Sample document security self-inspection report (6 articles in general)
Time flies so fast that it makes people overwhelmed. The work has come to an end. Looking back on this period of time There are achievements and shortcomings in our work. At this moment we need to write a self-examination report. Are you at a loss to write or have a clue? The following is a sample file security self-inspection report that I have collected for everyone (generally 6 articles). Welcome to read and collect it.
Archives Security Self-inspection Report 1
According to the requirements of the District Archives Bureau for year-end assessment of the archives work of each unit, we conducted a serious and comprehensive self-examination of the archives of this sub-district agency tidy. The self-examination report is now as follows:
1. Management system (10 points)
1. Establish an archives work system and implement funding. Score 4 points.
2． Formulated and implemented various archives management rules and regulations (archivist position responsibility system, filing, utilization, confidentiality, storage, statistics, etc. systems). Score 2 points.
3. Actively carry out supervision and guidance on the archives work of departments, administrative villages and communities. Score 3 points.
4． Archivists participate in archives business training. Score 1 point.
2. Business construction (38 points)
1. Various meeting minutes, rosters, cadre year-end assessment materials, plans and summaries (including summaries of each department), salaries, organizational introduction letters, systems, contracts, responsibility certificates, memorabilia, yearbooks, etc. have been archived, and various statistical annual reports and agreements If not filed, 1 point will be deducted. This item is worth 1 point.
2． Complete the filing of documents and materials on time, and all types of files (clerical, technology, accounting, business, special carriers, etc.) have been collected, completed, put on shelves, and archived. Among them, the mobile phone collection of general infrastructure files is not complete enough, so 1 will be deducted. This item is worth 15 points.
3. The archives of major events are completely collected and organized in a standardized manner. Score 2 points.
4． The storage period is divided accurately. Score 1 point.
5. The quality of the case files meets the requirements. Score 5 points.
6. The carrier and writing of archival document materials meet durability requirements. Score 1 point.
7． Compiled various archive directories suitable for this unit. Score 2 points.
8. Prepared a complete introduction to major events, organizational history, and archived document organization instructions. Score 6 points.
9. Have sufficient quantity and reliable quality archival equipment. Score 1 point.
10. Have a dedicated archive warehouse that meets the six prevention requirements. Score 2 points.
11. Establish and improve the file ledger. Score 2 points.
3. Digital Archives Construction (42 points)
1. Equipped with necessary hardware equipment required for file informatization, including computers, printers, digital cameras, recorders, etc. Score 3 points.
2． Equipped with directory version file management software. Score 2 points.
3. Establish a file-level and file-level directory database of various archives in the office to enable computer retrieval. Score 15 points.
4． Carry out the work of digitizing the full text of documents and archives that are permanently and long-term (30 years) stored in the chamber. Score 18 points.
5. Establish full-text digitization of the main business archives of the chamber. Score 4 points.
4. File registration and backup (5 points)
1. Electronic files and digital files are kept safely. Score 2 points.
2. According to the provisions of Document No. 48 issued by the District Party Committee, the unit’s electronic official documents and archive digitization results will be transferred and backed up to the District Archives. Score 3 points. File Security Self-inspection Report 2
Longjinyuan Community was established on September 26, 20xx. The community is located to the north of the Laochengyu Road crossing section of Damian Street, covering an area of ??0.35 square kilometers, within its jurisdiction There are 3 resident groups, with 871 households and a total population of 3,018. There are 6 streets and 9 basic units in the jurisdiction.
In order to comprehensively improve the level of archives work management, gradually realize the normalization, standardization and modernization of archives management, and further implement the "Archives Law of the People's Republic of China" and the "Standardized Management Measures of Sichuan Province Archives Work" (Sichuan Ban Han No. 103) In the spirit of the document, since reaching the standard in 2008, our unit has continued to increase its investment in human, material and financial resources for archives management, and has made new progress in institutional and organizational management, infrastructure, business construction, development and utilization, etc. Our unit’s self-examination score against the provincial third-level standard was 86.5 points. The self-examination report is now as follows:
1. Institutional and organizational management
Our unit leaders continue to attach importance to, care for and support archives work, include archives work in the unit’s agenda, and As an important part of the annual target assessment. The archives work has been managed in a centralized and unified manner, with clear leaders in charge, and archives personnel with higher political and cultural professional qualities as required. Archives funds are implemented, and various archives management systems are sound.
2. Infrastructure
This unit has a comprehensive archives room with a total area of ??25 square meters, including 15 square meters of warehouse area, 10 square meters of archives staff office and reference room . It is equipped with nine anti-theft facilities and equipment such as anti-theft door bars, blackout curtains, temperature and humidity meters, air conditioners, fire extinguishing equipment, and anti-insect drugs. The archival equipment meets the regulatory requirements and the number of filing cabinets is sufficient to meet the archival storage needs of the community for more than 10 years.
3. Business Construction
In accordance with the superior archives business construction specifications and combined with the actual work of our unit, we formulated the classification plan, filing scope and storage period schedule of documents and materials, and received them in accordance with regulations Carrier files for each category. The collection of documents and materials that should be archived is complete and complete, with no backlog or scattered documents. The archives are organized in compliance with regulatory requirements, and computers are used for assisted management. A file statistics account has been established with accurate data and consistent accounting facts. The files that should be transferred to the archives were transferred according to regulations, and the quality met the requirements for admission.
We insist on recording the temperature and humidity in the archives room, and conduct regular safety inspections of the archives. The archives are free of mildew, fading, dust, damage, insect infestation, and rat bites.
4. Development and Utilization
Various archive retrieval tools and compilation and research materials are complete, complete and supporting, easy to search and refer to, and provide good conditions for archive utilization.
Archives staff are familiar with the contents of archives in the archives, can make timely and accurate access, work enthusiastically and proactively, better meet work needs, and carefully register the borrowing and utilization of archives. Archives Security Self-inspection Report 3
According to the "Regulations on the Management of Social Insurance Business Archives (Trial)" (Order No. 3 of the Ministry of Human Resources and Social Security), the "Interim Provisions on the Management of Social Insurance Business Archives in Guangxi Zhuang Autonomous Region" "Measures" and other documents, in order to strengthen and standardize the management of social insurance business files of our bureau, maintain the authenticity, integrity and security of social insurance business files, promote the standardization, institutionalization and informatization of file management work, and give full play to the service role of files, our unit office A lot of detailed work has been done, and the inspection work of the social insurance business files of our unit is now as follows:
—, recognize that the responsibility is in place and that everyone is responsible.
In accordance with the spirit of the document "Interim Measures for the Management of Insurance Business Archives in the Guangxi Zhuang Autonomous Region", the bureau leaders attached great importance to it and established a social insurance business archives management unit, equipped with archives warehouses and archives computer management software, and set up full-time archives management Staff and part-time social insurance business archivists are responsible for the collection, sorting, filing and archiving of files in various departments, laying the foundation for information management.
2. Strengthen management.
In accordance with the relevant provisions of the "Archives Law" and the "Guangxi Zhuang Autonomous Region Social Insurance Business Archives Management Regulations (Trial)" and combined with the characteristics of the social insurance fund business, our stock office has developed a series of business archives management systems. In terms of systems and restrictions, the business archives between various departments are restrained, making the archives management work of our bureau rule-based and interdependent.
The social insurance business files of our bureau will naturally move toward standardization and normalization, and will provide basic scientific management and complete utilization of various business management of social insurance funds.
3. Archiving and sorting of social insurance business files.
According to the management requirements of the "Autonomous Region Social Insurance Business Archives Management Rules (Measures)" and in line with the principle of "centralized and unified management, classified management according to business insurance types", our stock office has currently completed the sorting out of various types of annual There are 305 volumes of social insurance business files.
4. Problems in business archives work and directions for future efforts.
1. Problem: The social insurance business has always focused on business and neglected management. The business files over the years have been scattered and messy in various stock rooms and have not been sorted out. Now the one-time sorting workload is large, covering a wide range of areas and types. Numerous and slow progress.
2. The knowledge of social insurance business file management needs to be further popularized and deepened. In view of the above shortcomings, our department will effectively improve the social insurance business file management work in the future. Strive to pass the municipal certification standard acceptance this year. Archives security self-inspection report 4
Archives security is the top priority of archives work. Ensuring archives security is the bounden duty of archives workers. Our unit attaches great importance to archives work, implements a safety leadership responsibility system, and strengthens Provide leadership for archives security and confidentiality, establish a sound archives management responsibility system, clarify various occupations, implement archives work in place, and ensure the smooth development of archives security work. According to the requirements of the xxx Provincial Archives Bureau forwarding the "Notice of the National Archives Administration on Further Building Security Lines to Ensure Archive Security", combined with the inspection content and related requirements. The self-examination situation is now summarized and reported as follows:
1. Conscientiously implement the establishment and implementation of the file security and confidentiality system
This year’s educational activities to maintain the advanced nature of Communist Party members have begun Afterwards, we further strengthened the leadership of archives security and confidentiality, established and improved the archives management responsibility system, clarified various responsibilities, implemented archives work in place, and ensured the smooth development of archives security work. Archival workers are also sounding the alarm, firmly establishing the idea of ??"safety first, prevention first", resolutely preventing laxity and fluke mentality, and ensuring the safety of archives. Continuously improve the security management system of archive information systems to ensure the security of archive information. In terms of management, we have established a filing system and a record system for file management, and strictly implemented the custody system, effectively ensuring the safe management of our office's archive information from both technical requirements and management measures.
2. Carry out self-examination to eliminate hidden dangers
Focus on a comprehensive and thorough inspection of the fire protection facilities, electrical wiring, and anti-theft facilities and equipment in the archives to ensure the absolute safety of the archives. It is anti-theft, fire-proof, waterproof, lightning-proof, anti-static and can be maintained regularly. Regarding the fire protection system, our unit is equipped with sufficient fire extinguishers whose specifications, quantity, type, location, and maintenance meet the requirements to resolutely prevent the occurrence of file safety accidents.
3. Improve the mechanism and improve the system
Establish and improve the archives security and confidentiality system; establish an archives safety inspection system and supervision system; establish an archives safety incident reporting system; establish an archives receiving, Management systems for sorting, identifying, cataloging, digitizing, restoring, compiling, utilizing, and opening up. Establish various rules and regulations for archives management, inspection and duty, digitization, utilization and inquiry, etc. The discharge of archive cabinets meets the requirements of relevant regulations; the archives warehouse has "ten prevention" measures such as dustproof, lightproof, UVproof, rodentproof, insectproof, and mildewproof; the archives repair sites and facilities meet the requirements, and the technical personnel are professionally trained; vigorously Promote the "Guidelines for Disaster Prevention and Control in Archives" and insist on strengthening prevention as the top priority in archives safety work.
In the future, our unit will continue to follow the spirit and requirements of this inspection, embody file security in actual work, implement it in practice, adhere to it conscientiously, and ensure the safety and integrity of files at all times.
Archives Security Self-Inspection Report 5
In accordance with the spirit of the XX document, our committee conducted a serious self-examination of the archives management work in XX. The specific situation is now reported as follows:
1. Organization and Management
In order to effectively strengthen the organizational leadership of archives work, our committee has established an agency archives management leading group with deputy director XXX as the team leader and office director XXX as the deputy team leader. Effective management provides strong organizational guarantee. At the same time, in order to implement responsibilities, our committee has incorporated archives work into the annual work plan, formulated archives work management goals, clarified responsibilities, and established a complete set of archives management systems to ensure that there are rules to follow. Archives management personnel are familiar with the work functions of the agency, which lays the foundation for the smooth development of archives work.
2. Business construction and file keeping
In terms of correspondence and issuance of documents, we have appointed a dedicated person to be responsible for file management, ensuring that the filing of documents is standardized and complete, and the filing of documents is organized of completeness. There are 35 documents that should be archived, none of them are missing, and the comprehensive materials are kept intact. However, the storage of meeting materials needs to be improved. The materials for this unit to participate in work meetings of other departments are not complete.
3. Development and utilization
In order to give full play to the potential role of archives, facilitate their use, and better serve the work. We organize the file directory onto the computer for easy access to files. At the same time, the regulations on file management are strictly followed. The main text and manuscripts have signatures, seals, no missing pages, no durable handwriting, and the documents are printed clearly. At the same time, archiving is carried out strictly according to the division of storage periods, but there are still some minor problems with the accuracy of file division. Our committee has a dedicated file box to store files. The filing directory is complete, standardized, and neatly written. The receipt processing sheet is complete and complete according to the home page number and the filing box cover item.
4. Improve supporting measures and strengthen hardware construction
In accordance with the archives storage regulations and the requirements of the Municipal Archives Bureau, our committee is equipped with standard archive cabinets and archive boxes to facilitate archive management. It meets the requirements of anti-theft, fire-proof, light-proof, moisture-proof, dust-proof, pest-proof and high-temperature protection to ensure the safe keeping of archives and effectively promote the modernization of archives management.
5. Shortcomings and directions for improvement
Although our committee’s archives management work has achieved certain results, there are also some shortcomings, such as a small number of personnel who have low awareness of archives management and poor concepts. Indifferent and lack of professional file management talents. Archives management personnel are sometimes in the awkward position of "laymen" during their work, which hinders the scientific development of archives work. These problems need to be seriously overcome and improved in our future work. Archives management personnel should strengthen the study of archives management-related knowledge, enhance business capabilities, and better improve work efficiency, so that the archives management work of our committee can reach a new level. (Total self-assessment score: 85) File Security Self-inspection Report 6
1. Overview of this site
Our site was established in 1978. For more than 30 years, our site has followed With the continuous deepening and gradual development of environmental protection work, the staff and monitoring equipment have been greatly developed and improved. By the end of 2012, the station had 65 employees and 63 current employees, including 11 senior technical positions and 30 mid-level employees. There are 12 assistant level people and 1 technician. There are 2,700 square meters of monitoring and office space, including 4 rooms for archives and library materials, covering an area of ??70 square meters. The unit’s archival work passed the provincial standards in 2001.
2. Archives self-examination work
1. Inventory situation: From 1972 to 1995, this site had 991 archives, including 241 clerical archives and 750 scientific and technological archives. Our station has organized the archives from 1996 to the present according to national standards. There are 1940 volumes of documents and scientific files. According to the content, there are 806 volumes of environmental management (including environmental assessment and acceptance), 951 volumes of environmental monitoring, and instruments. There are 102 volumes of equipment and standard metrology, 60 volumes of documents, special carrier files: 5 volumes of photos and 16 data CDs.
2. Leaders attach great importance to: all archived materials must be strictly reviewed by the business management department before they can be archived, ensuring the comprehensiveness and integrity of the archived materials.
3. Establish and improve the system to ensure that the archives management work is on a standardized and institutionalized track.
According to the requirements of archives management and the actual needs of our work, our website has formulated the job responsibilities of archives personnel, filing of files and returning them to the archives room, archives storage, borrowing confidentiality, identification and destruction systems. The relevant procedures for archives collection and management have been improved, making the archives collection and management work programmatic and standardized.
4. Strengthen hardware construction to ensure the security of files
According to the requirements of the "Seven Preventions", our station has installed anti-theft doors, anti-theft windows, blackout curtains, air conditioners, and equipped with Temperature and humidity meter, dry powder fire extinguisher. A file reading room has also been set up to separate the warehouse, office and file reading rooms. However, due to the structure of the archives room itself, archive racks cannot be installed, so there is no sufficient reserved space for the placement of archives.
5. We also used archival materials to participate in the preparation of full introductions, collection, binding and publication of documents, etc.
6. Direction of efforts: further improve the archives management system and strictly implement it. The key to the system lies in execution.
Above I have made a report on what I have done in the archives work, as well as the work that should be done and will be done according to the archives construction specifications.