Our company needs to carry out self-procurement of materials, want to use the bidding method

Enterprise bidding and procurement procedures Chapter I General Provisions 1 uphold the company's "fair, just and transparent" corporate philosophy, in order to regulate the central procurement bidding activities, improve transparency, reduce business costs, specially formulated for this specification. 2. 2. The company's bidding activities, that is, the company's leadership and staff can be recommended within the specified period, the introduction of the bidding unit, all recommended units must be pre-qualified, through the qualifications of the bidding. Once the shortlisted bidding units are determined, they cannot be changed at will. (3) The relevant persons participating in the bidding activity must keep the confidential information about the bidding activity in strict confidence. 4. The same matter of centralized procurement bidding shall, in principle, be tendered at one time and cannot be split into two tenders. Scope of application of bidding Chapter 2 Scope of application of bidding 5. The following activities involved in the course of the company's business must be carried out by way of bidding in accordance with the process stipulated in this specification: - Selection and determination of strategic cooperative units for the procurement of equipment, materials and articles with a contract amount of more than or equal to 200,000 yuan; - Procurement of equipment, materials and articles with a contract amount of more than or equal to 50,000 yuan; and - Other activities considered by the company's bidding committee. Company's business activities and behavior. (6) The bidding activities of the Company and its subsidiaries or affiliates that are responsible for daily operations by the Company shall refer to these regulations. Decision-making of bidding activities Decision-making department Chapter 3 Decision-making department of bidding activities The bidding committee under the chairman of the board of directors of the Company is responsible for leading and making decisions on the bidding activities of the Company with a contract amount of RMB200,000 or more, and its specific duties are as follows: (1) approving the bidding plan of the project; (2) pre-qualifying the bidding units to determine the final list of bidding candidates; (3) finalization of bidding price and bidding documents; (4) finalization of bidding documents; and (5) finalization of bidding documents. (3) Finalization of bidding price and bidding documents; (4) Convening of evaluation meeting to determine the successful bidder. 8. The bidding committee is composed of the chairman of the board of directors, the operation director, the financial director, the engineering director and the designated personnel, of which the chairman of the board of directors is the head of the group, with a veto on the bidding results. 9. The company's project management department set up a bidding team, responsible for the company's contract amount of less than 200,000 yuan of bidding activities, its specific responsibilities are as follows (bidding team process see annex): 1) approval of the project bidding plan; 2) responsible for bidding units of the qualification pre-qualification, in order to determine the final list of bidding candidates; 3) convene a review meeting, the initial determination of the winning unit and report to the company bidding committee for approval. 10. The members of the bidding team are composed of the Chief Financial Officer, the Chief Operating Officer, the Chief Engineering Officer and the Manager of the Purchasing Department. Procurement Department is responsible for bidding 1 group of daily organization, coordination, distribution of documents, meeting arrangements. (11) In the decision-making process of the bidding committee or bidding team, the principle of simple majority is applied to adopt the relevant items. In the process of evaluating tenders, each member is responsible for designating two winning units in order, with the first unit scoring two points and the second unit scoring one point, and the unit scoring the most points shall be the winning unit. In the event that two units score the same number of points, the award shall be voted on and approved in accordance with the principle of simple majority (the specific evaluation methods shall be specified in detail in the bid evaluation form for each bidding project due to differences in the types of projects subject to bidding). The Purchasing Department under the Finance Center of the Company is responsible for the specific implementation of the bidding activities, and its specific work content is as follows: 1) responsible for formulating the plan of the project to be tendered, setting the relevant requirements and indicators, etc., and submitting them to the Bidding Committee of the Company for approval; 2) making the bidding documents; 3) contacting the relevant units to make the bidding price and submitting them to the Bidding Committee directly for finalization; 4) responsible for external liaison for bidding activities, such as publishing the bidding notice. (4) Responsible for the external liaison of bidding activities, such as issuing bidding announcements, handling bidding procedures, etc.; (5) Organize the inspection of bidding units, survey and question-and-answer sessions, technical presentation, etc.; (6) Other work required by the Bidding Committee. Bidding Procedures Chapter 5 Bidding Procedures 13. The Procurement Department prepares the bidding plan of each project according to the needs of centralized procurement, including the content of the bidding project, the scope of the bidding, the bidding time schedule, and the method of prequalification conditions for bidding units, etc., and submits them to the Bidding Committee for approval. 14. 14. After the Bidding Committee approves the bidding plan, the Purchasing Department is responsible for publishing the bidding announcement on the Company's website, notifying each department and staff member to recommend potential units to the Purchasing Department for registration and obtaining the pre-qualification documents (due to the different types of bidding projects, the specific pre-qualification requirements will be announced in the bidding announcements of each bidding project). 15. The Procurement Department receives the pre-qualification documents submitted by the potential units and summarizes them within the specified time, and submits them to the Bidding Committee for determining the final bidding shortlisted units. If there are less than three qualified potential bidders, the tender will be re-advertised or submitted to the Tender Committee for approval. 16. Depending on the specific circumstances of the project, the Procurement Department prepares the bidding documents itself. According to the specific conditions of the project, the bidding document generally consists of the following parts (additions or deletions may be made as appropriate): - Invitation to tender, including some basic information about the project and the bidding; - Instructions to the bidders, including the basic principles and requirements of bidding and tendering activities, etc.; - The main terms of the contract and the letter of agreement, including all the contents of the contract of the future successful bidder; - The bidder's qualifications and credibility certificates, bidding bonds and attachments, and performance guarantees, Format and description of the power of attorney; - Requirements for the bidding price and its calculation method; - Technical terms and conditions, including the main technical requirements, standards, scale or time of performance, etc.; 2 - Drawings or other information; - Mode of supply of the main materials and equipments, and the treatment of the price difference; and - Other matters to be clarified or information to be provided. 17．The bidding documents are issued to the bidding units after approval and adoption by the authorized bidding committee. 18. The Procurement Department organizes on-site inspections and question-and-answer sessions in accordance with the project needs and schedules, and the operation departments, engineering departments and strategic cooperation units shall notify the Bidding Committee to appoint personnel to attend and issue evaluation reports. 19. The Procurement Department prepares or commissions a third-party professional organization to prepare and produce the bidding price; the completed bidding price shall be used as the basis for evaluating the bids after being determined by the Bidding Committee. 20. The Procurement Department is responsible for accepting bids and samples submitted by bidding organizations within a specified period of time and sends them to the Bidding Committee for safekeeping. 21. The Procurement Department invites the bidding committee to organize the opening of bids at the time and place predetermined in the bidding documents, makes a record of the bid opening process, and the bidding committee signs and confirms the document and keeps it in the archives for reference. 22. 22. Depending on the needs of the bidding, if the bid opening results in the need to organize the bidding unit to answer questions and return bids, the Procurement Department will organize and arrange the bid negotiation, and the bidding unit will give written replies to all the questions that need to be clarified during the bid negotiation meeting, either on the spot or within the specified time. 23. The Procurement Department invites the bidding committee to organize the evaluation of the bids at a pre-determined time and place set out in the bidding documents and the bidding committee will organize the evaluation of the bids in the light of the final answer to the questions and contents of the bids. The bidding committee shall, on the basis of the final response and the content of the bid, organize an evaluation to determine the successful bidder; 24. After the successful bidder is determined, the Procurement Department shall issue a notice of award to the successful bidder and at the same time notify other unsuccessful bidders. Chapter VI Supplementary Provisions 25. These regulations shall come into force after being approved by the chairman of the board of directors of the company. 26. 26. These regulations shall be interpreted by the Purchasing Department of the Company's Finance Center. 3 Tendering flow chart Tendering committee/tendering team Purchasing Department Potential units Tender/winning unit Third party organization Formulation of tendering plan Approval Publication of tendering notice, invitation for recommendation Potential units Registration and receipt of pre-qualification documents Summarization of data from registered units, submission of information to determine the candidate of the bidding party Determination of the candidate of the bidding party Preparation of tendering document/bidding price Preparation of tendering document/bidding price Receipt of the tendering document, on-site survey Question and answer Determination of the bidding price Receive bidding documents, on-site survey Q&A Determine bidding price Receive and organize bidding documents Open bidding Evaluate bidding/determine the winning unit Issue bidding notification to the winning unit Signing of the winning bid Attachment 1: Bidding process of bidding team: The bidding team is set up under the project management department of the company and is responsible for the bidding activities of the company with a contract value of less than CNY200,000. (2) Pre-qualification of the bidding units to determine the final list of bidding candidates; (3) Convene evaluation meeting to determine the winning unit and report to the chairman of the board of directors of the company for approval. Bidding team members: composed of financial director, operation director, engineering director, purchasing department manager and other personnel. Specific processes: pre-qualification, issuance of bids, bidding units back to the organization of the bid opening, bid negotiation (if necessary) Validation Generally directly selected three shortlisted bidders, for the bidding unit pre-qualification list provided by the Department of Contract Audit and Accounting to the bidding team 1, the audit, the procedures can be simplified, including certification materials and site visits (if necessary); 2, according to the central procurement of the specific circumstances, the Procurement Department to prepare their own bidding documents and the bidding price Bidding documents; bidding documents by the bidding team after review, issued to the bidding unit; for does not need to prepare a bill of quantities and no specific requirements of the bidding project, such as consulting services, procurement projects, bidding documents and tender can be simplified according to the circumstances of the processing; 3, for the issuance of bidding documents and bidding units back to the bidding unit by the Procurement Department is responsible for, and fill in the relevant "bidding record form" and "back to the bidding record form"; the Procurement Department should ensure that the return of bidding documents sealed The Procurement Department shall ensure the sealing, completeness and timeliness of the returned bidding documents, and keep them in a unified manner until the opening of the bidding; 4. The Procurement Department shall organize the bidding team to open the bidding at the pre-determined time and place, and shall organize and arrange the bid negotiation according to the needs of bidding, and the bidding team shall give a written reply to all the clarifications in the bidding negotiation meeting, either on the spot or within the designated time; 5. The bidding team shall organize the evaluation to determine the successful bidding unit in accordance with the final reply to the bidding and bidding content. 5. The bidding team, based on the final Q&A comments and the content of the bids, will organize the evaluation to determine the winning unit; 6. After the winning unit is determined, the Purchasing Department will issue a notification of winning to the winning unit, and at the same time, notify other unsuccessful bidders. 5 Supporting Forms: RF-05-02/1 Bidding Schedule RF-05-02/2 Prequalification Form RF-05-02/3 List of Qualified Bidding Units RF-05-03/2 Record of Bid Issuance RF-05-03/3 Record of Bid Returns RF-05-03/4 Bid Opening Form RF-05-03/5 Bid Evaluation Form RF- 05-03/6 Record of Bid Response RF- 05-03/6 Bid Evaluation Form RF- 05-03/6 Bid Evaluation Form RF- 05-03/6 Bid Evaluation Form RF- 05-03/6 Bid Evaluation Form 05-03/6 Record Sheet of Bidding Reply RF-05-03/7 Approval Sheet of Bidding Result 6 Bidding Plan Sheet No. Name of Bidding Project Scope of Bidding Business Requirements of Relevant Technical Indicators RF-05-02/1 Requirements of Bidding Time Remarks Prepared by: Reviewed by: 7 Pre-qualification Sheet of Bidding Units Name of Project: Name of Tender Section: Name of Bidding Units Company Basic Facts RF-05-02 /2 No. of company Qualification level Business license Validity period Business scope No. of technicians No. of managers No. of craftsmen No. of similar projects Performance developer Project profile Contracting scope Contracting amount No. of inputs Completion status Party A's evaluation/award Other information 1. Audited financial statement: 2. Information on all kinds of awards Opinion of the bidding committee: List of qualified bidding units Serial No. Name Registered capital Main project Qualification level Basic RF-05-02/3 Major Performance Record Sheet of Tender Issuance Project Name: Name of Tender Section: Tender Document Name of Bidding Company Date Time Design Drawing Date Time RF-05-03/2 Time Signature of Tender Receiver Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer Signature of Tenderer RF-05-03/3 Tender Opening Form Project Name: Name of Tender Section: Date: Time: RF-05-03/4 Name of Tenderer Tender Price Tender Duration Service Commitment Ranking Remarks Signature of Tender Opener: Company/Department Note: Tender should be opened by the Tender Committee*** with the opening of the tenders and signed by the Tenderer. RF-05-03/5 Tender evaluation form Tender evaluation content Tendering method Online tendering Invitation to tender Commercial tender Evaluation items Tender unit Tender evaluation opinion Score S Tender evaluation time Other forms Technical tender Score G Other Score J Total score Z=S*k1+G*k2+J*k3 Tender evaluation opinion Tender evaluation opinion Tender evaluator's signature Note: The total score of commercial tender, technical tender and other scores are all 100, and the weights of specific parts are determined on a case-by-case basis. The weight of each part is determined according to the specific situation. K1+k2+k3=1 RF-05-03/6 Tender Q&A Record Sheet Year Name of project: Name of tender section: Location of project: Tender Q&A location: Month Participants of tender unit Participants of construction unit and tender office Participants of tender Q&A record: Signature of Q&A personnel: Approval sheet of tender results Name of project Construction area Planned date of commencement of work Tender form Bidding unit Score Tender total price (million yuan) Bidding