1. General Rules
1.1 Purpose
This system is formulated for the purpose of following the domestic and international procurement of raw materials, and providing the right quality, the right quantity, and the right price of raw materials in a timely manner.
1.2 Scope
This system is applicable to the procurement of raw materials, auxiliary materials, packaging materials, trace drugs, equipment, parts, equipment, office supplies
and other purchasing operations such as inquiry, bargaining, and purchasing operations.
1.3 Division of Purchasing Departments and Authority
1.3.1 The purchasing plan, price, and strategy of the company's raw materials shall be resolved by the Purchasing Committee.
1.3.2 Temporary and urgent purchases shall be requested by using departments, and the purchasing department shall be responsible for requesting quotations and submitting them to the general
manager for approval.
1.3.3 Specific procurement operations are carried out by the Purchasing Department, while the procurement of specific instruments and equipment shall be validated by the requisitioning
departmental supervisors and technical personnel involved in technology, price, quality and other aspects.
1.4 Basic Principles of Purchasing
1.4.1 The Purchasing Committee is the highest decision-making body of the company in the process of purchasing raw materials.
1.4.2 The general manager of the company is the highest executor of the resolutions of the Purchasing Committee meeting.
1.4.3 The accounting department of the company must reflect and monitor the compliance of the purchasing operations with the resolutions of the Purchasing Committee meetings
.
1.4.4 The quality control department shall monitor the quality of raw materials purchased for production in the whole process.
1.4.5 The purchasing department must, according to the spirit of the meeting of the Purchasing Committee, take more ways and fewer links, compare the goods with three
families, and ensure the supply of raw materials at the right time, in the right quality, in the right quantity, and at the right price.
1.4.6 The Purchasing Committee meeting shall be held regularly and irregularly. For example, according to the annual, quarterly, monthly sales and
production goals should be held regularly; according to the characteristics of the procurement of raw materials and fund scheduling should be held irregularly
period.
1.4.7 Purchasing department must regularly make market, supply, inventory, purchasing and other analysis, and timely submitted to the procurement committee. The Purchasing Department shall make regular analysis on the supply market, supplier situation, quality,
price, quantity, transportation, weather information, import and export data, raw material inventory, raw material consumption
.
1.4.8 Purchasing Department and Accounting Department should check with the supplier at the end of each month to supply quantities, accounts payable and business
processing information.
1.4.9 The Purchasing Department shall conduct regular business training and assessment of procurement staff to improve the business
ability and moral and ethical standards of procurement staff.
1.4.10 The procurement of raw materials should follow the principle of "payment on delivery" and strictly control the prepayment of raw materials.
2. Purchasing Committee and its meeting system
2.1 Purpose
Purchasing management is an important basis for any enterprise to be able to operate on track. Especially in the industry where the cost of raw materials occupies about 75?-85% of the cost of goods sold, the reasonableness of the cost of purchasing raw materials and the cost of storage
costs will have a great impact on the operating profit. Therefore, an effective purchasing committee system
System allows us to:
(1) Lay a stable foundation for procurement management;
(2) Improve the level of procurement management;
(3) Reduce the cost of purchasing and storage costs, the rational use of funds.
2. 2 Organization and Duties of the Purchasing Committee
2.2.1 The company establishes the Purchasing Committee, which consists of the general manager, deputy general manager, purchasing manager, production manager
manager, quality control manager, and finance and accounting manager. The general manager serves as the chairman of the purchasing committee, and the purchasing
department manager also serves as the secretary of the meeting, takes the minutes of the meeting and is responsible for the implementation of the resolution.
2.2.2 Duties of the Purchasing Committee:
(1) To formulate the purchasing policy of raw materials and ensure the proper implementation of the policy.
(2) Ensure the quality and reasonable price of raw materials according to our quality standards.
(3) Review and decide on the timing, price and quantity of purchases.
(4) Coordinate and solve major problems affecting the implementation of procurement.
2.3 Operation of the Purchasing Committee Organization
2.3.1 Regular monthly meetings of the Purchasing Committee
The Purchasing Committee meeting is one of the daily purchasing management work, which discusses and decides on a fixed time for the Purchasing Committee
to hold a meeting and accordingly requests the relevant departments to provide analysis information regularly for
meeting Discussion and decision-making.
2.3.2 The Purchasing Committee meeting will be held irregularly
for special matters in the process of purchasing management, for example: when the market for raw materials changes drastically. Upon the proposal of the members of the Purchasing
Committee, a meeting of the Purchasing Committee shall be convened on an ad hoc basis.
2.3.3 The quorum for the meeting shall be two-thirds of all the members, and the resolutions of the Purchasing Committee shall be voted by more than half of the
persons to be implemented. Attendees at Procurement Committee meetings shall not have the right to vote
.
2.3.4 When the Procurement Committee meets, members of the Procurement Committee who are unable to attend shall authorize a proxy
to attend the meeting.
2.3.5 The presiding officer of the meeting shall be the chairman of the Purchasing Committee, who shall delegate the vice-chairman
or other leaders of the Company to preside over the meeting if he/she is unable to attend the meeting for any reason. The Purchasing Manager shall be responsible for the convening of the meeting.
2.4 Contents and Procedures of Purchasing Committee Meetings
2.4.1 The Manager of the Purchasing Department reports on the following:
(1) Implementation of matters resolved at the last meeting.
(2) Inventory and in-transit quantity of raw materials.
(3) The dynamics of the market forecast of raw materials and the measures to be taken by the company.
(4) Monthly raw materials procurement plan and capital requirements plan.
(5) Purchasing Department of the outstanding payment situation.
(6) Problems that need to be coordinated and solved in the implementation of procurement.
2.4.2 The Purchasing Committee discusses and makes decisions on the contents of the Purchasing Department's report.
2.4.3 Matters resolved at the meeting are recorded by the manager of the Purchasing Department, organized and presented to the chairman of the Purchasing Committee for approval.
2.4.4 The Purchasing Manager distributes the approved minutes to the committee members and is responsible for the implementation of the resolutions
.
2.5 Control Points of Purchasing Committee
2.5.1 For major purchasing matters occurring in the purchasing process, they must be discussed and decided by the Purchasing Committee.
2.5.2 The price of raw materials should be kept low in the same region and industry.
2.5.3 The quality of raw materials must be maintained at a high level in the same region and industry.
2.5.4 According to the actual situation of production and marketing, to determine the monthly safety stock of raw materials, to determine the need for phases (seasonal
Seasonal) reserves of raw materials and reasonable inventory.
2.5.5 Purchases with advance payment must be submitted to the Purchasing Committee for discussion and approval in advance.
2.5. 6 The Purchasing Department must have a complete procurement settlement file and establish an effective procurement analysis file.
3. Supplier Management
3.1 Supplier Selection and Guidance
3.1.1 For bulk or frequently used raw materials, the purchasing department should establish a relatively stable supplier,
and set up a "Supplier Information Card" as a reference for the inquiry, negotiation and supply of materials in the future. reference.
3.1.2 In order to ensure the supply of goods, the purchasing staff should find more than two suppliers for the raw materials that are often purchased as reserve or cross-purchase, so as to stabilize the supply of goods and reduce the price.
3.1.3 When selecting suppliers, comprehensive consideration should be given to their ability to supply, credibility, financial status, ability to resolve disputes
and grasp of the market situation, etc., and accordingly determine whether to develop into a long-term
supplier.
3.1.4 If the supplier is a trader or agent, the purchasing staff should investigate its reputation and technical service ability
, etc., as a basis for judging whether to purchase.
3.1.5 Actively publicize the company's raw material quality standards to the supplier, and in the quality and technical services to give the necessary
Help, so that its timely delivery, quality and stability and in line with the company's quality standards.
3.2 Supplier management and classification
3.2.1 Each procurement business, we must carry out a procurement cost analysis, and submit to the department manager for review and archiving to
enrich the supplier's data card.
3.2.2 Categorization of suppliers. According to the supplier's reputation, stability of supply (quantity, quality),
financial status, shipping capacity and other aspects of classification. For example, the supplier is divided into A, B, C, D
four major categories: Class A refers to the good reputation, stable source of goods, sufficient funds and shipping smooth factory
commercial; Class B refers to the good reputation, sufficient funds and shipping smooth but the source of goods is less stable vendors; Class C
refers to a better reputation, sufficient funds or shipping smooth, unstable source of goods vendors.
Sufficient funds or smooth transportation, but the reputation of the general or poor, unstable source of goods manufacturers.
3.2.3 For vendors whose delivery quality from time to time does not meet the quality standard, delivery quantity is insufficient, delayed delivery,
poor after-sales service, etc., they should be immediately notified to improve, and deduction of payment in accordance with the provisions.
If not improved, the Purchasing Department should develop new suppliers.
3.3 Supplier development
3.3.1 Purchasing staff should actively investigate raw material information, collect raw material market conditions, and actively develop new
suppliers.
3.3.2 Development of new suppliers of raw materials, should be sampled by the quality control department or the use of department inspection and analysis, report
report, if necessary, should be investigated on-site to confirm its production technology and quality standards, after a detailed
evaluation, to decide whether to be listed as a supplier.
3.4 Purchasing information and file management
3.4.1 Purchasing staff at the beginning of each month or each week to do a good job of "supplier information card", "raw materials and trace elements
Purchasing statements (monthly), "Purchasing analysis report (weekly and monthly)", "inventory statement
(monthly)" and other summaries, and report to the relevant leadership.
3.4.2 Market conditions in a timely manner to understand and analyze the price trend of regular analysis, the credibility of the supplier level of regular evaluation
review, calls and letters to the timely classification of documents and information preserved.
3.4.3 The company's personnel need to borrow relevant information, files, must be agreed by the department manager, registered by
Internal staff, the borrower's signature before.
3.4.4 The information about the Purchasing Committee, filed by the department manager for safekeeping, borrowing needs to be agreed by the Chairman of the Purchasing Committee
and registered after the implementation.
4. Raw Material Purchasing Management Methods
4.1 Planning
4.1.1 Raw Material Purchasing Plan
Purchasing Department prepares the raw material purchasing plan for the next month
and the next six months according to the marketing department's next month and next six months' sales plan, the next
month and next six month's material consumption plan by the quality control department according to the plan, and the last period's inventory table provided by the production department. >and the next six months' raw material procurement plan.
4.1.2 Packaging Purchasing Plan
The Purchasing Department prepares the purchasing plan based on the sales plan of the Sales Department and the plan of the Quality Control Department (Livestock and Poultry Department and Meat Processing Plant) on the usage of woven bags (packing boxes).
4.1.3 Labor supplies, office supplies procurement plan
Purchasing department according to the administrative department reported by the general manager approved by the quarterly labor supplies, office supplies requisition
Plan, the preparation of procurement plans.
4.1.4 Purchasing plan for spare parts and drugs
The Purchasing Department prepares the purchasing plan based on the monthly demand for spare parts and drugs reported by the Production Department and the Quality Control Department.
Purchasing plan is based on the monthly demand for spare parts and drugs reported by the Production Department and the Quality Control Department.
Purchasing Plan.
4.2 Information collection and analysis
4.2.1 The Purchasing Department should grasp the distribution of the origin of the main raw materials, the current year's harvest, processing period, trading channels, transportation
transportation, quality, inventory and national industrial policy, market supply and demand and other information, and fill in the "weekly raw material
Quotation statement
4.2.2 The Purchasing Department shall ask for quotations from suppliers by telephone, fax and other means at any time in order to understand the changes in the raw material market
.
4.2.3 Purchasing Department in the implementation of raw materials procurement, we must adhere to the principle of comparison, according to the supplier's previous supply
supply of credibility, delivery, price, adaptability and other factors, to choose the ideal supplier and reasonable
purchase price.
4.2.4 Packaging, labor supplies, office supplies, medicines, spare parts, equipment, etc., the Purchasing Department should be based on
According to the company's requirements, standards, take the supplier's offer, in-depth understanding of the quality of the product manufacturers and other ways to
Wide range of collection of information, and then selected more than three suppliers for bargaining.
4.2.5 Purchasing Department will be required next month, the quantity of raw materials, prices, optional suppliers and other information is summarized,
provide the Purchasing Committee to discuss, decision-making, each of the raw materials can be selected from no fewer than two suppliers.
4.3 Approval
4.3.1 The Purchasing Committee makes purchasing decisions based on the information provided by the Purchasing Department and other information.
4.3.2 Based on the decision of the Purchasing Committee, the Purchasing Department will place an order with the supplier, issue a "Raw Material Purchase Request Form"
sign a purchase contract, and carry out the purchasing operation.
4.3.3 The Purchasing Department shall pay attention to the changes in the market situation at any time, such as price increases, then consider more goods, such as
could meet the price drop, it is appropriate to ask the supplier to reduce the price, and keep abreast of the latest prices.
4.4 Contracts
4.4.1 All raw material purchases must be signed contracts, contracts in triplicate (one purchasing department for self-storage, one
to the supplier, a copy of the Ministry of Finance and Accounting). Letters and data messages can be annexed to the contract, should pay attention to
the consistency of time and content between each other.
4.4.2 If the market situation changes, the contract needs to be changed, the manager of the Purchasing Department shall be submitted to the General Manager for approval
before the change, if necessary, can be temporarily convened to discuss the Purchasing Committee to decide.
4.4.3 The contents of the procurement contract shall be agreed by the parties concerned, and the following contents shall be clearly, distinctly and specifically written out without
being vague:
(1) the subject matter; (2) the quantity; (3) the quality; (4) the price; (5) the packaging; (6) the delivery period;
(7) the place and method of acceptance; (8) the delivery method and place; (9 ) Payment terms and payment methods;
(10) Insurance; (11) Transportation loss assumption; (12) Liability for breach of contract.
4.4.4 All contracts shall be signed by the manager of the Purchasing Department and then submitted to the general manager for finalization and signing, and shall come into effect after being stamped with the company's special
seal for contracts. If there is any objection after the contract is signed, it should be handled in accordance with the relevant provisions of the Contract Law.
4.5 Delivery date control
4.5.1 After the contract is signed, the Purchasing Department must track and supervise the delivery progress.
4.5.2 Purchasing Department according to the raw material customer shipments, fill out the "raw material arrival forecast form" sent to the production
Department of Quality Control, in order to be ready to receive the goods. Monthly fill in the "raw material procurement progress monthly report.
4.5.3 At the end of each batch of material receipt, the Purchasing Department should analyze and judge its quality, price and "contract performance", "procurement
purchasing cost", registered in the supplier card, as a basis for the future selection of suppliers
.
This is the basis for selecting suppliers in the future.
4.5.4 After the selection of suppliers for packaging materials, labor supplies, office supplies, etc., the Purchasing Department will notify the suppliers to arrange the delivery date and quantity according to the inventory situation.
4.6 Handling of abnormal situations
4.6.1 In case the quality and quantity of raw materials delivered by the suppliers are not in line with the contract, the suppliers should be notified in writing in time
and face to face to deal with the situation.
4.6.2 If there is a temporary need to purchase raw materials, it should be handled in accordance with the following procedures: application from the department of use → General Manager approval → Purchasing Department inquiry, price comparison → General Manager approval → Purchasing Department purchasing → Quality Control Department or the department of use acceptance.
4.6.3 Returns and exchanges due to unqualified quality shall be handled as late deliveries.
4.7 Payment Settlement
4.7.1 The Purchasing Department, according to the arrival of the ordered raw materials and payment terms, calculate the time of use of funds, fill in the
"Raw Materials Procurement Plan" reported to the Department of Finance and Accounting fund-raising, weekly should be reported to the "Payment Plan" reported to the Finance and Accounting Department
4.7.2 The Purchasing Department shall report to the Finance and Accounting Department. The weekly "payment plan" should be submitted to the Finance and Accounting
Department and the general manager.
4.7.2 A batch of raw materials acceptance is completed, the Purchasing Department should be timely to organize a variety of documents, print "payment application
request form" and sent to the Ministry of Finance and Accounting as payment vouchers.
4.7.3 The payment documents for raw materials are: purchase request form, contract, raw material receipt report, invoice; material
payment documents are: purchase request form, contract, receipt and inspection, invoice.
4.7.4 The Purchasing Department should check the accounts with suppliers within one week after the receipt of each batch of raw materials and at the end of each month to prevent
errors.
4.8 With payment of goods and prepayment management (the payment of goods shall not be a new employee)
4.8.1 In some raw materials in a tight seller's market, the supplier insisted on the first payment after the goods, and therefore need to
To bring the money to the goods, the required payment shall be by the Purchasing Department, the Finance and Accounting Department and the general manager of the strict review and approval before
Can be dealt with.
4.8.2 With payment for goods must ensure the safety of procurement funds, subject to the issuance of goods and to get valid vouchers (iron
Road vouchers for goods) before payment. Money and goods, the funds can not be lost.
4.8.3 Money orders and credit card transfers, before the specific payment, must be reviewed by the purchasing manager, submitted to the
General Manager for approval by the Ministry of Finance and Accounting authorized to handle.
4.8.4 In the event of payment after the purchase of insufficient quantities of goods and other circumstances resulting in overpayment of the company or supplier arrears, the Purchasing Department
to instruct the specific operator to recover as soon as possible, and if necessary, should be used to recover the legal means.
4.8.5 Necessary prepayment of raw materials should be guided by the following points:
(1) must be a fixed supplier with good credit, the trading company nature of the supplier shall not be used to prepayment
payment of goods in the form of settlement.
(2) A creditworthy third party to provide guarantees for suppliers is one of the work
tasks that procurement workers must work on.
(3) It is necessary to send special people in advance, such as sending purchasing and quality control personnel together to the field to investigate the supplier's physical
supply, quality assurance and current economic status and other circumstances, and submit the investigation report to the procurement
purchasing committee.
(4) There must be a complete formal contract, important contracts must be notarized by the state-recognized notary public to be
certified. In the contract there must be a clear delivery location, delivery period, quality standards, and performance within the jurisdiction of the court at the location of the demand
party.
(5) the amount of prepayment control, must be decided by the procurement committee meeting, each prepayment should be
in the meeting of the special study, to be the amount of restrictions, as well as to make both the need to ensure the production of
need to ensure the security of the payment of the corresponding countermeasures.
(6) after the payment of prepayment for raw materials, the Purchasing Department and Finance and Accounting Department must at the same time specify the person responsible for the
Raw materials and payment tracking records, and according to the actual situation by the day or week, or ten days will be submitted to the Purchasing Committee
record, until the completion of the contract.
5 Raw Material Receiving and Returns Management Methods
5.1 Receiving Operations at Stations (Terminals)
5.1.1 Purchasing personnel shall agree with suppliers on the date of arrival of raw materials in a timely manner and issue the "Raw Material Arrival
Advancement Sheet", which shall include the time of arrival, wagon number (vessel number), ship number, and the time of arrival of raw materials, Wagon number (ship number), the number of pieces and the total amount, etc., informed
Storage and transportation, weighbridge, production and quality control department, storage and transportation should be early with the transport unit and truck
station (dock) to get in touch with, ready to receive.
5.1.2 Cargo to the station (port), storage and transportation personnel should be unloading each wagon (ship) train (ship),
loading cars, the whole process of strict supervision of each freight car issued a certificate of short-distance transportation of goods
And carefully fill out the "station (terminal) to receive the cargo original record table ".
5.1.3 short pieces, stolen should be timely to the railroad for records, fill out the "Railway Records Notice
sheet", quickly notify the shipping unit, and to the insurance company to claim compensation; shipment of short pieces, stolen
stolen, drenched, etc. should be timely to the carrier to claim compensation.
5.1.4 In the process of transferring the raw materials from the station (dock) to the company, it should be covered with a tarpaulin to prevent the raw materials from being wet or stolen by rain
. In case of rain or loss, it shall be responsible for claiming compensation from the carrier.
5.1.5 The storage and transportation personnel are responsible for the station (terminal) costs and the agency with the cost of advancing the audit, and compile
make the "station (terminal) costs of the monthly statistical tables", together with the original documents to the procurement of the internal affairs of the settlement.
5.2 Incoming raw materials receiving operations
5.2.1 Delivery vehicles to the company, the janitor will arrange the parking place according to the company's requirements, notify the Purchasing Department
Verify the goods ordered by the company, fill in the "Raw Material Sampling Card" on the date, the supplier,
Raw Material Name, Vehicle Number, and notify the Quality Assurance Department. Name, vehicle number, and notify the Quality Control Department for 30% sampling.
5.2.2 The quality control officer will go to the gatekeeper to get the "raw material sampling card", take 30% samples of the corresponding vehicles, and bring the samples
back to the quality control department for quality inspection according to the quality requirements of the group. /p>
The second and third copies will be forwarded to the Purchasing Department, and the qualified raw materials will be prepared for 100% sampling with the vehicle.
5.2.4 Purchasing Department received "raw material sampling card", the quality of qualified, print "raw material receipt report
Report", and will "raw material sampling card The second part of the "Raw Material Sampling Card" will be kept in the Purchasing Department for checking and storing, and the third part and the "Raw Material Receiving Report" will be used by the customer as a proof of entering the factory.
5.2.5 The gatekeeper will handle the registration procedures for entering the factory according to the "Raw Material Receiving Report", and check the vehicles, and
command and supervise the customer to implement the weighing procedure.
5.2.6 Customers with "Raw Material Receiving Report" and "Raw Material Sampling Card" the third link to the weighbridge room for heavy vehicles
weighing, the weighbridge room prints "Raw Material Receiving Report" and "Raw Material Receiving Report" in the entry column. The weigh house prints the "Raw Material Receiving Report" and returns the "Raw Material Receiving Report"
and the third copy of the "Raw Material Sampling Card" to the customer, and directs the customer to implement the unloading procedure.
5.2.7 Customers with "Raw Material Receiving Report" and "Raw Material Sampling Card" the third to the raw materials warehouse, raw materials
warehouse warehouse manager to receive the two orders, arrangements for unloading trucks and piecework; warehouse manager to print the "Raw Materials Receiving Report"
factory warehouse column. Then the "Raw Material Receiving Report" will be returned to the customer to guide the customer to implement the empty truck weighing
procedure. The third copy of the "Raw Material Sampling Card" is brought back to the Quality Control Department with the samples after 100% sampling by the QC.
5.2.8 Customers with "raw material receipt report" for empty truck weighing, weighbridge operator to retrieve the "raw material receipt report
Report", print the factory column, and sign; at the same time the "raw material receipt report" customer link and has been signed. report" and the customer union has been stamped
weighb confirm the seal of the door to the customer, guiding the customer out of the door.
5.2.9 Doorkeeper with the weighbridge stamped "raw materials receipt report" of the door to check the vehicle,
before going out for formalities, let the car out. The customer coupon is retained by the customer as proof of sale and the basis for settlement
, and the exit coupon is retrieved by the doorman and sent to the Accounting Department for verification on the second morning
.
5.2.10 The weighbridge should be "raw materials receipt report" of the remaining four coupons in a timely manner after finishing sent to the quality control department.
5.2.11 quality control department according to 100% sampling test results, print "raw materials receipt report" laboratory column and
signature. After the completion of the "Raw Material Receiving Report", the QC Department will send it to the Purchasing Department.
5.2.12 The Purchasing Department, after receiving the "Raw Material Receiving Report" from the Quality Control Department, will print the quality deduction and other
contents into the "Raw Material Receiving Report" purchasing column in a timely manner and distribute the "Raw Material Receiving Report" to all customers. Raw Material Receiving Report" to the relevant
departments, at the same time, the batch of documents will be organized and sent to the Accounting Department for accounting and payment.
5.3 Raw Material Returns
5.3.1 For raw materials transported by car, after 30% of the samples failed, the quality control department in the "raw material sampling card"
Remarks column indicate the reason for refusal to send to the Purchasing Department, the Purchasing Department is responsible for handling.
5.3.2 For raw materials transported by rail to the station, 30% of the samples failed, by the quality control department in the "raw materials sampling
sample card" in the comments column indicate the reasons for rejection sent to the procurement department, the procurement department is responsible for contacting the customer to discuss
The views on the storage of the goods, the purchasing department and customer For the storage of goods, the Purchasing Department and the customer to agree on the specific circumstances.
5.3.3 For the 30% sampling has been into the factory by the return of substandard raw materials, should be carried out in accordance with the following procedures:
(1) for the road steam delivery of goods to the factory, in the factory unloading process 100% sampling, if some
unqualified (less than 30%), by the quality control department in the "raw materials receipt report" notes in the remarks column
The number of returned goods is indicated in the comment column of "Raw Material Receiving Report", contact with the Purchasing Department in time, hand over to the Purchasing Department to deal with the unqualified raw materials
picked out to be returned along with the trucks.
(2) for the highway steamshipment of goods to the factory, in the factory unloading process of 100% sampling, if the unqualified raw
materials reach 30% or more, by the quality control department in the "raw materials receipt report" in the remarks column indicate the original
reason for the return of the goods, in a timely manner to contact the purchasing department, to the procurement department to deal with, for the return of goods. The return of goods will be handled by the Purchasing Department.
(3) For the goods transported to the factory by rail, in the factory unloading process of 100% sampling, if some of the un
qualified, by the Quality Control Department in the "Raw Material Receiving Report" remarks column indicate the number of returned goods, in a timely manner with the
Procurement Department to contact the Department of Production raw materials warehouse is responsible for returning raw materials, storage, and the Purchasing Department is responsible for notifying the
Procurement Department to handle the return of goods. The raw material warehouse of the production department is responsible for the storage of the returned raw materials, and the purchasing department is responsible for notifying the
customers to deal with it.
(4) Returned raw materials should be placed in a special area, and labeled to prevent misuse.
5.3.4 The return of unqualified raw materials to the factory, the specific operation is as follows:
(1) According to the quality control department, the purchasing department to notify the customer of the specific number of returns, the reason for the return of goods, in the case of
customer to determine the absence of differences in the case of the purchasing department is responsible for coordinating the processing.
(2) Iron to the factory of raw materials, according to the quality control department, the procurement department to fill out the "incoming raw materials return form"
in the "incoming situation" item content, and signed in the procurement department column.
(3) The Purchasing Department will fill in the above items of the "incoming raw materials return form" to the Quality Control Department to verify that there is no
objection to be signed by the Quality Control Department and submitted to the Purchasing Department. The Purchasing Department will submit this list to the raw materials warehouse, and at the same time arrange
storage and transportation of empty trucks weighing.
(4) raw materials warehouse in accordance with the "incoming raw materials returns" for the return of loaded trucks.
(5) the driver will be returned raw materials weighing, the weighbridge operator to fill out the "weighbridge" and "weighbridge" the second
Link to the driver to send back to the raw materials warehouse, warehouseman to fill out the "raw material returns with this single Report form".
(6) the return is complete, the raw materials warehouse based on "raw materials return report form" and "incoming raw materials return form"
in the "incoming situation", fill in the "incoming raw materials return form". "Raw materials returned to the factory" in the "return" item in the
Related content of the first copy of the Purchasing Department, the second copy of the Department of Finance and Accounting, and the third copy of the Ministry of Production to retain.
(7) After the driver pulls the returned raw materials to the designated location, the "Raw Material Return Report Form" will be handed over to the storage and transportation for checking
and signing, and the driver can settle the freight charges with this form so that the purchasing department and the customers can deal with it.
5.4 Acceptance of Purchased Materials
5.4.1 Preparation for Acceptance: Prepare the necessary measuring tools, unpacking tools, receiving record books, pens and other
supplies.
5.4.2 Check the information: check the specific requirements of the procurement plan, supply contract, technical specifications, etc.; for
No plan, no contract for the materials warehouse manager should refuse acceptance.
5.4.3 Inspection of the physical: acceptance by two people preferably, inspection of the physical should be careful and meticulous acceptance, the
quantity of the material to be used in the plan, the supply contract and other specified units of measurement, and truthful records of the goods of the real
situation.
5.4.4 According to the material acceptance, make a clear acceptance conclusion: qualified or unqualified. For qualified
materials should be allowed to warehousing, for unqualified materials should be in accordance with the unqualified materials handling measures
procedure for processing.
5.4.5 Disposal of unqualified materials:
(1) Involve experienced personnel in re-inspection;
(2) Notify the purchasing department of the purchaser to contact the owner of the goods to return or exchange;
(3) Notify the production department of the inventory situation.
5.4.6 About the acceptance of coal, salt, alkali: the treasurer for the acceptance of coal, salt, in addition to the requirements of the procurement plan
drawing should pay attention to the following:
(1) Delivery driver will be delivered to the weighing sheet to the use of the unit (boiler room, restaurant, etc.), the use of the unit is responsible for
acceptance of the quantity and quality, and signed on the weighing sheet.
(2) When the purchaser reports the account, the supervisor of the using unit will verify the cumulative quantity of the weighbridge with the invoice and sign the invoice and the weighbridge after verifying that there is no
error.
(3) When the purchasing clerk goes to the material warehouse for the accounting procedures, the warehouse management will open the acceptance list with the signature on the invoice and the weighing list
. Invoice without the signature of the person in charge of the use of the unit or no weighing list,
store managers to refuse to play the receipt and inspection orders.
5.4.7 Acceptance of boiler pressure gauges, safety valves and other items: the treasurer in the boiler pressure gauges, safety
full valve acceptance in addition to the general conditions of acceptance, should also pay attention to the state and the company's safety management department
departments of the relevant provisions of this, such as: where the newly purchased or calibrated pressure gauges, safety valves must be accompanied by a certificate of conformity, where the newly purchased pressure gauges, safety valves must be accompanied by a certificate of conformity, where Newly purchased pressure gauges, safety valves must have MC and production license or certificate of conformity.