to accounting records shall not take the files out of the company; such as the need for excerpts, photocopies, should be agreed to by the person in charge of finance can be processed. (C) regular appraisal of the files, accurately formulate the list of file destruction, the loss of preservation value of the files, registers, by the person in charge of the Human Resources Department audit, reported to the company's leadership approval before the destruction, the destruction of more than two people need to participate in the destruction of the inventory and sign.
3.How to do a good job of corporate records management.pdf
File management regulations
I. File management
(a) All the company's business activities can accurately reflect the documents, materials, audio and video, reports, must be filed in a timely manner to ensure completeness.
(b) The document manager must adhere to the paperwork at any time file filing system, and divided into categories, do a good job collecting, organizing, filing, archiving.
(C) The content of the archives, including from the date of establishment of the annual management in the operation of the management of the formation or issued by the company should be filed documents and materials.
Second, the management of paper files
(a) the scope of the archives
1, administrative and comprehensive: including important meeting materials; the development of internal regulations, policy documents; organizational changes, changes, events, annual reports and other documents; development planning, work summary report; *** important documents issued by the authorities.
2, organization and personnel \ education and training: staff change table, roster, education and training cards.
3, accounting and statistics: annual plans, statistical reports, financial and accounting budget statements and their explanations, various quarterly reports, monthly reports, *** relevant documents and materials issued by the competent authorities.
4, quality management: quality management system.
5, technology: products and production of technical documents.
6, sales chronicle: the company's large-scale sales activities.
(B) the paperwork file
1, the type of documents filed, the number of copies and the number of pages of each document, should be complete.
2, in the filing of documents and materials, should be the original and copies of each document, print and final, instructions and approvals, classified and arranged together, shall not be separated.
3, different years of documents shall not generally be filed together, but across the year of the instructions and approvals, in the year of the rewrites filed; no rewrites, in the year of the instructions filed; across the year of planning, filed in the first year of the document for the filing; across the year of the summary, filed in the last year of the targeted filing, across the year of the conference documents, filed in the meeting held in the year filed.
Third, filing time
The company's business management activities in a variety of contracts and routine statements, according to the requirements of their different time limits in a timely manner to the general manager and the Ministry of Human Resources; other types of files, such as audio-visual archives, activity files, engineering files, etc. by the temporary custody of the departments, the end of the month, a unified summary of the Ministry of Human Resources. Accounting files are kept by the Ministry of Finance.
Fourth, the loan and destruction of files
(a) borrowing files need to be in accordance with the provisions of the loan procedures, within the scope of access. May not be altered on the file, tearing, and should be returned in a timely manner.
(B) accounting files are not allowed to borrow. Internal access should be agreed by the person in charge of finance. Foreign units due to special needs, access to the accounting records, should hold a formal official document, and agreed by the company leadership. Accounting files shall not be taken out of the company when checking the files; if excerpts and copies are required, they shall be processed only with the consent of the person in charge of finance.
(c) regular appraisal of the files, accurately formulate a list of file destruction, the loss of preservation value of the files, registers, by the person in charge of human resources review, reported to the company's leadership approval before the destruction, the destruction of more than two people need to participate in the destruction of the inventory and sign.
4. Document management, file management, knowledge management, content management and the difference between
Document management: mainly used to manage some of our common documents, photos and other information content. For enterprises, documents are important intellectual assets. In the enterprise, documents are generally in the form of electronic documents, such as Microsoft .doc format, xls format, ppt format, pdf format, plain text .txt format, etc.; from the content, it may be a business contract, meeting minutes, product manuals, customer information, design documents, promotional copy, competitors' information, project documents, insights and so on. These documents, may be the nature of the process, may also be the company's official release of the document, may be in the preparation stage, may also have been archived can no longer be modified. Archives management: the theory of archives collection, organization, appraisal, storage, statistics, cataloging, retrieval, provision of access and compilation and research 、、、、 Knowledge management: there is no uniform definition of what a knowledge management system is. Depending on the organizational situation, each organization needs to discover a knowledge management system that suits its needs. When we discuss knowledge management systems, we concentrate on those systems that are able to store information efficiently and at the same time enable efficient knowledge flow, ****enjoyment, and discovery. For example: A document management system that provides indexed access to key business information such as sales profiles or employee suggestions for corporate processes.
An expertise discovery tool that identifies people across an organization or enterprise who have high levels of expertise in specific areas, and explores how to share those skills.
Content management: a lot of information resources have been accumulated in various industries. I hope to apologize for any inaccuracies, and at the same time, I hope to be able to put forward, we help each other, learn from each other. Thank you.
5. The basic knowledge of personnel file management
Cadre personnel file management work of many rules and regulations, both comprehensive, and single; both the national unified development, generally applicable, and each unit according to the actual situation of the specific formulation.
Mainly: (1) "Cadre file work regulations" (revised in 1990, hereinafter referred to as "regulations"), in 1991 by the Central Organization Department, the State Archives jointly issued. The Regulations clearly define the nature, tasks, characteristics and system of cadre personnel file management, and make uniform provisions for the contents of cadre personnel file management.
It is a regulatory document, is the most fundamental rules and regulations of cadre personnel file management, is the cadre personnel file management departments at all levels to develop a specific management system based on. Regulations" has two annexes, namely: ① "cadre personnel files, file bag style and specifications", which provides for cadre personnel file specifications, style, production materials, colors, project settings.
② "Transmission of cadre personnel file material notification form" style, provides a unified approach to the transmission of cadre personnel files. (2) "Cadre file organization rules", is the national cadre personnel file organization system to follow.
It makes detailed provisions on the requirements and standards for organizing cadre personnel files, identification and classification of the contents of the files, the process of organizing, and precautions to be taken. (3) The Interim Provisions on the Collection and Filing of Cadre Files, which make specific provisions on the collection and filing of cadre personnel files, the conditions that must be met for the filing of materials, and the methods of collecting files.
In addition to the above several unified system, there are some basic working system, such as: borrowing and utilization system. Cadre personnel file management departments at all levels in order to do a good job of utilization, according to the scope of their respective management of cadre personnel files and cadre management authority, have formulated the region, the department or the system to access cadre personnel files system.
The system on the scope of borrowing, borrowing procedures, borrowers, borrowing mode, as well as whether it can be transcribed, reproduced provisions. Registration system.
Cadre personnel file management department in order to prevent the loss of archival materials, easy to find, statistics, the establishment of the receipt of files, borrowing, excerpts of archival materials, archives and destruction of materials and other registration system. The establishment of these systems, not only to ensure the normal working order, to ensure the safety of the files, but also to make the cadres personnel file staff have a clear idea, at any time to understand and grasp the "bottom" situation, conducive to the study, the organization of work.
Confidentiality system. This is an indispensable system to ensure the safety of cadres and personnel files.
Cadre personnel file management departments at all levels should be in accordance with the management of cadres and personnel files of the confidentiality of the files for safekeeping, borrowing, transmitting and other work. The above rules and regulations are to ensure the normal management of cadres and personnel files, the implementation of cadres and personnel files management system, standardization, scientific basis.
6. The significance of file management (electronic documents and book files, document files) and notes
Chanting with file management software, now all paperless office, integrated 1, file information digitization can provide file information convenient and fast way of service.
The digitized archive information can be realized through the network and other modern technology remote use of off-site, for the demand to provide convenient and fast archive information services and ways. 2, the digitization of archive information is the implementation of the original paper archives effective way of protection. 3, the digitization of archive information can be used to protect the original archives.
The uniqueness, originality and credentials of the archives is an important embodiment of the true record of history, and thus the continuation of history requires maximum protection of the archives, the archives digitization, the archives use is mainly the use of digitized archival information, archives original and thus effectively protected. 3, the digitization of archival information can be used to make the different carriers of the form of the archives of information to be transformed and reproduced.
According to the different forms of file carriers, we will audio, video, slides, photographs and other forms of archival information through the digital conversion, but also the same reproduction of other carriers of archival information of the real content, not only to strengthen the management and facilitate the use of the 4, the digitization of archival information for the realization of the archival information resources **** to lay the foundation for the enjoyment.
In today's era of rapid development of information technology and digital technology, the digitalization of archival information is the inevitable trend and direction of the development of archive management, we are now doing the digital transformation of archives in addition to strengthening their own management and to facilitate the use of archival information for the future of the national environment as a scientific and technological archival information database and into the national digital archives networking database to achieve the resources **** enjoy a good foundation for preparation. 5, archive information digitization for e-government and paperless office information to create the conditions for convergence.
With the continuous development of e-government and technological maturity, paperless office and the universal application of electronic documents, which is the inevitable trend of the development of modern office and international management, according to the national standards for electronic documents and further standardization of the unification of standards in the scope of the legal provisions allow electronic documents can be directly archived in digital form, and the digital transformation of early paper archives with the information *** with the composition of the digital archive Information base, to facilitate resource *** enjoyment.
7. What software can generate pdf file documents
Foxit pdf editor 1.
4 build 1325 official version Foxit PDF Editor is the first real PDF file editing software. Many people would like to find an editor like the one that edits other types of documents, and the truth is that until Foxit PDF Editor came along, there was no such tool.
Each PDF file contains many pages, each page contains a variety of visual objects, such as text objects, graphic objects and image objects. And each object is defined by its properties to define how it is displayed.
Foxit PDF Editor features include: -Edit existing PDF files or create new PDF files. -Display PDF files with almost the same effect as Adobe PDF Reader.
-Page zoom. -Reliable WYSIWYG editing.
-Insert or delete pages. -Add text objects using embedded or non-embedded fonts.
-Insert rows or other simple graphic objects. -Insert images in bitmap format.
-Remove any object from a page. -Change the properties of an object.
-Undo any operation. -Copy and paste any object between different PDF files.
-Copy and paste text between PDF and any Windows application. -Copy and paste images between PDF and any Windows application.
Chinese Description: 1. This is the Chinese version, you can use it after installation. The new version adds direct editing of images.
2. All the versions after 0912 can not correctly input Chinese, this version has fixed the bug, can perfectly support Chinese input. 3. This Chinese version has been cracked.
Special thanks to isotank for writing in to provide the cracking method. 4, this software supports Chinese fonts, the method is as follows: from the main menu "Object" in the "New Object Properties", point "Text Properties" --- "Import Fonts". "Import Fonts", and then select the Chinese fonts you want to determine the Chinese input can be supported.
5. This version adds the CJK language display support file n..