Warehouse Management Procedures
1.Purpose
Define the company's warehouse receipt, management, and issuance of operational guidelines to ensure that the warehouse materials account is consistent with the effective control of the first-in-first-out, in order to prevent the occurrence of anomalies.
2. Scope
The Company's handling, storage, packaging, preservation, delivery are applicable.
3. Duties
3.1 Raw materials, semi-finished goods storage management - warehouse.
3.2 Finished goods storage management - warehouse.
3.3 Warehouse products abnormal report - warehouse.
3.4 Warehouse material quality abnormality determination - quality department.
3.5 Shipment auditor - Quality Department.
4. Working Procedures
4.1 Raw materials, semi-finished products receiving and dispatching management
4.1.1 Material receiving operation
4.1.1.1 Raw materials purchased from outside the factory, the warehouse receiving clerk should ask the supplier to provide the "Delivery Note", and check whether the order, the material number, the name of the product, the specifications and the number of goods are in line with the Company's purchasing requirements at the time of receipt. Confirmation of conformity, check the physical manufacturers, such as the correct, then the receiving clerk to sign and accept the manufacturer's "Delivery Note" and stamped with the Company's receipt of special seal to confirm the validity of the supplier's delivery. If there is an error and the vendor delivery personnel to recheck, and directly modify the & lt; & lt; delivery note & gt; & gt;, both sides in the modification of the signature to confirm.
4.1.1.2 Receiving clerk immediately after receipt of the goods to open the "receipt of material delivery check list" (if the supplier has an inspection report accompanying the document) sent to the IQC for inspection.
4.1.1.3 For "outsourced processing" & "process outsourcing" into the factory of semi-finished products or raw materials, the same as the purchase of raw materials into the factory operations (4.1.1.1).
4.1.1.4 If there are materials provided by the customer, it needs to be managed by a person; when the customer supplied materials are fed, the receiving warehouseman must indicate the customer, material number, date of feeding, quantity and then send it to the IQC for inspection, and then centrally placed in the inventory area of the customer supplied materials after passing the inspection by the IQC.
4.1.1.5 Warehouse supervisors in the receipt of goods handed over by the supplier before the goods shall be posted by the manufacturer in each box of goods on the first-in-first-out month color code, posted before the receipt of the point of receipt, in the receipt of the point of the process, such as the discovery of goods material number, name, specification, or quantity and order does not match the phenomenon, it should immediately be rejected and notify the purchasing or the relevant personnel to request the supply unit to be dealt with.
4.1.1.6 For incoming unchecked items are placed in the waiting area, by the quality control personnel in accordance with the company's "incoming inspection procedures" inspection, judgment, the items by the quality control personnel labeled judgment, warehouse personnel in accordance with the results of the judgment, within 12 hours for processing. For the judgment of qualified products, must be received by the receipt of qualified products will be judged by the "receipt and delivery of inspection orders" together with the physical transfer to the relevant warehouse personnel to do warehousing action, for the judgment of substandard products, by the receipt of the receipt of substandard products will be judged by the "receipt and delivery of inspection orders" according to the physical transfer to the warehouse manager of the defective products.
4.1.1.7 For bulk materials or special materials, can be placed in the warehouse to be inspected area inspection.
4.1.2 Collar, send material operations:
4.1.2.1 MC based on the PC's production plan scheduling, printing three to five days after the need for on-line production of machine types of the preparation list, and based on the scheduling of the notification of the warehouse preparation, preparation of materials, warehouse will be prepared to prepare the materials MC MC link to MC feedback on the status of the material owed to the printing of the "PAD material sheet," the notification of the production units to collect materials, production units to collect materials, the collator check! Material number, specifications, quantity is correct, the production unit by the material receiving personnel in the "PAD bill of materials" on the signature. The documents are handed over to the warehouseman, the accountant to do the system debit action.
4.1.2.2 The production unit of the work order over, overflow, back to replenish the collaterals, production unit collaterals must fill out the "collaterals", indicating the reason for collaterals, signed by the PMC, to the warehouse collaterals. Warehouse manager issued materials, documents to be handed over to the accounts staff to do the system debit action.
4.1.2.3 Consumption of non-productive items, by the receiving unit to fill out the "material receipt" by the department head signed by the PMC manager approval, to the warehouse to receive the required items.
4.1.2.4 The preparation and issuance of materials for outgoing processing materials, warehouse personnel based on the PMC provided by the PMC supervisor signed and verified the "PAD material bill" to carry out operations.
4.1.3 Return operation
5.1.3.1. 4.1.3.1 production line according to the work order production is completed, the remaining materials, the production line must open the "Return Sheet" by the IQC judgment, according to the "Return Sheet"
inspection to confirm that the good products and sign the material handling procedures.
4.1.3.2 In the production process, found in the non-production of damaged incoming defective materials, the production unit should be for defective products returned. Production unit
place to open the "return sheet" by the IQC inspection, and by the quality control personnel to confirm the cause of defective, the production unit to return the defective materials to the warehouse
Defective goods warehouse.
4.1.3.3 Warehouse supervisors check the returned material number, specifications, quantity and test results for warehousing procedures.
4.1.3.4 Return Order: All materials returned to the manufacturer must be based on the purchase of the establishment of the return order issued by the Return Order, and signed by the property management staff
and purchasing confirmation returned to the manufacturer. After the manufacturer's signature, the accounting staff in the system to do the deduction action and the "Return Form"
transmit the financial action to do the deduction.
4.1.3.5 Customer returns need to set up a special area, handled by a person to check whether the details of the return form and the actual items match, and timely contact
relevant units to deal with the anomaly.
4.1.4 Preparation of materials
4.1.4.1 Before the production, the material management personnel print the "PAD bill of materials" as the basis for the warehouse management personnel to prepare materials.
4.1.4.2 For mass production materials warehouseman should be pre-preparation action.
4.1.4.3 All inventory materials in the preparation of hair, warehouse personnel should be the principle of first-in-first-out.
4.1.4.4 Warehouse manager based on the "PAD issue sheet" to start preparing the materials needed for production, material preparation found in the material shortage, should be promptly notified to the material management or procurement, so that they can follow up the material into the factory.
4.2 Storage Management
4.2.1 Materials, semi-finished products, finished goods storage place, warehousing should be effectively planned and placed in accordance with the storage area (Storage Location), and be effectively labeled.
4.2.2 All inventory of materials need to establish the "inventory card", computer accounts and manual accounts. In order to understand the material in and out and the existing situation.
4.2.3 All inventory of materials must be posted on the outer box of the month of the color code, warehouse personnel in accordance with the month of the color code of the material first-in-first-out control.
4.2.4 Material storage should have to ensure the quality of the basic conditions, such as: electrical items must have moisture-proof measures, moisture-proof rain situation, IC class must be done to prevent static electricity measures, Polycarbonate materials can not be heavy pressure on the top of the ......, etc., in order to store the goods quality characteristics can be maintained.
4.2.5 The material is divided into storage areas (Storage Location) to facilitate warehouse management to find and place.
4.2.5.1 For all security materials, set up a storage area.
4.2.5.2 For all valuable materials, set up a storage area. All precious materials shall be received, prepared and dispatched in the area.
4.2.5.3 For the inventory of dull materials, set up a dull material area, managed by specialized personnel.
4.2.6 Inventory
4.2.6.1 Monthly Inventory:
4.2.6.1.1 Material Warehouse: Warehouse personnel on the inventory account should be inventory at the end of each month.
4.2.6.2 Factory-wide inventory: twice a year, led by the Finance Department inventory meeting, the preparation of inventory plan (including personnel, responsible area, inventory item list ... etc.), submitted to the plant manager for approval and implementation. Factory-wide inventory should cover inventory, work in progress and outsourcing of all production materials belonging to the company's accounts.
4.2.6.3 For all kinds of inventory, material account discrepancy occurs, the warehouse personnel should be timely reported and actively organize remedial measures, the material account does not match the material, must immediately open the "profit and loss table", approved by the materials department manager / factory manager, the inventory account changes to adjust.
4.2.7 Storage period management
4.2.7.1 For the items exceeding the effective storage period, the relevant warehouse personnel should promptly post the "expired material" label on the original item outer box and monthly or before the use of materials to issue a "stock of expired material re-inspection report," notify the quality control staff to identify again! Whether the quality of the item is changed and can be used.
4.2.7.2 For re-identified items, the quality control personnel should re-label the items according to the identification results or carry out the necessary disposal actions (refer to the "Non-conforming Product Handling Procedures").
4.2.7.3 When the materials in stock are not used in normal batch work order within six months, the relevant warehouse personnel should issue "Material Transfer Order" for the materials in time and transfer the materials to the warehouse for management of dull materials (except for the precious materials), which will be managed by the dull materials warehouse in a unified way.
4.2.7.4 The storage period of each type of goods is shown in the following table: (for reference)
Products
Storage period
Products
Storage period
Electronics
Half year
Flux
One year
Metal
Half year
Thin solder
One year
Plastic
Half year
Yellow glue
Half year
Packaging
Half year
Black glue
Half year
Semi-finished product/finished product
One year
Green glue
Half year
4.3 Inventory optimization management
4.3.1 The material management must be based on the different delivery dates of each supplier, outside the order and customer delivery date, and refer to the "production schedule", review of the inventory of each material, set the safety stock of each material, the minimum stock, the maximum stock, so that the inventory turnover period is the shortest and the inventory is the least. The shortest period, the least amount of inventory.
4.3.2 PMC according to the order and the actual production loss situation to calculate the material requirements, procurement LEAD TIME longer material to do safety stock,
to minimize inventory.
4.3.3 Logistics and warehousing should maintain the best inventory turnover, and December each year to develop the next year's inventory turnover targets and review the current year's inventory turnover rate to achieve the status.
4.4 Return management of defective products
4.4.1 For the process or finished product disassembled defective parts, where the supplier's responsibility for the reason, can be returned; production line defective parts confirmed by the quality control, should be done to deal with the end of life.
4.4.2 Warehouse personnel in accordance with the "return list" to receive the return of goods, and categorized storage.
4.4.3 Warehouse personnel should count the returned products with the manufacturer*** and sign the "Return Form" by the manufacturer to return the returned products.
4.4.4 All defective products that are the responsibility of the vendor shall be returned to the vendor. When the warehouse receives the defective products, it should immediately issue the "Return Sheet" and confirm it by the MC and the purchasing staff. Purchasing confirmation, shall notify the manufacturer within 24 hours, the manufacturer did not come within three days to receive the returned materials, the warehouse will issue a "defective (bad) reminder" faxed to the manufacturer, in the three days after the fax, the manufacturer has not come to deal with, as unintentional acceptance, the warehouse can be opened "Returned Materials" requires procurement on behalf of the manufacturer to sign the receipt of the Finance Department to pass the deduction, the material is then deducted after three days has not been pulled out of, will be opened by itself ＜ << scrap single >>> Scrap processing.
4.4.5 Customers returned to the finished product, finished goods warehouse personnel based on the business sector to provide the return vouchers to receive, and do the labeling of storage.
4.5 End-of-life management
4.5.1 End-of-life items, in accordance with (nonconforming goods control procedures).
4.5.2 End-of-life products should be stored with normal materials, to make effective and obvious separation to prevent misuse and misuse of personnel.
4.6 Handling control:
4.6.1 Handling personnel should choose appropriate handling tools according to the characteristics of the items to be handled.
4.6.2 The handling process should pay attention to the light take and put, and pay attention to the safety first.
4.6.3 Handling tools: stacker, hydraulic forklift, handcart and so on.
4.6.4 The use of forklifts should be operated in accordance with the requirements of the operating instructions, the load is strictly prohibited to exceed the maximum load, and prohibited to raise more than its prescribed height.
4.6.3.2 Trolley and hydraulic forklift:
A. Do not exceed the specified load.
B. Stacks should be stable and, if necessary, enclosed with wrapping tape or wrap.
C. The speed must not be too fast, pay attention to safety first.
4.6.3.3 Check the condition performance of handling tools before use.
4.7 Finished product packaging: Finished product packaging is carried out by the production department in accordance with the packaging operation guide.
4.7.1 If the customer specifies the packing method, it must be packed according to the method (including repair parts).
4.8 Finished goods management
4.8.1 Qualified products need to be clearly labeled, finished products after the quality control inspection and qualified according to the "finished goods warehousing list" for storage.
4.8.2 After the warehouse personnel check the correctness, according to the "finished/semi-finished goods warehousing list" into the warehouse for the account.
4.9 Shipping and loading
4.9.1 Before shipment, the Hong Kong business unit issued a "shipping notice" to the warehouse.
4.9.2 The warehouse will prepare for shipment after receiving the Shipment Notice.
A. Whether the number of finished products is enough to ship the quantity, if there is any abnormality, immediately feedback to the business and PMC.
B. Arrangement of vehicles, forklifts, tools and manpower.
4.9.3 When the customs officer informs that the container can be loaded, the warehouse personnel will start loading the container, and the iterative way of the finished product should comply with the container loading requirements formulated by the engineering department.
4.9.4 Finished product loading and shipping after the error, warehouse personnel to open the "finished goods out of the warehouse" signed by the PMC personnel, warehouse personnel with "finished goods out of the warehouse" recorded in the warehouse account.
4.10 Tool maintenance
4.10.1 Warehouse should be used in the work of the tools to do regular maintenance and make records.
5. Related documents
5.1 Nonconforming goods control program.
5.2 Feed inspection program.
5.3 Product shipment inspection program.
5.4 Returns handling procedures.
6. Use of documents
6.1 Receiving and delivery inspection sheet
6.2 PAD issue sheet
6.3 Return sheet
6.4 Inventory card
6.5 Receiving sheet
6.6 Application for scrapping
6.7 Scrapping sheet
6.8 Finished products/semi-finished products warehousing list
6.9 Shipping Notice
6.10 Finished Goods Outbound Order
6.11 Material Transfer Order
6.12 Inventory Overdue Material Review Report
6.13 Profit and Loss Sheet
6.14 Inventory Sheet
7.Related Records
7.1 Tool Maintenance Record