How to prepare a good bid
Bidding is a comprehensive work, involving a wide range of content, content and miscellaneous, and often compiling the bidding time is relatively short, the bidding file, drawings and information is not very complete, all to the compilation of the bidding work has brought greater difficulties. But with the sound construction market, the implementation of the bidding law, bidding work will be more and more standardized, institutionalized, which will certainly be conducive to the smooth running of our bidding work. In this regard, in order to be able to prepare a good technical bid on time and quality in a short period of time and under limited conditions, while investing enough manpower and material resources, according to the characteristics of the bidding work, we must follow the following procedures:
A detailed reading of the bidding file
The bidding file mainly includes the invitation to bid, bidding instructions [including information and modification of the form and the annexes (description of the project and the number of major works)], contract and tender. and the quantity of major works)], general and special terms and conditions of the contract (applicable to this special case), technical specifications, drawings, tender requirements and format, reference materials, etc.
The bidding file is the basis for the preparation of the bid, each staff member participating in the preparation of the bidding file must read the bidding file and the relevant bidding information in detail, fully understand the content and requirements of the bidding file, to understand the location of the project, the scale, the structural form and characteristics of the environmental conditions of the construction, as well as the construction of key points and difficulties, and to carefully comprehend the spirit of the owner and the design intent of the designers, in order to prepare the bidding process in full, Respond to the bidding file and the owner, the designer's requirements without compromise.
The tender file should be read in a comprehensive and detailed way, and record the existence of questions, key points and difficulties, as well as the need for further implementation and clarification of the issue.
Second, visit the site and participate in the pre-bid meeting
Owner in the sale of bidding files after a certain period of time, will generally organize the bidders on the site and its surroundings for an inspection, in order to enable the bidders to ascertain or verify by themselves all the information necessary for the preparation of bidding files.
Examination of the site, fully grasp the location of the project and the surrounding environmental conditions is an important part of the preparation of a good tender. Through the inspection site to understand, grasp the situation include: construction location of the topography, geomorphological features, rivers and hydrology, climatic conditions, water, electricity, access roads, transportation conditions, health services, communications, ground and other construction materials, local folkways, folk, socio-economic conditions and the environment, and so on.
In the process of reading the bidding file and inspecting the site, the questions and issues that need to be clarified and clarified by the owner or the design unit are summarized and summarized, and then submitted to the owner in writing in accordance with the stipulated time to seek clarification and response from the owner in order to better prepare the bid.
Participate in the pre-bid meeting held under the auspices of the owner. The purpose of the pre-bid conference (i.e., the pre-bid conference) is to clarify and answer questions about any aspect of the project that may be raised by bidders after reading the bidding dossier and during the site visit. Owner in the pre-bid meeting will make some additional clarification of the bidding file, error correction or bidding file has further, specific requirements, and will be with the design unit or the unit concerned to the bidding unit to make a preliminary response to the questions raised by the problem. After the meeting, the owner will send the contents of the pre-bid meeting to the bidding units in the form of addenda and question and answer letters. Addendum, Q&A and other formal valid letters, are part of the bidding file, and the bidding file has the same status as the other content, its content, the requirements must be completely and practically implement the process of preparation of the bid.
Third, the construction organization design will be held
Practical, reasonable and feasible construction organization design is the basis of the bid quality and reasonable price, it often reflects the overall strength of our company and construction level, directly affecting the quality of the tender, whether the bid plays a key role, should be given sufficient attention.
The construction organization design program should be chaired by the Minister of Engineering and Technology or the company's deputy chief engineer or more, the Ministry of Engineering and Technology, development and operation center to do the bidding and related personnel must participate.
The meeting should be first by the person in charge of the construction group to introduce the project overview, the requirements of the bidding file, site survey and pre-bid meeting, and then put forward a preliminary construction organization design program, and pointed out its focus, difficulties and the need to discuss the program to determine or need to be further optimized for the participants to discuss, compare, analyze, study, and finally form a unified, the most reasonable construction organization design program. The program should be reasonable, optimized, and fully responsive to the requirements of the bidding file and closely follow the intent of the designer or owner.
After the program is determined, to let each bidding personnel clearly understand, and implement to the entire bidding process.
According to the construction organization design program to calculate the amount of temporary facilities, including temporary works of materials, dosage, use of time and turnover times, etc., by the construction team responsible for or minister of the audit provided to the development of the center to do the budget offer.
The amount of temporary facilities should be in full compliance with the requirements of the construction organization plan, and accurate, detailed, no omissions, in order to accurately do the project budget and provide a reference basis for the later cost analysis, reduce the cost, etc., which often plays an important role in the final bidding to determine the offer and whether the offer is competitive.
Fourth, the preparation of bids
1, the determination of the tender catalog
Before the start of the preparation of bids, the determination of the catalog is also an important part. Generally speaking, the owner of the tender file in the tender file content and format have certain requirements, to determine the directory, should be detailed, repeatedly read the tender file in the relevant content, in order to compile a comprehensive, fully responsive to the tender requirements of the directory to.
If the bidding file does not have a clear requirement, according to the previous works of the same type or the same region, the same owner's previous requirements and habits to determine the catalog of the bidding file.
2, the division of labor
After the tender directory out, it is required to prepare the content into the division of labor, each person is responsible for the corresponding content, and the completion of the time, generally 2 to 3 days in advance in order to summarize the completion of the review and review. Tender construction organization design part of the content is more and complicated, both text description, construction plan, site layout, and a variety of forms and network plans, generally have the following parts:
(1) the basis for the preparation and principles, project overview, construction of the overall description;
(2) site layout and temporary works, construction plan, land and power demand plan;
(3) the construction of the construction organization design part of the content of the tender. p>
(3) scheduling and network plan, material supply and labor use plan;
(4) mechanical devices, measuring and testing equipment configuration;
(5) the main project project construction methods, construction techniques;
(6) quality, safety system, civilized construction and schedule guarantee;
(7) construction process block diagrams and various forms. Forms.
Bidding is a systematic project, both the division of labor, but also cooperation, coordination and cooperation, in order to make a good bid.
From the content of the tender and workload, do a tender is appropriate to arrange 3 to 4 people are more appropriate: a person is responsible for (1), (3), (4); a person is responsible for (2) and the calculation of the amount of temporary works; a person is responsible for (5); a person is responsible for (6), (7). In addition, it is desirable to have one person responsible for the overall coordination of the work and the review of bids.
3, the process of compiling bids
Each project specific bidding has its designated scope and content of the project, there are specific technical specifications, process requirements, material supply methods and quality and acceptance standards, etc., all of which require the implementation of each of the contents of the bidding file to go.
The process of compiling the bid, the personnel who participate in the compilation of the bid should be based on a serious and responsible attitude, can not be sloppy to cope with the matter. Everyone should be familiar with the bidding file, a clear understanding of the identified construction organization design program, regardless of which part of the content is responsible for, should be only around the established program, the bidding file requirements to do. Each project project bidding has its designated scope and content of the project, there are specific technical specifications, process requirements, material supply and quality and acceptance standards, all of which are required to be implemented into each of the contents of the bidding file, there shall be no deviation and violation of the phenomenon, otherwise it is not responsive to the owner and bidding file requirements, which will have a direct impact on the quality of the bid, and even lead to the abolition of the bid. Serious consequences.
The process of compiling the bid, each bidder should be together with frequent communication, exchange, in order to make the preparation of each part of the contents of the overall consistency, to avoid inconsistencies and even contradictory phenomena. If you encounter any questions or difficulties, timely communication with the coordinator (person in charge), the coordinator and each bidder together to discuss, discuss, or reflect upward, after the study to determine the notification of each bidder, in order to seek the unity and consistency of the bid.
4, the review of the tender
After the completion of the tender summary, the review of the tender is also essential. Review of the content of the following aspects:
Whether the construction period is reasonable, can meet the requirements of the tender file;
Mechanical devices are complete, whether the configuration is reasonable;
Organizational structure and professional and technical force to meet the needs of the construction;
Construction organization design is reasonable and feasible;
Engineering quality assurance measures are reliable.
General
Generally speaking, the preparation of the bid is relatively short, and the content is more, in the process of preparation of the bid there will be this or that error is inevitable, in particular, it is not possible to participate in the preparation of the bid of each personnel are comprehensive, detailed reading and understanding of the tender file, therefore, the unity and consistency of the bid, the responsiveness of the bidding file and the conformity of the bidding should be the main task of the review and the content, the bid. For example, the tender and the bidding file in the terms and provisions of whether there is a significant deviation or reservation, especially in the scope of the tender for the project, engineering quality standards or whether there is a significant change in the implementation of the project, or whether there is a substantial deviation from the schedule, or to the contract stipulates that the owner's rights or the bidder's responsibilities and obligations are substantially limited.
The review of the tender shall be the responsibility of the Deputy Chief Engineer of the Company, the Minister of Engineering and Technology or the coordinator (person in charge). The reviewer should have a deeper understanding of the bidding program, and should be the project's bidding files, drawings, technical specifications and other detailed reading, familiar with the understanding, so as to review the tender.
5, tender modification
Tender review is generally not very careful, the reviewer only points out the corresponding deficiencies, defects or errors, will not specify how to supplement, improve or modify. After the review of the tender, the coordinator (person in charge) of the tender preparation shall, based on the results and comments of the review, determine the principles, methods and specific requirements for tender modification in the light of the actual situation of the tender, and notify each tender preparer in detail. Bidding personnel in accordance with the requirements of the timely revision of the tender, the formation of the first draft of the tender, and the overall coordinator of the audit of the modifications, and finalize the final draft.
6, tender printing output
Tender printing output is an important part of the tender in the later work, because the tender output workload, the quality of the output directly affects the effect of the tender and the overall quality of the tender.
The tender must be in accordance with the tender file format, fill in the content, to make a neat layout, layout uniformity and reasonable, neat and beautiful, in addition to the owner's other requirements, the layout of the tender should have uniform requirements, including title, font, spacing, page edges, page end page header and drawings of the lines, font, border, etc., should be specific and uniform standards to ensure that the overall tender is neat, beautiful, pleasing to the eye.
Fifth, the bidding information summary, organization
After bidding, the bidding information should be summarized in a timely manner, the content of each person to do are collected together, and marked the main structural form of the project, features and major construction programs for future reference information convenient.
This work should be designated as a person responsible for, and categorized and stored, if necessary, into a CD-ROM, in order to go out to bid for the convenience of carrying.
Do a good job of confidentiality of bidding information. Bidding is a very competitive work, in the bidding process, every other bidder is our competitors, that is, our enemies, it can be said that the bidding is a war of life and death, bidding information is like a war of intelligence, so the confidentiality of the work is particularly important.
Do a good job of confidentiality at the same time, find ways to collect other bidding units bidding information, analyze and study the strength of opponents, characteristics and previous bidding, to make a reasonable, scientific decision-making, in order to ultimately win in the bidding in the surprise victory over many rivals, and achieve the final victory.
Six, conclusion
Bidding is a comprehensive and strong work, must be equipped with sufficient, sophisticated personnel and equipment, and fully mobilize the bidding staff's enthusiasm, sense of responsibility, to improve all aspects of the staff's skills and overall quality, to cultivate the spirit of hard-working and effective management, in order to complete the bidding work.
Does anyone know what should be noted in the bidding file?Be careful not to involve commercial secrets. Commercial secrets are specifically: the content of the tender, bidding, design drawings and instructions, layout drawings, construction programs, technical measures, management measures, schedule plans, quotations, product (system) features and highlights, product (system) model specifications and technical citation number and other information. You can be specific in the Beijing Ben Tong firm database to consult.
What should I pay attention to in binding the bid file?A: the bidding file bag submitted to the requirements:
1) the bidder file bag: according to the tender part VII list of the requirements of the information, and placed in the first of all the bidding file bag;
2) manufacturers file bag: according to the tender part VII list of the requirements of the information, and placed in the first of all the varieties of the enterprise bidding for the file bag; (arrange the order of the varieties of the tender) (The order of bidding varieties on the summary table on the serial number shall prevail)
3) Bid varieties of bags: according to the seventh part of the tender list of requirements for information, and according to the bidding for the drug number from small to large, from Western medicine to traditional Chinese medicine in the order of the back of the bags placed in the manufacturer; the existence of more than one preparation specifications or packaging specifications of the bid varieties of information, each variety of bidding information in separate books, the order of its arrangement in accordance with the specifications of the preparation or packaging specifications from small to large, placed on the back of the bags. Specifications from small to large, placed in the same bag. (Arranged in accordance with the order of bidding varieties on the summary table of the serial number shall prevail)
4) other information file: samples and information submitted in separate boxes, other information file is placed in the end of all the bidding file.
What should be noted in the preparation of tender filesMy feelings: First, carefully read and understand the contents of the terms of the invitation to tender, targeted, do not take a detour; Second, the invitation to tender to make a substantive response, do not do not do the article on the right topic, we must fasten the response to the word; Third, concise and clear, highlight the key points, so that the people who look at a glance, quickly grasp the key points, the fourth is to speculate on the bidders of the psychology and focus of attention, and the fifth is to do a good job of the directory! Let the person looking at the tender from the directory to see the whole picture, and easy to find what he needs, this is my experience, for reference
Preparation of the bidding file should pay attention to what the problemFirst, pay attention to the bidding file requirements, such as the duration of the quality of the technical standards and other substantive content to make a comprehensive and specific response.
Second, pay attention to the legal representative of the corresponding part of the tender file signed and stamped with the official seal requirements.
Third, the binding of the tender file can not use loose-leaf, according to the requirements of the original set of copies.
iv. Sealing and packaging as required for the tender file.
Preparation of bidding files should pay attention to what problems
I think the most important thing to note must be the response to the bidding file, strictly in accordance with the requirements of the bidding file Preparation of the bidding file
The above answer comes from the e-tendering Bibi net me, I hope to be able to help you
Do the bidding file to pay attention to those details?To establish a careful interpretation of the procurement file awareness
> procurement file refers to the *** procurement activities in the procurement unit to the bidders to carry out the bidding work must be provided by the file. According to the procurement method can be divided into: bidding files, competitive negotiation files, request for quotations files and so on. These procurement files are clarified by the purchaser needs to buy goods and services, the nature of the project, the number of requirements, put forward on the qualification conditions of suppliers, inform the procurement program, evaluation methods, and inform the conditions for concluding the contract and so on.
Procurement files are both the basis for suppliers to prepare bidding files and the basis for the purchaser to enter into a contract with the successful bidder. Therefore, careful interpretation of the procurement file for suppliers to participate in *** procurement activities is critical, is the basis of the bidder to prepare the bid file in the basis.
Interpretation of procurement files should be grasped when the main points
Carefully read, a comprehensive understanding of the file.
Look at the procurement file to be careful, meticulous, word for word, the procurement file generally includes the announcement or invitation to tender, instructions to bidders, contract terms, contract format, bidding file format and ad hoc needs and so on, all of which should be understood and mastered. Do not only pay attention to the focus and ignore the general, the requirements of the procurement file on the missing items; do not understand the error, the emergence of the question is not answered; do not have the qualifications to bid, the emergence of the bidding means invalid.
Carefully study the file to find out the requirements and intentions.
For example: from the technical indicators and services and other requirements of the ad hoc needs, to understand what the purchaser to buy? From the qualification requirements, analyze the purchaser's pursuit of the provision of goods and services supplier's strength, reputation and other aspects of the level; in the use of the "bid evaluation method", to detect the purchaser's demand for procurement of goods and services grade; in the number of bid bonds, looking for clues to the size of the procurement project. These suppliers in the development of bidding strategies and bidding programs, are very meaningful.
Timely detection of problems to protect their legitimate rights and interests.
If the procurement file is not clear, vague and easy to cause ambiguity, loopholes and other issues, the procurement unit should be timely requested to make answers to the procurement file, clarification and modification, to prevent the occurrence of their own understanding of the procurement file caused by the bidding errors; found that there are procurement files, "unreasonable conditions for the implementation of differential treatment or discrimination against suppliers Treatment" and other violations of the relevant provisions of the State, within the statutory time limit, timely written challenge to the procurement unit or to the *** Procurement Supervision and Administration Department to file a complaint. To protect the legitimate rights and interests of suppliers themselves. In doing so, it is also conducive to the standardized implementation of *** procurement.
Study the bid evaluation methods and determine the bidding strategy.
A *** Procurement program adopted by the "bid evaluation method" often reflects the buyer to purchase the product grade positioning, the buyer's intention. This is important for bidders to study the bidding strategy, the development of their own bidding program.
Take the "lowest bid evaluation method", the purchaser of goods and services to buy more attention to consider its maximum savings, improve the efficiency of capital use; take the comprehensive scoring method, the procurement unit to introduce the weighting method, so that the evaluation results are more scientific, the procurement results are more comprehensive; to take the "price-effectiveness ratio method" is often reflected in the bidder's intention to purchase products. "Price-effectiveness ratio method", the purchaser of the goods purchased pay more attention to consider the value of its use, reflecting the "value for money". In addition, bidders should also understand the situation of potential competitors. On this basis, from the technical and commercial aspects to determine the bidding strategy.
Bidding file to reflect the strength and image of the enterprise
High-level bidding file is the key to winning the competition.
The bidding file is to describe the bidder's strength and reputation status, the competitiveness of the bidding offer and the bidder's response to the bidding file of the degree of the important file, but also the bid evaluation committee and the bidder to evaluate the main basis of the bidder. Suppliers in the products, services and strength to meet the requirements of the tender file under the premise of the preparation of a high level of bidding file, is in the competition plays a vital role in determining the success or failure of bidding activities.
Bidding file content to be complete.
Bidding files generally include: bidding letter, bid opening list, bidding price list, bidding product program and detailed description, technical and commercial aspects of the bidding file with the deviation table, the bidder's credentials and bidding file requirements of other information. The bidding file shall make corresponding answers to the requirements put forward in the bidding file, and the substantive response requirements put forward in the bidding file must be made in conformity with the requirements of the answer. In particular, the "bid evaluation methods" proposed in the bidding file of the preliminary examination of the "qualification file", "proof of compliance with the file" can not be less, are to meet the requirements.
More proof of their advantages. For example: can explain the bidder's technical superiority to the requirements of the bidders and other competitors file, can be delivered in advance of the guarantee and commitment, etc., the bidder can also be their own performance, in other special projects in the case of winning the bid, all aspects of the evaluation, product samples and so on the relevant materials to the bidding file, and respectively, with a detailed description, in order to fully demonstrate to the jury and the bidders to show their own strength, and cause them to pay attention.
The company's products and services have been widely recognized by the public.
Scientific tender offer.
Formulate a reasonable bid price, neither below cost nor above the ad hoc budget. Determine the bid price should be based on the domestic and international market conditions and the cost of their own products and other factors comprehensive analysis to make decisions. Bidding is actually the bidder in accordance with their own bidding file on the conditions of the transaction, on schedule to put forward their most favorable offer to bidding. Among them, the costs must be calculated accurately.
The point to emphasize here is that it is not necessarily the lowest price bidder is the winner. In particular, the use of "comprehensive scoring method", "price-effect ratio method" of bid evaluation, the lowest price bidder is often not the winner, usually based on the requirements of the tender file from the technical, price, strength of the three aspects of the comprehensive evaluation, assessment and scoring before deciding.
Prevent ambiguity caused by double quotation.
Suppliers in the preparation of tender files, do not ignore the "double quote" problem. This is often described in the procurement file as "Each supplier is permitted to provide only one option for each good, and only one quote is permitted for that option. Any option or offer will not be accepted and the file will be rejected". Therefore, be sure to check whether the procurement file allows "double quotes".
At the same time, remind the supplier, "offer" outside the preferential, discounts will be detrimental to your interests, can not be used as a substantial basis for bid evaluation. Beware of a bid file with two bidding programs (two quotes) is treated as an invalid file.
Bidding files should also pay attention to small details. First, pay attention to language specifications and format, bidding files in general on the bidding information are provided in a fixed format or have clear requirements, bidders should prepare clear and precise files. Second, the bidding file should be rigorous and thorough, complete information, complete coding, do not fall off the page, missing pages, wrong page. Third, the text should be generous, do not do not play any role in the "luxury" bid, do not engage in extravagant waste to increase the cost of bidding behavior.
Accumulate bidding experience, the preparation of "tender file model".
The format of the tender file, qualification requirements are usually similar, similar. Often participate in *** procurement suppliers, should prepare the unit's "tender file model" for the different requirements of the bidding program, modify the part of the change, retain the unchanged part, so that you can save time and effort, but also can make fewer low-ranking errors, to avoid the occurrence of one or two errors in the text lead to invalid bidding problems.
What should be the position of the preparation of the bid tender fileIt can not be the manager, unless it is a small company to do it themselves. Engineers and data clerks are fine. The position is set by the company itself. An engineer is a person with a title certificate.
If you are doing this work, think of a job title, anything. For example, the company set a department, you as department manager
How should the bid file be sealed?Bid file sealing inspection, refers to the procurement agency custody before and after the sealing of the bidding file to check and compare, in order to ensure that before the opening of the bid, the bidder submitted the bidding file is not opened, the contents of which are not tampered with, leaked.
However, in the *** procurement practice, some places of the bidding file sealing inspection work will occasionally go out of shape, and some even reduced to one of the means of excluding competitors. In this paper, the author will be on the sealing check the reality of the work, improve the method of rough analysis, I hope this work can return to the right track.
First, improve the regulatory system
First, the seal as a bidder's rights rather than obligations.
Second, clearly define the circumstances in which sealing must be carried out.
Third, to clarify the subject of sealing inspection, the purpose of the sealing inspection, and the treatment of the sealing of substandard tender files.
Fourth, in the evaluation of the qualification check, if found that the bidding file does not meet the sealing requirements, should be careful to invalidate the bid processing. At the same time, simplify the sealing inspection requirements to meet the bidding file sealed tightly, is not easy to recover after opening as a standard.
Second, standardize the inspection program
First, strictly adhere to the appropriate body to carry out sealing inspection.
Second, the key aspects of the sealing inspection work.
Third, the bidding file packaging damage is strictly recognized and the consequences.
To understand the bidding knowledge, you can pay attention to the UEH Bid Manager.
Preparation of the tender file notes?1, look at the bidding file, according to the composition of the bidding file to check whether their information has been supplemented and complete;
2, look at the bidding file, whether there is scoring, item by item to check the content of the scoring, whether there is any omission;
3, look at the bidding file, look at the content of the invalid bid and other precautions, and check whether there is any unqualified content of their own bid;
4, Understand the market situation, pay attention to some details.